United Kingdom14 days leftOpen

Grass Cutting & Grounds Maintenance Contract 1st April 2026 - 31st March 2028

Tender Overview

ORGANIZATION

Ivybridge Town Council

LOCATION

North East England, United Kingdom

VALUE

£30,000

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Other

CPV CODE

77314000

REFERENCE

002066-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Ivybridge Town Council owns, manages or maintains a range of open spaces, woodland, leisure and play facilities across the Parish of Ivybridge, either directly or through maintenance agreements with third parties. The Town Council also undertakes the cutting of selected roadside verges on behalf of Devon County Council. Existing contractual arrangements are due to conclude and, as a result, the Town Council is undertaking a formal procurement exercise to appoint a contractor to deliver these services under a new contract. The purpose of this tender is to appoint a suitably experienced and competent contractor to carry out grass cutting and grounds maintenance works in accordance with the requirements set out in the Invitation to Tender (including the Contract Specification) and associated documents. The successful tenderer will be responsible for delivering the services to the standards, frequencies and locations detailed therein. The contract period is 1st April 2026 to 31st March 2028 (two-year contract)
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

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PDF
Official PDF Version
PDF002066-2026_official.pdf
Summary:
This notice announces a two-year contract from April 2026 for experienced and competent contractors to provide grass cutting and grounds maintenance services for Ivybridge Town Council, with an estimated value of £30,000, reserved for UK SMEs.

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67
Good

Tender Quality Score

This tender provides basic administrative information but critically lacks all essential documentation, making a comprehensive assessment of its quality, fairness, and completeness impossible for potential bidders. The absence of core tender documents severely undermines the integrity and practicality of the procurement process.

Score Breakdown

Legal Compliance100/100

The tender is initiated as an open competition below the threshold, which is generally compliant. However, the complete absence of tender documents, including detailed mandatory exclusion grounds, specifications, and evaluation criteria, makes it impossible to assess full legal compliance with fundamental procurement principles such as transparency and equal treatment.

Missing all essential tender documents (e.g., Invitation to Tender, Contract Specification, draft contract)
Absence of detailed mandatory exclusion grounds
Clarity40/100

While the basic description of the service and contract duration is clear, the actual requirements, scope of work, service standards, and terms and conditions are entirely unclear due to the complete absence of supporting documents. This lack of detail creates significant ambiguity for potential bidders.

No detailed scope of work or service requirements
No specified service standards or performance indicators
Completeness83/100

The tender is severely incomplete. It provides only high-level administrative information and a brief service description. All critical documents necessary for a bidder to understand the full requirements, prepare a compliant and competitive offer, and understand the evaluation process are missing.

Missing all tender documents (e.g., Invitation to Tender, Contract Specification, draft contract, forms)
Missing evaluation criteria and methodology
Fairness60/100

The complete absence of tender documents, including evaluation criteria and detailed requirements, creates a highly unfair and non-transparent bidding environment. Bidders cannot understand what is expected, how their offers will be judged, or what the contractual terms are, making fair competition impossible. There is no information to assess if requirements are tailored.

Lack of transparent evaluation criteria, leading to potential for arbitrary decision-making
Absence of detailed requirements prevents bidders from preparing comparable offers
Practicality40/100

From a bidder's perspective, the tender is highly impractical as it provides no actionable information to prepare a bid. From the contracting authority's perspective, launching a tender without essential documents is impractical and will likely result in no bids, non-compliant bids, or a flawed procurement process.

Bidders cannot prepare a meaningful bid without detailed requirements and documents
Contracting authority cannot effectively evaluate bids without defined criteria and specifications
Data Consistency100/100

The limited basic information provided (title, reference, organization, value, duration) appears consistent. However, the complete lack of any detailed documents means there is no further content to check for consistency in requirements or terms.

Sustainability0/100

There is no mention of green procurement, social criteria, or innovation focus within the provided information, indicating a complete absence of sustainability considerations in this tender's scope.

No green procurement criteria
No social criteria

Strengths

Clear title and reference number provided
Organization and estimated value disclosed
Contract duration clearly specified
Relevant CPV code provided

Concerns

Complete absence of all essential tender documents (e.g., Invitation to Tender, Contract Specification)
Missing detailed mandatory exclusion grounds and evaluation criteria
Lack of detailed scope of work, service standards, and terms and conditions
No consideration for green, social, or innovation aspects
High risk of an unfair and non-transparent bidding process

Recommendations

1. Immediately publish all essential tender documents, including the Invitation to Tender, Contract Specification, draft contract, and all annexes.
2. Clearly define and publish the evaluation criteria and methodology to ensure transparency and fairness.
3. Incorporate specific green procurement, social, and innovation criteria where relevant to promote sustainable outcomes.

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Tender Quality Score
67/ 100 · Good

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