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ESC22209 - BMI DPS

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£750,000

DEADLINE

January 21, 2027 at 00:00

CATEGORY

Other

CPV CODE

73000000

REFERENCE

001723-2022

Project Timeline

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Contact Information

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View Original

Original Tender Description

Dynamic Purchasing System (DPS) for the Business Model Innovation team. The team has seen an increase in demand for projects over the last two years and is looking for external support for projects we do not have the capacity to cover. Although the ESC has existing procurement frameworks, they are not entirely fit for purpose for this kind of work because they are more expensive to contract than our commercial day rate, meaning outsourcing decisions do not stack up commercially; we lose control of the ESC process and experience for partners; and any insights or relationships developed can be lost to the 3rd party due to a lack of ESC involvement. While we know that projects will be coming over the next 2 years that we will need extra support, there are some limitations to consider: Innovator projects often have very short lead times due to the way they are funded and administered, and we need to be able to bring in additional support quickly (max lead time of a month); we don't officially know the full scope of each project as that will be agreed by an Incubation / Acceleration Manager; and we don't have a ready-made list of resources to call upon, so we need some way to recruit and validate a shortlist of suitable contractors that we could call upon in future (an RFI or some form of recruitment process). The ultimate aim is to get to a new preferred list of partners we can use that meet the requirements of the Business Model Innovation team. The Catapult is now seeking to set up a DPS framework to primarily support the BMI team and other ESC projects and teams in the future. Should you wish to apply to join the DPS or require more details regarding the BMI DPS, please send an email to: procurement@es.catapult.org.uk. In the subject line, please enter "BMI DPS Application" and you will be sent an application pack which has everything you need to review and decide if you meet the minimum criteria to be able to join 1 or more Lots. All communication should be marked in the subject line with "BMI DPS Application"; if emails etc. are not clearly marked, they may be ignored and/or deleted without being read. Please note this is not a "Tender" process, so there is no bid submission deadline to meet. This is an application process, and you may apply to join any of the Lots throughout the life of the DPS.
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MANDATORY EXCLUSION GROUNDS

  • The provided information does not specify any mandatory exclusion grounds. These will be detailed in the application pack.
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ELIGIBILITY REQUIREMENTS

  • Must meet the minimum criteria outlined in the application pack to be able to join one or more Lots.
  • Must be able to provide external support for Business Model Innovation (BMI) projects.
  • Must be able to provide support quickly, with a maximum lead time of one month for innovator projects.
  • Must be able to work on projects where the full scope is initially unknown and will be agreed by an Incubation / Acceleration Manager.
  • Must be able to offer services at a commercial day rate that is competitive with or lower than Energy Systems Catapult's (ESC) internal commercial day rate.
  • Must be able to integrate with ESC processes to maintain control and partner experience.
  • Must be able to ensure that insights and relationships developed during projects are retained by ESC and not lost to the 3rd party.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to provide research and development services and related consultancy services (as per CPV category).
  • Capability to support the Business Model Innovation team.
  • Capability to support other ESC projects and teams in the future.
  • Capability to respond to project needs with short lead times (maximum 1 month).
  • Capability to work on projects where the full scope is dynamic and agreed upon by an Incubation / Acceleration Manager.
  • Capability to ensure insights and relationships developed during projects are retained by ESC.
💰

FINANCIAL REQUIREMENTS

  • Must offer services at a commercial day rate that is competitive with or lower than ESC's internal commercial day rate.
  • The provided information does not specify any other financial requirements (e.g., turnover, insurance levels). These will be detailed in the application pack.
📋

SUBMISSION REQUIREMENTS

  • To apply or request more details, send an email to procurement@es.catapult.org.uk.
  • The email subject line MUST be "BMI DPS Application".
  • All subsequent communication regarding the DPS MUST have "BMI DPS Application" in the subject line; otherwise, emails may be ignored or deleted.
  • Applicants must review the application pack, which will be sent upon request, to decide if they meet the minimum criteria.
  • Applicants must apply to join one or more Lots as specified in the application pack.
  • The application process is ongoing; there is no fixed submission deadline for joining the DPS.

