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IMAT Fire Security Tender

Tender Overview

LOCATION

Outer London - South, United Kingdom

VALUE

£403,200

DEADLINE

March 31, 2026 at 23:00

CATEGORY

Other

CPV CODE

31527260

REFERENCE

005500-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

Impact Multi Academy Trust is a multi-academy trust currently operating 8 schools across the London region serving approximately 8,000 students across its family of schools. The Trust is committed to delivering high standards of educational achievement alongside safe, compliant and well-managed school estates. The Trust is tendering its Fire and Security Servicing and Maintenance Contract with a proposed contract start date of 1st April 2026. The contract will be awarded for an initial term of three (3) years, ending on 31st March 2029, with a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels. The Trust is seeking to appoint a single suitably qualified and experienced contractor to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites. The projected turnover for the three-year contract is expected to be circa £336,000. The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023. To declare your interest in the tender and download contract documents (available free of charge), please register on www.in-tendhost.co.uk/cohesionconsulting/aspx/Home Once registered, please declare interest in the opportunity to access and download the full document set. Please note: a Site Survey / Bidders Conference will take place on 28th January 2026. Bidders will be required to provide DBS details and complete the Confidentiality Agreement by 27th January 2026 to attend. In short, the Trust needs to be convinced that bidders can deliver their commitments in full, achieve high standards and implement service enhancements as promised. If the Trust is not convinced of this, it reserves the right to consider an insourced solution or make no award.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly detailed in the provided tender information, though the procurement is stated to be in accordance with the Procurement Act 2023 which contains such provisions.
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must be a single suitable qualified and experienced contractor.
  • Bidders must be able to provide DBS (Disclosure and Barring Service) details by 27th January 2026 to attend the Site Survey / Bidders Conference.
  • Bidders must be able to complete a Confidentiality Agreement by 27th January 2026 to attend the Site Survey / Bidders Conference.
  • Bidders must be capable of delivering all planned and reactive fire and security servicing and maintenance services.
  • Bidders must be able to operate across 8 school sites located in the London region.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate the ability to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites.
  • Bidders must demonstrate the ability to deliver their commitments in full.
  • Bidders must demonstrate the ability to achieve high standards of service.
  • Bidders must demonstrate the ability to implement service enhancements as promised.
  • Bidders must possess proven experience in fire and security servicing and maintenance.
  • Bidders must be capable of managing a contract with termly and annual reviews.
  • Bidders must be capable of performing satisfactorily to enable potential contract extension for a further two years.
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FINANCIAL REQUIREMENTS

  • Bidders must be able to manage a contract with a projected turnover of circa £336,000 over the initial three-year term.
  • Bidders must be able to mutually agree on budgets for any potential extension periods.
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SUBMISSION REQUIREMENTS

  • Bidders must register on www.in-tendhost.co.uk/cohesionconsulting/aspx/Home to declare interest and download contract documents.
  • Bidders must declare interest in the opportunity once registered to access and download the full document set.
  • Bidders must provide DBS details by 27th January 2026 if they intend to attend the Site Survey / Bidders Conference.
  • Bidders must complete a Confidentiality Agreement by 27th January 2026 if they intend to attend the Site Survey / Bidders Conference.
  • Submissions must convince the Trust that the bidder can deliver commitments in full, achieve high standards, and implement service enhancements as promised.
  • The specific submission deadline is not provided in the tender description; only the proposed contract start date of 1st April 2026 is mentioned.

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DOC
OCDS Record
OCDS Data005500-2026_ocds_record.json
Summary:
Impact Multi Academy Trust is seeking a single qualified contractor for a 3+2 year Fire and Security Servicing and Maintenance Contract across its 8 London schools, with a projected value of £336,000.
DOC
OCDS Release Package
OCDS Data005500-2026_ocds_release.json
Summary:
Impact Multi Academy Trust seeks a single, qualified contractor for a £336,000, 3-year (plus 2-year extension) fire and security servicing and maintenance contract across 8 London schools, starting April 2026.
PDF
Official PDF Version
General Information005500-2026_official.pdf
Summary:
Impact Multi Academy Trust seeks a single, qualified contractor for a £336,000, three-year (with a two-year extension option) Fire and Security Servicing and Maintenance Contract across its 8 London schools, requiring proven experience and commitment to high standards.
HTM
Tender Notice
OCDS Data005500-2026.html
Summary:
This document is a contract award notice detailing a signed contract between Humber Teaching NHS Foundation Trust and LAQ Solutions Ltd for management and consultancy services, valued at £30,750, from December 2025 to March 2026.

