United Kingdom22 days leftOpen

Out of Hours Call Handling

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£19,200

DEADLINE

February 24, 2026 at 14:00

CATEGORY

Other

CPV CODE

79342300

REFERENCE

007308-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The contract will cover the provision of handling incoming calls during hours outside of CCHA’s normal service commencing on 01.04.26 for the length of 12 months. Budget range of £13,000 - £16,000 excl. VAT.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No explicit mandatory exclusion grounds are mentioned in the provided summaries.

ELIGIBILITY REQUIREMENTS

  • Be a company capable of providing out-of-hours call handling services.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide out-of-hours call handling services for incoming calls.
  • Ensure service commencement on 01.04.2026.
  • Address the Social Value question in the tender, informed by CCHA's Community Benefits Statement.
  • Meet quality criteria, as quality accounts for 70% of the evaluation.
💰

FINANCIAL REQUIREMENTS

  • Submit a cost proposal within the budget range of £13,000 - £16,000 excl. VAT.
  • Ensure the cost proposal is competitive, as cost accounts for 30% of the evaluation.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid via Sell2Wales.
  • Complete and submit the provided Request to Quote form.
  • Submit the bid by the deadline: 2026-02-24 at 14:00:00 UTC.
  • Include a quality proposal as part of the bid.
  • Include a cost proposal as part of the bid.

Requirements Preview

Sign up to view complete requirements and analysis

AI-powered requirement analysis
Complete compliance breakdown
Strategic bidding insights
Instant eligibility check

No credit card required • Setup in 2 minutes

HTM
Lot L-3
Administrative DocumentsL-3.html
Summary:
This document is a Find a Tender contract award notice detailing the procurement of monitoring surveyor services by Clarion Housing Property Development Service Limited from MGAC Ltd for a 109-unit housing scheme, valued at £169,400.
HTM
Lot L-4
Contract TemplateL-4.html
Summary:
This document outlines the general terms and conditions for services provided to Cardiff Community Housing Association (CCHA), specifically for the out-of-hours call handling contract.
HTM
Lot L-5
General InformationL-5.html
Summary:
This document provides information on CCHA's Community Benefits Statement, which bidders must read to inform their response to the Social Value question in the tender.
HTM
Lot L-6
Submission FormsL-6.html
Summary:
This document is a Request to Quote form that must be completed and submitted as part of your bid for the CCHA's out-of-hours call handling service contract.
HTM
Lot L-7
OtherL-7.html
Summary:
Download failed - no summary available
DOC
OCDS Record
OCDS Data007308-2026_ocds_record.json
Summary:
This OCDS record details a 12-month contract from April 2026 for Cardiff Community Housing Association to provide out-of-hours incoming call handling services, with a budget of £13,000 - £16,000 excl. VAT.
DOC
OCDS Release Package
OCDS Data007308-2026_ocds_release.json
Summary:
Cardiff Community Housing Association seeks a provider for a 12-month contract, starting April 2026, to handle incoming calls outside of normal service hours, with a budget of £13,000-£16,000.
PDF
Official PDF Version
General Information007308-2026_official.pdf
Summary:
Cardiff Community Housing Association seeks bids for a 12-month contract, valued at £13,000-£16,000, to provide out-of-hours call handling services starting April 1, 2026, with submissions required via Sell2Wales by February 24, 2026.
HTM
Tender Notice
Administrative Documents007308-2026.html
Summary:
Cardiff Community Housing Association invites tenders for a 12-month out-of-hours call handling service, starting April 2026, with a budget of £13,000-£16,000, requiring submission via Sell2Wales and evaluation based on 70% quality and 30% cost.

Documents Preview

Sign up to view document summaries and analysis

AI document summaries
Key requirement extraction
Risk & compliance alerts
Strategic document insights

No credit card required • Setup in 2 minutes

70
Good

Tender Quality Score

This tender provides clear basic information and includes social value aspects, but its quality is significantly hampered by a failed document download and a lack of detailed quality evaluation criteria. These issues reduce transparency and fairness for potential bidders.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code correctly. However, the absence of explicit mandatory exclusion grounds in the summary and the missing reveal date are concerns. The 'Download failed' document could also contain crucial legal information, impacting compliance.

Missing explicit mandatory exclusion grounds in summary
Missing tender reveal date
Clarity65/100

The service description, duration, and budget are clear. However, while evaluation weighting (70% quality, 30% cost) is stated, the specific criteria for evaluating 'quality' are not detailed, leading to ambiguity for bidders. Eligibility requirements are also very generic.

Lack of detailed quality evaluation criteria
Generic eligibility requirements
Completeness60/100

Basic information, deadlines, value, and duration are provided. However, a critical document failed to download, significantly impacting completeness. The lack of detailed quality evaluation criteria also represents a gap in the tender's completeness.

One tender document failed to download
Lack of detailed quality evaluation criteria
Fairness65/100

The value is disclosed, and e-procurement is enabled. However, the failed document download directly impedes full access to information, compromising fairness. The absence of detailed quality evaluation criteria also introduces subjectivity into the evaluation process.

One tender document failed to download, limiting full access
Lack of detailed quality evaluation criteria reduces objectivity and transparency
Practicality80/100

Electronic submission via Sell2Wales is supported, and key dates and financial information are available. The primary practical impediment is the failed document download, which hinders a bidder's ability to prepare a complete and compliant bid.

One tender document failed to download
Data Consistency85/100

Most key fields are populated, and dates are logical and consistent. The estimated value aligns with the budget range. Minor inconsistencies include empty 'Liable Person' and procedure codes, and the 'Divided into Parts' characteristic not aligning with a single service.

Empty 'Liable Person' and procedure code fields
'Divided into Parts' characteristic inconsistent with single service description
Sustainability60/100

The tender includes a social aspect by requiring bidders to address a Social Value question informed by CCHA's Community Benefits Statement. However, there is no explicit focus on green procurement or innovation.

No explicit green procurement criteria
No explicit innovation focus

Strengths

Clear description of service, duration, and budget
Inclusion of social value considerations
Electronic submission via Sell2Wales
Transparent value disclosure and evaluation weighting
Consistent timeline and financial data

Concerns

One tender document failed to download, hindering bidder access
Lack of detailed quality evaluation criteria, making assessment potentially subjective
Absence of explicit mandatory exclusion grounds in the summary
Generic eligibility requirements
'Divided into Parts' characteristic inconsistent with single service

Recommendations

1. Ensure all tender documents are accessible and downloadable, rectifying the 'Download failed' issue immediately.
2. Provide detailed and objective quality evaluation criteria to enhance transparency and fairness.
3. Clearly state all mandatory exclusion and selection grounds in the tender documentation.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Generate DocumentsReview Documents
B
Tender Quality Score
70/ 100 · Good

Tender Assistant

Ask me anything about this tender

Tender Assistant

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?
When is the deadline?
Who is eligible to bid?

No credit card required

Setup in 2 minutes

Save with Notes