United Kingdom3 days leftOpen

Architectural Services

Tender Overview

LOCATION

North East England, United Kingdom

VALUE

£48,000

DEADLINE

February 05, 2026 at 23:59

CATEGORY

Other

CPV CODE

71000000

REFERENCE

000854-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Stage 1 (Initiation to Pre-App) Provision of Architectural Services, Landscaping and Principal Designer services broadly covering RIBA Stages 0 to 2. The Council will separately employ a Planning Consultant. In 2025 we procured a typographical survey of the whole area and an ecology survey which are available to tenderers upon request. Assume that half of the monthly meetings will be held in your offices and the other half at the Village Hall. The outputs for the Pre-App should include the Pavilion, playground space (space and location only), paths, resurfaced car park, extended car parking area and adult exercise area (space and location only). As the Pavilion will exceed the current floorplate, you should allow for the production of 3 different schemes potentially covering single and two storey options. Include for presentation materials, attending the meeting with the Bucks Council planners and a feedback meeting with the council afterwards. Stage 2 (to Planning) Provision of Architectural Services, Landscaping and Principal Designer services broadly covering RIBA Stages 2 to 3 (or often referred to as 2+). The council will separately employ a Planning Consultant, MEPH Engineer, QS and Project Manager. Assume that half of the monthly meetings will be held in your offices and the other half at the Village Hall. After Stage 1, the Council will review the scope of the works in light of the pre-app and some early cost advice. This may necessitate a remodelling of one of the 3 schemes put to the planners. For the tender costing purposes, the council will build up a provisional sum based on assumed hours and the tenderers hourly rates. This stage includes a public consultation for residents, incorporating the publics comments into a design to submit for full planning. Include for presentation materials, attendance at the public consultation and planning meeting and a feedback meeting with the council afterwards.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not explicitly stated in the provided information.

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PDF
Official PDF Version
PDF000854-2026_official.pdf
Summary:
Little Chalfont Parish Council seeks architectural, landscaping, and Principal Designer services for RIBA Stages 0-3, covering pre-application and full planning for a new pavilion, playground, car park, and adult exercise area, with an estimated value of £40,000.

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67
Good

Tender Quality Score

This tender provides a clear project description but suffers from a critical lack of essential documentation and evaluation criteria, significantly hindering fair competition and transparency.

Score Breakdown

Legal Compliance100/100

The tender lacks explicit mandatory exclusion grounds and crucial tender documents, which are fundamental for legal compliance in public procurement. The absence of evaluation criteria also raises significant legal concerns regarding transparency and equal treatment.

Missing explicit mandatory exclusion grounds
Absence of tender documents
Clarity40/100

While the project description outlines the scope of work reasonably well, the overall clarity is severely compromised by the complete absence of tender documents, detailed requirements, and evaluation criteria. Bidders cannot fully understand expectations.

No detailed requirements beyond description
Absence of evaluation criteria
Completeness83/100

The tender is critically incomplete. The complete absence of tender documents, including terms of reference, contract drafts, and detailed technical specifications, makes it impossible for bidders to prepare a comprehensive and compliant offer.

No tender documents attached
Missing evaluation criteria
Fairness60/100

The lack of tender documents, especially evaluation criteria, creates a significant risk to fairness and equal treatment among bidders. Without clear rules for assessment, the process can be perceived as arbitrary or biased, potentially favoring pre-selected bidders.

Absence of evaluation criteria compromises fair assessment
Lack of documents creates information asymmetry
Practicality40/100

The requirement for bidders to request surveys and the lack of full documentation will create practical hurdles for potential suppliers, increasing their effort and potentially deterring participation. The provisional sum approach for Stage 2 costing also adds complexity.

Surveys available 'upon request' adds administrative burden
Provisional sum approach for Stage 2 costing is complex without clear hourly rate definitions and assumed hours
Data Consistency100/100

Based on the provided snippet, there are no explicit inconsistencies. However, the lack of full documentation means that potential inconsistencies within the broader tender package cannot be assessed.

Sustainability0/100

The tender does not include any specific green procurement or social criteria, which is a missed opportunity to promote sustainability objectives within the project.

No green procurement criteria
No social criteria

Strengths

Clear project title and reference
Detailed description of project stages (RIBA 0-3) and scope
Open procedure promotes competition
Value disclosed and contract duration specified

Concerns

Critical absence of all tender documents
Missing evaluation criteria, risking unfair assessment
Mandatory exclusion grounds not explicitly stated
Surveys available 'upon request' instead of attached, creating barriers
Potential for budget realism issues given scope and estimated value (48k EUR for RIBA 0-3 for 10 months)

Recommendations

1. Immediately publish all essential tender documents, including detailed specifications, terms of reference, and contract draft.
2. Clearly define and publish the evaluation criteria and their weighting to ensure transparency and fairness.
3. Attach all relevant background documents (surveys) directly to the tender notice to facilitate bidder access.

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B
Tender Quality Score
67/ 100 · Good

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