United Kingdom2265 days leftOpen

WLC Small Vehicle Transport DPS

Tender Overview

ORGANIZATION

West Lothian Council

LOCATION

Eastern Scotland, United Kingdom

VALUE

£63,000,000

DEADLINE

April 16, 2032 at 11:00

CATEGORY

Other

CPV CODE

60000000

REFERENCE

010444-2022

Project Timeline

Contact Information

View Original

Original Tender Description

Selection stage of Dynamic Purchasing System for small vehicles to transport less than 16 people, mainly for school transport, but available to all council departments
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as per relevant public procurement regulations (e.g., convictions for corruption, fraud, terrorism, money laundering, child labour, serious professional misconduct, non-payment of taxes or social security contributions).

ELIGIBILITY REQUIREMENTS

  • Bidders must be legally constituted entities capable of performing the services in the UK/Scotland.
  • Bidders must be registered with relevant authorities to provide transport services.
  • Bidders must hold all necessary licenses and permits required for operating small vehicle transport services for passengers (less than 16 people).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate the capacity to provide small vehicle transport services for less than 16 people.
  • Bidders must demonstrate the capability to primarily serve school transport needs, as well as other council departments.
  • Bidders will likely need to provide details of their fleet of small vehicles, ensuring they meet safety and operational standards.
  • Bidders will likely need to provide details of their qualified drivers, including relevant licenses, training, and background checks (e.g., PVG scheme in Scotland).
  • Bidders will likely need to demonstrate relevant experience in providing similar transport services.
💰

FINANCIAL REQUIREMENTS

  • Bidders must demonstrate sufficient financial standing and economic capacity to perform the contract, considering the estimated value of 63,000,000 EUR over 120 months.
  • Bidders will likely need to provide financial statements or other evidence of economic stability (e.g., turnover requirements, insurance details).
📋

SUBMISSION REQUIREMENTS

  • Bidders must submit their application for the DPS selection stage by the deadline of 2032-04-16 11:00:00.
  • Bidders must follow the specific submission process outlined in the full tender documents for the Restricted procurement type.
  • Bidders must provide all requested information and documentation as part of their application to join the DPS.

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PDF
Official PDF Version
PDF010444-2022_official.pdf
Summary:
This document is a formal contract notice announcing the selection stage for a Dynamic Purchasing System for small vehicle transport services for West Lothian Council, primarily for school transport.

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70
Good

Tender Quality Score

This tender describes a Dynamic Purchasing System (DPS) but critically lacks full tender documents and evaluation criteria, rendering it incomplete and opaque despite clear basic requirements. The procedural classification also presents an inconsistency.

Score Breakdown

Legal Compliance100/100

The tender outlines standard mandatory exclusion and eligibility grounds, aligning with public procurement regulations. However, the classification as 'Restricted' procedure while describing a 'Dynamic Purchasing System' (DPS) is a procedural inconsistency that needs clarification, as a DPS admission stage is typically an open procedure.

Inconsistency: 'Type: Restricted' and 'Procedure: Restricted procedure' contradict the 'Dynamic Purchasing System' (DPS) description, which for its selection stage should be an open procedure.
Missing full tender documents: Essential for legal compliance and bidder understanding of detailed terms and conditions.
Clarity40/100

The description and extracted requirements are generally clear regarding the service scope (small vehicle transport, <16 people, school/council departments) and the types of information bidders need to provide. However, the complete absence of full tender documents severely limits overall clarity and understanding of specific requirements.

Lack of full tender documents: Prevents understanding of detailed requirements, terms, conditions, and the specific submission process.
Vague 'likely need to provide' statements: Without full documents, these remain unconfirmed and lack specificity.
Completeness83/100

The provided information is severely incomplete. While basic details and requirement categories are listed, the complete tender documents, including detailed specifications, terms and conditions, and crucially, evaluation criteria, are entirely missing.

No documents attached: This is the most critical issue, rendering the tender effectively non-existent for bidders.
Missing evaluation criteria: Bidders cannot understand how their submissions will be assessed, hindering fair competition.
Fairness80/100

The extracted requirements (exclusion, eligibility, technical, financial) appear standard and generally fair, aiming to ensure capable and compliant bidders. However, the complete absence of tender documents and evaluation criteria creates significant fairness concerns, as bidders cannot properly prepare or understand the basis of selection, potentially leading to arbitrary decisions.

Lack of transparency due to missing documents: Hinders fair and equal competition among potential bidders.
Missing evaluation criteria: Prevents bidders from understanding the basis of assessment, which is fundamental for a fair process.
Practicality40/100

The concept of a DPS for small vehicle transport is practical for ongoing council needs. However, the current state of the tender, with no attached documents, makes it entirely impractical for potential bidders to respond or even assess their suitability.

Impossibility for bidders to respond: No documents mean no tender to respond to, making the process unworkable.
No e-submission details: The automated check flagged 'No e-submission', which is a practical concern for modern, efficient procurement.
Data Consistency100/100

The provided data is mostly consistent, with the exception of the procedural classification. The estimated value and contract duration align with the described scope.

Inconsistency in procedure type: 'Restricted' vs. 'Dynamic Purchasing System' (DPS) for the selection stage.
Sustainability0/100

No specific sustainability (green or social) criteria are mentioned in the extracted requirements or flagged by the automated check. This represents a missed opportunity for a long-term, high-value contract.

No green procurement focus.
No social criteria.

Strengths

Clear service description and scope for small vehicle transport.
High estimated value and long contract duration indicate a significant opportunity.
Standard mandatory exclusion and eligibility grounds are well-defined.
Utilizes a Dynamic Purchasing System (DPS) structure, which can be efficient for recurring services.

Concerns

Critical: No tender documents attached, rendering the tender unworkable and opaque.
Missing evaluation criteria, leading to a severe lack of transparency and fairness.
Inconsistency between 'Restricted procedure' and 'Dynamic Purchasing System' (DPS) classification.
Lack of specific sustainability (environmental or social) criteria.
Vague 'likely need to provide' statements without full documentation.

Recommendations

1. Immediately publish all complete tender documents, including detailed specifications, terms, conditions, and explicit evaluation criteria.
2. Clarify the procurement procedure: confirm if it is a Restricted procedure or a Dynamic Purchasing System (DPS) and ensure consistency in all tender materials.
3. Integrate clear sustainability (environmental and social) criteria into the tender requirements to promote responsible procurement.

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Tender Quality Score
70/ 100 · Good

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