United Kingdom28 days leftOpen

Provision of Health Benefit

Tender Overview

LOCATION

West Wales and The Valleys, United Kingdom

VALUE

£2,304,000

DEADLINE

March 02, 2026 at 12:00

CATEGORY

Other

CPV CODE

66512200

REFERENCE

007966-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Mid and West Wales Fire and Rescue Authority are seeking to award a Contract for the provision of a Health Benefit. This will be a Healthcare Subscription Contract commencing in April 2026. This is a new provision, and employees' subscriptions will initially be fully funded by the Authority. Should employees wish to add dependents to any potential scheme, the employee will be responsible for additional costs. The broad aims of provision of the additional health benefit are to: • Give staff easy and quick access to primary health care, diagnostics and treatment. • Provide additional level of mental health support and reassurance for all staff. • Reduce sickness absence costs, increase focus and productivity of employees. • Improve staff retention, attract and retain talents. • Improve the culture and make staff feel valued and supported in the workplace. • Give staff further access to free webinars and/or wellbeing-related toolkits. • Provide quality assured information and advice about health and wellbeing. • Make a positive impact on employee’s stress levels, wellbeing and overall standard of living. • Maximise the health, well-being and efficiency of its members. • Increase employee engagement and satisfaction. While the successful provider may offer cash plans as an optional enhancement for employees to supplement, the core contract will not be based on a cash plan model or a private medical insurer. The additional healthcare benefit has received approved funding for an initial 2-year period, and therefore the initial duration will be for 2 years, with the potential to extend for a further 6 years at 24-month intervals.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not explicitly provided in the tender information.

ELIGIBILITY REQUIREMENTS

  • Must be able to provide a Healthcare Subscription Contract.
  • The core contract model must not be based on a cash plan.
  • The core contract model must not be based on a private medical insurer.
  • Must be able to commence the contract in April 2026.
  • Must be able to provide services for an initial duration of 2 years.
  • Must be able to accommodate potential contract extensions for a further 6 years at 24-month intervals.
  • Must be able to provide a scheme where employee subscriptions are initially fully funded by the Authority.
  • Must be able to allow employees to add dependents to the scheme, with the employee being responsible for additional costs.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Must provide staff with easy and quick access to primary health care, diagnostics, and treatment.
  • Must provide an additional level of mental health support and reassurance for all staff.
  • Must offer services designed to reduce sickness absence costs and increase employee focus and productivity.
  • Must offer services designed to improve staff retention and attract new talent.
  • Must offer services designed to improve workplace culture and make staff feel valued and supported.
  • Must provide staff with further access to free webinars and/or wellbeing-related toolkits.
  • Must provide quality assured information and advice about health and wellbeing.
  • Must offer services designed to make a positive impact on employee’s stress levels, wellbeing, and overall standard of living.
  • Must offer services designed to maximise the health, well-being, and efficiency of employees.
  • Must offer services designed to increase employee engagement and satisfaction.
  • Must be able to comply with Welsh language standards.
  • Must be able to provide services to employees located across the geographical areas or specific sites outlined in Appendix E - Service Locations.
💰

FINANCIAL REQUIREMENTS

  • Must submit a detailed pricing schedule for the initial 2-year term with potential extensions.
  • Must be able to manage a contract with an estimated value of 2,304,000 EUR over the initial 24 months.
📋

SUBMISSION REQUIREMENTS

  • Must submit a completed Wales Procurement Specific Questionnaire.
  • Must submit a completed pricing schedule.
  • Must submit a completed Welsh Language Standards Questionnaire.
  • Must submit the bid by the deadline: 2026-03-02T12:00:00+00:00.