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51
Fair

Tender Quality Score

This tender exhibits significant data inconsistencies and critical missing information, particularly regarding evaluation criteria and correct classification, which severely impact its quality and fairness. The very short deadline for conference participation also poses a major practical and fairness concern.

Score Breakdown

Legal Compliance40/100

The tender displays significant legal compliance issues, including contradictory procedure types ('Restricted' vs 'one-stage open procedure'), an incorrect CPV code ('Lighting systems' for fire/security services), and an irrelevant summary for a key tender document. The extremely short deadline for providing DBS details and a Confidentiality Agreement to attend the bidders' conference (6 days from today) also raises concerns regarding reasonable access for all potential bidders.

•Contradictory procedure types
•Incorrect CPV code
Clarity60/100

While the narrative description and AI-extracted requirements are generally clear regarding the scope of work, the complete absence of specified evaluation criteria is a major deficiency. Furthermore, contradictions between the basic information fields and the description reduce overall clarity.

•Missing evaluation criteria
•Contradictions between basic info fields and description
Completeness65/100

Most essential information such as title, reference, organization, value, and duration is provided. However, the critical omission of evaluation criteria significantly impacts completeness. Inconsistencies in contract start dates and currency values, along with an irrelevant document summary, also detract from the overall completeness.

•Missing evaluation criteria
•Inconsistent contract start date
Fairness50/100

The tender suffers from significant fairness concerns due to the complete absence of evaluation criteria, which undermines transparency and objectivity. Additionally, the extremely short deadline (6 days from today) for bidders to provide DBS details and complete a Confidentiality Agreement to attend the mandatory Site Survey/Bidders Conference severely limits equal access and preparation time for potential participants.

•Missing evaluation criteria
•Extremely short deadline for conference participation requirements (DBS/CA)
Practicality65/100

The provision of a document URL and clear duration/financing information are practical aspects. However, the very tight deadline for conference attendance (DBS/CA by 27 Jan 2026) presents a major practical hurdle for many potential bidders. The inconsistency in the contract start date and the automated flag for 'No e-submission' (despite a portal URL) also introduce practical uncertainties.

•Extremely short deadline for conference participation requirements (DBS/CA)
•Inconsistent contract start date
Data Consistency30/100

The tender displays poor data consistency with numerous contradictions. These include conflicting procedure types, an incorrect CPV code, inconsistent contract start dates, conflicting statements on contract division ('Divided into Parts' vs 'single contractor'), and a completely irrelevant summary for one of the attached documents.

•Conflicting procedure types
•Incorrect CPV code
Sustainability20/100

The tender does not explicitly incorporate green procurement, social aspects, or a specific focus on innovation beyond general 'service enhancements.' This indicates a lack of emphasis on broader sustainability objectives.

•No explicit green procurement criteria
•No explicit social criteria

Strengths

Clear description of the service required and contract terms
Value and duration are specified
Documents are available via an e-procurement portal
Organization and reference details are well-defined
Contract includes review mechanisms and extension options

Concerns

Missing evaluation criteria
Contradictory procedure types and incorrect CPV code
Extremely short deadline for conference participation (DBS/CA)
Significant data inconsistencies across various fields and documents
Lack of explicit sustainability, social, or innovation criteria

Recommendations

1. Immediately publish clear and objective evaluation criteria to ensure transparency and fairness.
2. Rectify all data inconsistencies, especially the procedure type, CPV code, and document summaries.
3. Extend the deadline for DBS/CA submission for the bidders' conference or offer alternative arrangements to ensure wider participation.

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C
Tender Quality Score
51/ 100 · Fair
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