United Kingdom16 days leftOpen

Provision of Housing Repairs & Maintenance Software

Tender Overview

LOCATION

West Wales and The Valleys, United Kingdom

VALUE

£1

DEADLINE

February 18, 2026 at 12:00

CATEGORY

Other

CPV CODE

72000000

REFERENCE

005396-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council. Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire’s specification, appropriate training and post implementation support will be provided to the Council. The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT. All documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable. Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not explicitly detailed in the provided information.

Requirements Preview

Sign up to view complete requirements and analysis

AI-powered requirement analysis
Complete compliance breakdown
Strategic bidding insights
Instant eligibility check

No credit card required • Setup in 2 minutes

HTM
Lot L-1
OtherL-1.html
Summary:
Download failed - no summary available
DOC
OCDS Record
OCDS Data005396-2026_ocds_record.json
Summary:
Denbighshire County Council seeks a configurable, commercially off-the-shelf information system for Housing Repairs and Maintenance, requiring implementation, data migration, integration, training, and post-implementation support.
DOC
OCDS Release Package
OCDS Data005396-2026_ocds_release.json
Summary:
This document is an OCDS (Open Contracting Data Standard) release package providing structured data about Denbighshire County Council's tender for a new Housing Repairs and Maintenance information system.
PDF
Official PDF Version
Administrative Documents005396-2026_official.pdf
Summary:
Denbighshire County Council seeks a configurable, commercially off-the-shelf information system for Housing Repairs and Maintenance, requiring data migration, system integration, training, and long-term support.
HTM
Tender Notice
Administrative Documents005396-2026.html
Summary:
Denbighshire County Council seeks a configurable, commercially off-the-shelf Housing Repairs and Maintenance information system, including data migration, integration, training, and support, with full tender documents available on Proactis.

Documents Preview

Sign up to view document summaries and analysis

AI document summaries
Key requirement extraction
Risk & compliance alerts
Strategic document insights

No credit card required • Setup in 2 minutes

56
Fair

Tender Quality Score

This tender presents significant deficiencies in transparency, completeness, and fairness, primarily due to the highly questionable estimated value of 1 EUR and the absence of explicit evaluation criteria and mandatory exclusion grounds. While the project description is clear, these critical omissions pose substantial risks to the integrity and competitiveness of the procurement process.

Score Breakdown

Legal Compliance65/100

Legal compliance is moderately concerning due to the highly unusual 1 EUR estimated value, which raises questions about transparency and adherence to financial thresholds. The explicit lack of detailed mandatory exclusion grounds and specified evaluation criteria are also significant compliance gaps. The procedure type and CPV code are correctly identified.

Estimated value of 1.00 EUR is highly suspicious and potentially non-compliant with transparency requirements.
Mandatory exclusion grounds are not explicitly detailed.
Clarity60/100

While the high-level description of the required system (COTS, configurable, data migration, integration, training, support) is clear, the overall clarity is significantly hampered by the absence of specified evaluation criteria and explicit mandatory exclusion grounds. The failure to download a key document ('Lot L-1') further reduces clarity regarding specific requirements.

No evaluation criteria specified.
Mandatory exclusion grounds are not explicitly detailed.
Completeness55/100

The tender is notably incomplete. Critical information such as evaluation criteria and detailed mandatory exclusion grounds are missing. The 1 EUR estimated value renders the financial information practically incomplete or misleading, and the failure to access a key document ('Lot L-1') means not all tender documents are available for review.

No evaluation criteria specified.
Mandatory exclusion grounds are not explicitly detailed.
Fairness45/100

Fairness is significantly compromised. The absence of specified evaluation criteria makes objective assessment impossible and raises concerns about potential bias. The highly suspicious 1 EUR estimated value could deter legitimate bidders or obscure the true scope, potentially favoring pre-selected suppliers. The failed document download and the reported lack of e-submission further limit equal access and transparency. Pre-market engagement, while not inherently unfair, requires robust transparency, which is lacking here.

No evaluation criteria specified, undermining transparency and objectivity.
Estimated value of 1.00 EUR is highly suspicious and could deter fair competition.
Practicality60/100

Practicality is moderate. While a document URL, contract start date, and duration are provided, the reported lack of electronic submission is a practical drawback in modern procurement. The 1 EUR estimated value also makes the financial information practically useless for planning purposes.

No electronic submission reported.
Estimated value of 1.00 EUR makes financial planning impractical.
Data Consistency70/100

Data consistency is generally good, with most key fields populated and logical dates. However, the 1 EUR estimated value is a significant inconsistency given the nature of the procurement (housing repairs and maintenance software system). The 'Liable Person' field is also empty.

Estimated value of 1.00 EUR is inconsistent with the nature of the procurement.
Liable Person field is empty.
Sustainability20/100

The tender shows very low focus on sustainability. There are no explicit mentions or requirements related to green procurement, social aspects, or innovation, nor is it indicated as EU funded, which often correlates with higher sustainability standards.

No green procurement criteria.
No social criteria.

Strengths

Clear description of the required system and its functionalities.
Open procedure type and appropriate CPV code are clearly defined.
Contract duration and start date are specified.
Pre-market engagement was conducted, indicating some market research.

Concerns

Highly suspicious estimated value of 1.00 EUR, severely impacting transparency and fairness.
Critical absence of specified evaluation criteria and mandatory exclusion grounds.
Failure to access a key tender document ('Lot L-1').
Reported lack of electronic submission.
No focus on sustainability, social aspects, or innovation.

Recommendations

1. Immediately clarify and correct the estimated value to reflect the true scope of the procurement.
2. Publish comprehensive evaluation criteria and detailed mandatory exclusion grounds to ensure transparency and legal compliance.
3. Ensure all tender documents are accessible and available for download to all potential bidders.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Generate DocumentsReview Documents
C
Tender Quality Score
56/ 100 · Fair

Tender Assistant

Ask me anything about this tender

Tender Assistant

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?
When is the deadline?
Who is eligible to bid?

No credit card required

Setup in 2 minutes

Save with Notes