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HTM
Lot L-1
Tender ConditionsL-1.html
Summary:
Mid and West Wales Fire and Rescue Authority seeks a healthcare subscription contract to provide employees with easy access to primary care, mental health support, and overall well-being benefits, excluding cash plans or private medical insurance as the core model.
HTM
Lot L-2
Technical SpecificationsL-2.html
Summary:
Mid and West Wales Fire and Rescue Authority seeks a provider for a healthcare subscription contract, not a cash plan or private medical insurer, to offer employees easy access to primary care, mental health support, and improve overall well-being, starting April 2026 for an initial two years.
HTM
Lot L-3
Contract TemplateL-3.html
Summary:
This document outlines the contractual terms for providing a healthcare subscription benefit to Mid and West Wales Fire and Rescue Authority employees, aiming to improve health access, mental health, and staff wellbeing.
HTM
Lot L-4
Submission FormsL-4.html
Summary:
This document is a Wales Procurement Specific Questionnaire, which bidders must complete to detail their compliance and approach for the provision of a healthcare subscription contract to Mid and West Wales Fire and Rescue Authority employees.
HTM
Lot L-5
Submission FormsL-5.html
Summary:
This document is the pricing schedule for a healthcare subscription contract for Mid and West Wales Fire and Rescue Authority employees, detailing the costs for the initial 2-year term with potential extensions.
HTM
Lot L-6
General InformationL-6.html
Summary:
This document, titled "Appendix E - Service Locations," likely outlines the geographical areas or specific sites where the Mid and West Wales Fire and Rescue Authority's employees are based, for whom the health benefit services are to be provided.
HTM
Lot L-8
Compliance DeclarationL-8.html
Summary:
This document is a Welsh Language Standards Questionnaire, likely requiring bidders to detail their ability to comply with Welsh language standards as part of the tender for a healthcare subscription contract for Mid and West Wales Fire and Rescue Authority employees.
HTM
Lot L-9
Technical SpecificationsL-9.html
Summary:
This document outlines the detailed requirements for the provision of a healthcare subscription contract for Mid and West Wales Fire and Rescue Authority employees, focusing on primary care access, mental health support, and overall well-being.
DOC
OCDS Record
OCDS Data007966-2026_ocds_record.json
Summary:
Mid and West Wales Fire and Rescue Authority seeks a provider for a healthcare subscription contract, commencing April 2026, to offer employees easy access to primary care, diagnostics, mental health support, and overall well-being, with an initial 2-year term and potential extensions.
DOC
OCDS Release Package
OCDS Data007966-2026_ocds_release.json
Summary:
Mid and West Wales Fire and Rescue Authority seeks a provider for a new, fully-funded employee healthcare subscription service, commencing April 2026, to enhance staff wellbeing, reduce sickness, and improve retention, with an initial 2-year term and potential extensions.
PDF
Official PDF Version
Administrative Documents007966-2026_official.pdf
Summary:
Mid and West Wales Fire and Rescue Authority seeks a provider for a fully-funded employee Healthcare Subscription Contract, commencing April 2026 for an initial two years with potential extensions, focusing on primary care, mental health, and wellbeing, explicitly excluding cash plans or private medical insurance.
HTM
Tender Notice
Administrative Documents007966-2026.html
Summary:
This is a tender notice for a Healthcare Subscription Contract for Mid and West Wales Fire and Rescue Authority employees, aiming to provide primary healthcare access, mental health support, and improve wellbeing, with an initial 2-year term and potential extensions.

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75
Good

Tender Quality Score

This tender is generally well-structured with clear objectives and detailed service requirements. However, it has critical omissions regarding evaluation criteria and mandatory exclusion grounds, which significantly impact transparency and legal compliance, alongside practical issues like the lack of e-submission.

Score Breakdown

Legal Compliance75/100

The procedure type and CPV code are clear, and there are no disputes. However, the missing reveal date and the absence of explicitly provided mandatory exclusion grounds (as per AI summary) are notable deficiencies impacting transparency and legal compliance.

Missing reveal date
Mandatory exclusion grounds not explicitly provided
Clarity80/100

The description and AI-extracted requirements are very clear and understandable. However, the critical absence of explicit evaluation criteria is a major clarity issue, preventing bidders from understanding how their proposals will be judged.

No evaluation criteria specified
Completeness70/100

Most basic information such as title, reference, organization, value, and duration is present. Requirements are detailed, but the lack of evaluation criteria is a significant gap. The mention of 'Divided into Parts' without detailing actual parts for bidding is also a minor incompleteness.

No evaluation criteria specified
'Divided into Parts' without actual parts/lots detailed
Fairness85/100

The tender value is disclosed, and requirements define the service type rather than being tailored to a specific company. However, the absence of evaluation criteria and the lack of e-submission significantly reduce transparency and equal access for bidders.

No evaluation criteria specified
No e-submission
Practicality65/100

The contract start date and duration are clearly specified. However, the lack of e-submission support and the absence of a document URL are significant practical hurdles for bidders.

No e-submission
Document URL not provided
Data Consistency90/100

The data is generally consistent and logical. Minor inconsistencies include empty fields for 'Liable Person' and procedure codes, and the 'Divided into Parts' characteristic without actual parts being detailed.

Empty 'Liable Person' field
Empty codes for Type/Procedure
Sustainability50/100

The tender's core purpose to improve employee well-being inherently includes a social aspect for the authority's staff. However, it lacks explicit green procurement criteria, broader social criteria for the supplier, or an innovation focus.

No explicit green procurement criteria
No broader social criteria beyond internal employee well-being

Strengths

Clear and detailed description of the service aims and scope
Comprehensive AI-extracted requirements for eligibility, technical capability, and financial aspects
Transparent disclosure of estimated contract value and duration
Well-defined contract start date and duration with extension options
Multiple supporting documents listed, indicating a structured tender package

Concerns

Critical absence of explicit evaluation criteria, hindering transparency and fairness
Mandatory exclusion grounds are not explicitly provided in the tender information
Missing tender reveal date, impacting transparency regarding the full bidding period
Lack of electronic submission (e-submission) functionality
Absence of explicit green procurement, broader social, or innovation criteria

Recommendations

1. Immediately publish clear and objective evaluation criteria to ensure transparency and fairness for all bidders.
2. Ensure all mandatory exclusion grounds are explicitly stated in the tender documents for legal compliance.
3. Implement an e-submission platform to enhance accessibility, efficiency, and equal participation for bidders.

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B
Tender Quality Score
75/ 100 · Good

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