United Kingdom14 days leftOpen

CN250479 Citizenship Ceremony Photography

Tender Overview

ORGANIZATION

Kent County Council

LOCATION

Kent, United Kingdom

VALUE

£36,000

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Other

CPV CODE

79961000

REFERENCE

004639-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Under the Nationality, Immigration and Asylum Act 2002, all applicants aged 18 years or over who are accepted for naturalisation or registration as a British citizen must take a citizenship oath and pledge at a citizenship ceremony. The heart of the citizenship ceremony will involve prospective citizens making an oath or affirmation to His Majesty the King and a pledge of loyalty to the United Kingdom after which a certificate will be presented. In the county of Kent citizenship ceremonies are provided by Kent County Council. KCC Libraries, Registration & Archives unit requires a professional photographer to be present at each Citizenship ceremony, (which will take place at Oakwood House, Maidstone ME16 8AE) to give new Citizens the opportunity to obtain a souvenir photo from the event. All guests would have the option to purchase photographs at each event. In exchange for access to the ceremonies and the ability to sell photographs to the guests, Kent County Council seeks a percentage of any sales revenue. Further detail regarding the frequency of ceremonies and service requirements have been provided within the tender documents. Please note that the "Total Value" publicised within this notice is an estimation of the revenue that this contract will generate for KCC. The Revenue generated for a supplier of the service may exceed this figure and is subject to the outcome of the evaluation process. Further information on the evaluation process will be provided within the Invitation to Tender documents. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Photographic-services./724T3SC998 To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/724T3SC998
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided tender extract. Bidders are expected to comply with standard public procurement regulations applicable in the UK.

ELIGIBILITY REQUIREMENTS

  • The bidder must be a professional photographer.
  • The bidder must be legally able to operate and provide services within the United Kingdom.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to provide professional photographic services at citizenship ceremonies.
  • Ability to be present at each citizenship ceremony as required by Kent County Council.
  • Ability to operate at the specified location: Oakwood House, Maidstone ME16 8AE.
  • Ability to offer and sell souvenir photographs to new citizens and their guests at each event.
  • Ability to manage all aspects of photograph sales, including processing payments and delivering products to attendees.
  • Ability to meet further service requirements and ceremony frequency details as specified in the full tender documents.
💰

FINANCIAL REQUIREMENTS

  • The bidder must agree to provide Kent County Council with a percentage of all sales revenue generated from photographs.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted electronically via the Kent Business Portal (Delta eSourcing portal).
  • Bids must be submitted by the deadline: 2026-02-16T12:00:00+00:00.
  • Bidders must provide information on their proposed revenue share percentage for Kent County Council.
  • Bidders must provide details on how they will meet the specified service requirements and ceremony frequency.
  • Bidders must provide all information required for the evaluation process as outlined in the Invitation to Tender documents.

Requirements Preview

Sign up to view complete requirements and analysis

AI-powered requirement analysis
Complete compliance breakdown
Strategic bidding insights
Instant eligibility check

No credit card required • Setup in 2 minutes

DOC
OCDS Record
OCDS Data004639-2026_ocds_record.json
Summary:
Kent County Council seeks a professional photographer to attend citizenship ceremonies, offering souvenir photos for purchase by attendees, with the council receiving a percentage of sales revenue.
DOC
OCDS Release Package
OCDS Data004639-2026_ocds_release.json
Summary:
Kent County Council seeks a professional photographer to attend citizenship ceremonies, sell souvenir photos to new citizens and guests, and provide a percentage of sales revenue back to the Council.
PDF
Official PDF Version
General Information004639-2026_official.pdf
Summary:
Kent County Council seeks a professional photographer to attend citizenship ceremonies in Maidstone, offering souvenir photos for purchase by new citizens, with the council receiving a percentage of sales revenue.
HTM
Tender Notice
Administrative Documents004639-2026.html
Summary:
Kent County Council is seeking a professional photographer to attend citizenship ceremonies in Maidstone, sell souvenir photos to attendees, and share a percentage of sales revenue with the council.

Documents Preview

Sign up to view document summaries and analysis

AI document summaries
Key requirement extraction
Risk & compliance alerts
Strategic document insights

No credit card required • Setup in 2 minutes

62
Good

Tender Quality Score

This tender for citizenship ceremony photography services is generally well-described with clear practical details, but suffers from significant omissions regarding evaluation criteria and the tender's reveal date, impacting transparency and legal compliance.

Score Breakdown

Legal Compliance60/100

The tender defines the procedure type and CPV code correctly, and there are no reported disputes. However, the absence of a specified reveal date makes it impossible to verify compliance with minimum advertising periods, which is a significant legal compliance concern.

Missing reveal date
Clarity60/100

The service description is clear and unambiguous, and AI-extracted requirements are understandable. However, the critical absence of specified evaluation criteria and the deferral of detailed service requirements to full documents significantly reduce the overall clarity of the provided information.

Missing evaluation criteria
Detailed service requirements deferred to full documents
Completeness65/100

Basic information, financial details, timeline, and location are provided, and documents are available. Nevertheless, the tender lacks complete definition of evaluation criteria and full service requirements within the provided extract, making it incomplete for a comprehensive assessment.

Missing evaluation criteria
Full service requirements not detailed in extract
Fairness55/100

Document access and e-procurement are supported, and requirements appear generic. However, the complete absence of evaluation criteria is a major transparency issue, preventing bidders from understanding the basis of selection and thus significantly impacting fairness.

Missing evaluation criteria
Practicality80/100

The tender supports electronic submission, provides necessary URLs, and clearly states the contract start date and duration. The revenue-sharing financial model, while unconventional, is clearly explained.

Data Consistency75/100

Key dates are logical, and there are no reported disputes. Most essential fields are populated, though minor gaps exist such as the 'Liable Person' field and missing codes for the procedure type, as well as the reveal date.

'Liable Person' field empty
Missing codes for Type/Procedure
Sustainability20/100

The tender does not include any explicit criteria or focus on green procurement, social aspects, or innovation, nor is it indicated as EU-funded.

No sustainability, social, or innovation criteria

Strengths

Clear service description
Electronic submission supported
Value disclosed
CPV code provided
Documents available

Concerns

Missing evaluation criteria
Missing tender reveal date
Detailed service requirements deferred to full documents
No sustainability focus

Recommendations

1. Publish full evaluation criteria immediately
2. Provide the tender reveal date for transparency
3. Ensure all detailed service requirements are accessible in the primary tender notice or linked documents

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Generate DocumentsReview Documents
B
Tender Quality Score
62/ 100 · Good

Tender Assistant

Ask me anything about this tender

Tender Assistant

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?
When is the deadline?
Who is eligible to bid?

No credit card required

Setup in 2 minutes

Save with Notes