United Kingdom7 days leftOpen

Lift Servicing and Maintenance

Tender Overview

ORGANIZATION

Oxford City Council

LOCATION

Berkshire, Buckinghamshire and Oxfordshire, United Kingdom

VALUE

£1,980,000

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Other

CPV CODE

42416100

REFERENCE

002062-2026

Project Timeline

Contact Information

View Original

Original Tender Description

This Contract is for lift servicing and maintenance, call outs, minor and major works.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as defined by relevant public procurement regulations (e.g., serious professional misconduct, bankruptcy, criminal convictions, non-payment of taxes or social security contributions).

ELIGIBILITY REQUIREMENTS

  • Bidders must be a legal entity capable of providing lift servicing, maintenance, call-out, and minor/major works.
  • Bidders must be eligible to participate in public procurement processes under an "Open" procedure.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate the technical capability and experience to perform lift servicing, maintenance, call-outs, and minor/major works.
💰

FINANCIAL REQUIREMENTS

  • Bidders must demonstrate sufficient financial capacity to undertake a contract with an estimated value of 1,980,000.0 EUR (£1.65M).
📋

SUBMISSION REQUIREMENTS

  • Submit the tender by the deadline: 2026-02-09 12:00:00.
  • The submission must address the provision of lift servicing, maintenance, call-outs, and minor/major works.

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PDF
Official PDF Version
PDF002062-2026_official.pdf
Summary:
Oxford City Council invites tenders for lift servicing, maintenance, call-outs, and minor/major works, with an estimated value of £1.65M, running from April 2026 to March 2029 with possible extensions, and a submission deadline of 9 February 2026.

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67
Good

Tender Quality Score

This tender provides only very basic information, critically lacking essential documentation and detailed requirements necessary for a fair, transparent, and competitive procurement process.

Score Breakdown

Legal Compliance100/100

The tender correctly identifies mandatory exclusion grounds and general eligibility requirements. However, the absence of detailed tender documents and specific legal references for the procurement process itself could lead to ambiguities and potential legal challenges.

Lack of specific legal references for procurement procedures.
Clarity40/100

While the service description is clear, the technical and financial requirements are extremely vague, offering no specific criteria or metrics for bidders to address. This lack of detail makes it difficult for potential suppliers to understand the exact scope and expectations.

Vague technical capability requirements
Undefined financial capacity metrics
Completeness83/100

The tender is critically incomplete, notably lacking any attached documents, detailed specifications, evaluation criteria, or contract terms. This makes it impossible for bidders to prepare a comprehensive and compliant offer.

No tender documents attached
Missing detailed specifications
Fairness60/100

The extreme lack of detail, particularly the absence of evaluation criteria, poses a significant risk to the fairness and objectivity of the procurement process. It creates an environment where subjective assessment is highly probable, potentially disadvantaging new entrants or favoring incumbent suppliers who may have prior knowledge of the council's specific needs.

Absence of objective evaluation criteria
Vague requirements could lead to subjective assessment
Practicality40/100

From a bidder's perspective, preparing a meaningful and competitive proposal based solely on the provided information is highly impractical. For the contracting authority, evaluating submissions without defined criteria and detailed requirements will be challenging and prone to inconsistencies.

Impractical for bidders to submit quality proposals
Difficult for the contracting authority to conduct a fair and transparent evaluation
Data Consistency100/100

The limited data provided is consistent (e.g., estimated value in EUR and GBP). However, the scarcity of information limits a thorough consistency check.

Limited data to assess
Sustainability0/100

The tender makes no mention of environmental, social, or innovation criteria, indicating a missed opportunity to incorporate broader public value objectives into the contract.

Absence of sustainability (environmental, social) considerations
No innovation focus

Strengths

Basic tender information (title, reference, organization, type, status) is clearly stated
The estimated contract value and duration are disclosed
The procurement type (Open) and procedure (Open procedure) are specified
Mandatory exclusion grounds are mentioned as a basic compliance check

Concerns

Critical absence of any tender documents, making it impossible to understand the full scope and requirements
Lack of detailed technical specifications and performance requirements for lift servicing and maintenance
Complete absence of evaluation criteria, leading to potential subjectivity and lack of transparency in bidder selection
Vague financial and technical capability requirements, which could be interpreted broadly or narrowly, potentially favoring specific bidders
The extreme lack of detail could inadvertently tailor the tender towards incumbent suppliers or those with pre-existing knowledge, hindering fair competition

Recommendations

1. Immediately publish comprehensive tender documents, including detailed specifications, scope of work, contract terms, and pricing schedules.
2. Clearly define and publish objective evaluation criteria, including weighting for technical, financial, and quality aspects.
3. Specify measurable technical and financial capability requirements to ensure fair and transparent assessment of bidders.

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Tender Quality Score
67/ 100 · Good

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