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Provision of UK Shipping Data

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£432,000

DEADLINE

February 06, 2026 at 00:00

CATEGORY

Other

CPV CODE

72300000

REFERENCE

008281-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

The Office for National Statistics (ONS) requires the provision of UK Shipping Data, preferably monthly but at least quarterly, including historic data. This data will be used to publish statistics on shipping services and UK-based traders, contributing to Balance of Payments transactions, Eurostat reporting, aggregate trade in goods statistics (import/export of ships), and informing trade policy. The required data falls into four categories: 1. Sale and Purchase of UK Owned Ships, 2. Bareboat Chartering Arrangements where one Party is a UK Entity, 3. Services Purchased in UK Ports by Non-UK Ships, and 4. Sea Freight Data. Organisations capable of providing all required data are encouraged to express interest by submitting company details (Organisation Name, Contact details, Brief description of primary activity, Type of data and support available) to Ellie.stafford@ons.gov.uk. Future tenders will be conducted through ONS's 'DPS Data SaSiE' e-tendering portal. This exercise is NOT a pre-qualification or selection process; it is an information gathering exercise to help ONS with its future intentions. See annex for detailed data requirements.
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MANDATORY EXCLUSION GROUNDS

  • No mandatory exclusion grounds are specified for this market engagement exercise.
✓

ELIGIBILITY REQUIREMENTS

  • Organisations must be capable of providing all the required UK shipping data.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The supplier must be able to provide UK shipping data, preferably monthly, but as a minimum quarterly.
  • The data provided must include historic data as well as data for the latest time periods.
  • The supplier must provide data for the Sale and Purchase of UK Owned Ships, including:
  • A list of ships where registered/legal ownership has transferred between a UK and a non-UK owner.
  • An indicator as to whether the ship is a new-build or second-hand in the transactions.
  • An indicator specifying whether the transaction is the sale of a UK ship or the purchase of a non-UK ship.
  • The country of the non-UK counterpart in the transactions.
  • The value paid in these transactions, using actual sale/purchase values where available and estimates based on market value otherwise.
  • The supplier must provide data for Bareboat Chartering Arrangements where one Party is a UK Entity, including:
  • A list of ships under these chartering arrangements.
  • The country of the non-UK bareboat charterer the ship was chartered to, if chartered from a UK registered/legal owner (estimated based on clearly defined assumptions if unknown).
  • The country of the non-UK registered/legal owner the ship was chartered from, if chartered by a UK bareboat charterer (estimated based on clearly defined assumptions if unknown).
  • The value of the ship under the chartering arrangement, using either actual reported values where available or estimates using market values where not available.
  • The supplier must provide data for Services Purchased in UK Ports by Non-UK Ships, including:
  • Port / Harbour Dues on Vessels (including conservancy charges).
  • Wharfage / Port Dues on Cargo.
  • Passenger Dues.
  • Berthing and Mooring Dues.
  • Stevedoring / Cargo Handling.
  • Pilotage / Towage.
  • Warehousing / Storage Dues.
  • Agency Fees / Commissions.
  • Other Services (e.g., Water, Waste, Security etc.).
  • The supplier must provide Sea Freight Data, including:
  • Sea freight revenues earned on all goods imported into the UK by non-UK operated ships (commercial operator).
  • Sea freight revenues earned on all goods transported around the UK coast by non-UK operated ships (commercial operator).
  • The country of the non-UK commercial operators earning the freight revenues.
💰

FINANCIAL REQUIREMENTS

  • No financial requirements are specified for this market engagement exercise.
📋

SUBMISSION REQUIREMENTS

  • Submit a return via email to Ellie.stafford@ons.gov.uk.
  • The submission must include, as a minimum, the Organisation Name.
  • The submission must include, as a minimum, Contact details.
  • The submission must include, as a minimum, a brief description of the primary activity of the organisation.
  • The submission must include, as a minimum, the type of data the organisation can provide and the support available.
  • The submission deadline is 2026-02-06T00:00:00.

