United Kingdom15 days leftOpen

DPP2536 - itt_121013 - Catering Provision

Tender Overview

LOCATION

West Wales and The Valleys, United Kingdom

VALUE

£620,000

DEADLINE

February 17, 2026 at 12:00

CATEGORY

Other

CPV CODE

55300000

REFERENCE

005005-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Provision of catering facilities at Headquarters in Carmarthen, including suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site but outside of core hours and emergency catering off-site. Flexibility of client requests required and varied dietary requirements offering. Ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. Contract is to be for a period of three (3) years, with two one-year extensions available (3+1+1).
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly mentioned in the provided summaries.

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DOC
OCDS Record
OCDS Data005005-2026_ocds_record.json
Summary:
This tender seeks a provider for comprehensive catering services at Dyfed Powys Police Headquarters, including daily meals, hospitality, emergency catering, and full service management for a 3+1+1 year contract.
DOC
OCDS Release Package
OCDS Data005005-2026_ocds_release.json
Summary:
This tender seeks a catering provider for the Police and Crime Commissioner for Dyfed Powys Headquarters, offering diverse meal options, hospitality, and emergency services, with a focus on flexibility, dietary accommodations, and high service standards for a 3+1+1 year contract.
PDF
Official PDF Version
Qualification Requirements005005-2026_official.pdf
Summary:
This tender notice from the Police and Crime Commissioner for Dyfed Powys seeks bids for comprehensive catering services at its Carmarthen HQ, including daily meals, hospitality, and emergency catering, requiring specific hygiene and safety certifications for UK suppliers.
HTM
Tender Notice
Tender Conditions005005-2026.html
Summary:
This tender notice invites UK suppliers, including SMEs, to bid for a 3+1+1 year contract to provide comprehensive catering services at Dyfed Powys Police Headquarters, requiring specific food hygiene and safety certifications, flexible menus, and high service standards.

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62
Good

Tender Quality Score

This tender provides a clear service description and essential contract details but suffers from significant gaps in critical information such as evaluation criteria and explicit legal requirements, alongside a lack of modern e-procurement features.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure and CPV code clearly, and there are no disputes. However, the reveal date is missing from the provided data, and mandatory exclusion grounds are not explicitly detailed in the summaries, which are crucial for legal transparency.

Missing reveal date
Mandatory exclusion grounds not explicitly detailed
Clarity50/100

The service description is clear and comprehensive. A significant drawback is the complete absence of specified evaluation criteria, making it difficult for bidders to understand how their proposals will be assessed. Performance conditions are also only generally outlined.

No evaluation criteria specified
Performance conditions not detailed
Completeness60/100

Basic information, financial details, and contract duration are well-defined. However, the tender lacks explicit evaluation criteria and detailed mandatory exclusion grounds, which are fundamental components of a complete tender package.

No evaluation criteria specified
Mandatory exclusion grounds not explicitly detailed
Fairness55/100

Document access is provided, and the estimated value is disclosed. However, the absence of evaluation criteria severely compromises the objectivity and transparency of the selection process. The lack of e-submission also presents a barrier to equal access for all potential bidders.

No evaluation criteria specified
No e-submission
Practicality65/100

The contract start date and duration are clearly stated. A major practical limitation is the lack of electronic submission, which is a standard expectation for modern procurement processes and can hinder efficiency for both bidders and the contracting authority.

No e-submission
Data Consistency85/100

The core data fields are populated and logically consistent, with no disputes or suspensions. Minor inconsistencies include missing codes for the procedure type and an empty 'Liable Person' field.

Missing codes for procedure type
Empty 'Liable Person' field
Sustainability30/100

The tender does not explicitly incorporate any green procurement, social, or innovation criteria. This indicates a missed opportunity to leverage public spending for broader societal and environmental benefits.

No green procurement criteria
No social criteria

Strengths

Clear service description
Value disclosed and documents available
Defined contract duration and start date
Appropriate CPV code assigned
No disputes or suspensions

Concerns

Missing evaluation criteria (major flaw)
Lack of e-submission capability
Absence of explicit mandatory exclusion grounds
No focus on sustainability, social, or innovation aspects
Missing tender reveal date

Recommendations

1. Explicitly detail all evaluation criteria to ensure transparency and fairness.
2. Implement electronic submission to enhance accessibility and efficiency.
3. Clearly outline mandatory exclusion grounds and consider incorporating sustainability objectives.

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B
Tender Quality Score
62/ 100 · Good

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