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PDF
Official PDF Version
PDF001723-2022_official.pdf
Summary:
Energy Systems Catapult is establishing a Dynamic Purchasing System (DPS) for its Business Model Innovation team to source external support for projects, and interested companies should email procurement@es.catapult.org.uk to receive an application pack and apply to join the DPS.

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67
Good

Tender Quality Score

This tender establishes a Dynamic Purchasing System (DPS) to procure external support for Business Model Innovation projects. While the rationale for a DPS is well-articulated, the initial tender notice lacks comprehensive documentation, requiring interested parties to request an application pack via email, which reduces transparency.

Score Breakdown

Legal Compliance100/100

The use of a DPS is generally compliant with procurement regulations for flexible, ongoing procurement. However, the initial notice defers critical legal information, such as mandatory exclusion grounds and detailed evaluation criteria, to an application pack, which is not immediately accessible.

•Mandatory exclusion grounds not immediately available
•Detailed evaluation criteria for joining the DPS not provided upfront
Clarity40/100

The tender clearly outlines the purpose, challenges, and benefits of establishing the DPS. However, the specific requirements for joining the DPS are high-level, with crucial details deferred to a separate application pack, impacting immediate clarity for potential bidders.

•Specific eligibility and financial requirements are not detailed in the initial notice
•Evaluation methodology for joining the DPS is not clear
Completeness75/100

The initial tender notice is significantly incomplete, lacking essential documents and detailed information. Key elements like full mandatory exclusion grounds, comprehensive eligibility and financial requirements, and evaluation criteria are deferred to an application pack that must be requested.

•No documents attached to the tender notice
•Mandatory exclusion grounds are not fully specified
Fairness80/100

The requirement to email for an application pack creates a slight barrier to entry and could lead to inconsistencies in information dissemination. While the requirements for competitive rates, integration, and IP retention are stringent, they appear to be driven by the contracting authority's operational needs rather than tailoring for a specific company.

•Requirement to email for application pack may create an unnecessary barrier to entry
Practicality20/100

The choice of a Dynamic Purchasing System is highly practical for addressing the stated needs of short lead times, dynamic project scopes, and the continuous need for a validated pool of external support. The requirements for quick response and integration are also practical for the client's operational model.

Data Consistency100/100

The information provided within the tender notice is internally consistent, with the description aligning with the extracted requirements. The automated checks regarding missing documents are consistent with the stated process of requesting an application pack.

Sustainability25/100

The tender notice does not include any explicit environmental, social, or ethical considerations. This represents a missed opportunity to integrate sustainability principles into the procurement process, especially given the nature of the contracting authority.

•Absence of green procurement criteria
•Absence of social criteria

Strengths

Clear articulation of the problem statement and the strategic rationale for using a DPS.
The DPS model is well-suited for the stated needs of short lead times and dynamic project scopes.
Emphasis on retaining control, partner experience, and intellectual property for the contracting authority.
Focus on achieving competitive commercial day rates.
Long submission deadline provides ample time for interested parties to engage.

Concerns

Lack of immediate access to comprehensive tender documentation, requiring an email request, which reduces transparency.
Absence of detailed mandatory exclusion grounds, eligibility criteria, financial requirements, and evaluation criteria in the initial notice.
Missing key information such as the expected duration of the DPS and specific location details.
No explicit mention or integration of sustainability or social responsibility criteria.
The 'Restricted procedure' classification might be confusing given the continuous entry nature of a DPS.

Recommendations

1. Make the full application pack directly downloadable from the tender portal to enhance transparency and ease of access.
2. Provide more detailed information on mandatory exclusion grounds, eligibility, financial, and evaluation criteria directly in the initial tender notice.
3. Include information on the expected duration of the DPS and any specific geographical requirements.

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Tender Quality Score
67/ 100 · Good
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