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HTM
Planning Notice
Administrative Documents008281-2026.html
Summary:
The Office for National Statistics is seeking information from organisations capable of providing UK shipping data across four categories (ship sales/purchases, bareboat charters, port services, sea freight) to inform future procurement for official statistics and trade policy.
DOC
OCDS Record
OCDS Data008281-2026_ocds_record.json
Summary:
The Office for National Statistics is seeking suppliers capable of providing comprehensive UK shipping data, including historical and current information across four categories (ship sales/purchases, bareboat charters, port services, and sea freight), as part of an initial information-gathering exercise.
DOC
OCDS Release Package
OCDS Data008281-2026_ocds_release.json
Summary:
The Office for National Statistics is conducting an information-gathering exercise to identify potential suppliers for UK shipping data, covering ship sales, bareboat charters, port services, and sea freight, to inform future procurement.
PDF
Official PDF Version
Administrative Documents008281-2026_official.pdf
Summary:
The Office for National Statistics is conducting preliminary market engagement to identify suppliers who can provide comprehensive UK shipping data across four categories, including historic and current information, to inform future procurement for statistical purposes, requesting interested companies to submit their organisation and data capabilities via email.

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82
Excellent

Tender Quality Score

This is a well-structured market engagement exercise (RFI) by the ONS, clearly outlining its need for comprehensive UK shipping data to inform future procurement. While highly specific in its data requirements, it provides excellent clarity and completeness for potential suppliers.

Score Breakdown

Legal Compliance85/100

The tender clearly defines itself as an information-gathering exercise, not a formal procurement, which explains the 'None' status for procedure type. CPV codes are appropriate, and there are no disputes. The process aligns with market engagement best practices.

Clarity90/100

The purpose of the RFI, the specific data categories, and the detailed requirements are exceptionally clear and unambiguous. The AI-extracted requirements accurately reflect the annex, making it easy for potential suppliers to understand what is needed.

Completeness90/100

All essential information for a market engagement exercise is provided, including the organization, reference, estimated value, duration, and detailed data requirements. The listed documents further enhance completeness.

Fairness75/100

The tender provides full access to information and discloses the estimated value. While the requirement for suppliers to provide 'all the data we require' is highly specific and may limit the number of potential respondents, it appears to be a legitimate need for comprehensive data rather than tailoring to a specific company. Email submission is an accessible method for an RFI.

•The 'all data' requirement might limit competition.
Practicality80/100

Electronic submission via email is supported, which is practical for an RFI. Key contract dates and duration are specified, and financing information is available.

•No direct document URL provided in the text, though documents are listed.
Data Consistency95/100

The information provided is highly consistent across all fields. The 'None' status for procedure type is consistent with the tender being an RFI, as clearly stated in the description. Dates are logical.

Sustainability30/100

The tender does not include any explicit criteria or focus on green procurement, social aspects, or innovation beyond the general aim of creating better statistics. This is a common omission for data procurement.

•Lack of sustainability, social, or innovation criteria.

Strengths

Clear definition as a market engagement exercise (RFI).
Highly detailed and unambiguous data requirements.
Comprehensive basic and financial information provided.
Excellent data consistency across all fields.
Accessible email submission for market engagement.

Concerns

The requirement for suppliers to provide 'all the data' might significantly limit the pool of potential respondents.
Absence of explicit sustainability, social, or innovation criteria.
Formal 'Type' and 'Procedure' fields are 'None', though explained in text.

Recommendations

1. For future formal procurements, consider explicitly stating if partial bids for data categories would be acceptable to potentially broaden supplier participation.
2. Explore opportunities to integrate sustainability or social value considerations into future data procurement, where relevant.
3. Ensure all formal fields are populated with appropriate codes for full tenders.

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Tender Quality Score
82/ 100 · Excellent
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