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Fresh Food DPS

Tender Overview

ORGANIZATION

NHS Supply Chain

LOCATION

Inner London - East, United Kingdom

VALUE

£200,000,000

DEADLINE

February 28, 2029 at 15:00

CATEGORY

Other

CPV CODE

15000000

REFERENCE

020877-2022

Project Timeline

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Contact Information

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Original Tender Description

NHS Supply Chain: Food seeks to establish a non-exclusive DPS Agreement for the supply of Fresh Food to NHS Supply Chain: Food’s customer base via the Direct Route covering products including but not limited to: fruit, vegetables, prepared potatoes, salads, milk, dairy products, eggs, bread, morning goods, fresh meat, fresh poultry, fresh fish and meat alternatives. The DPS will be in place for a minimum of 7 years with an approximate spend of £200m and will be the main procurement route for NHS Trusts Fresh Food requirements. The DPS is open for applications until 28th February 2029 as a minimum. The DPS is divided into 4 categories of products and Applicants may apply to be included on any or all of the product categories. The 4 categories under the DPS are as follows: Category 1 - Dairy & Bakery Category 2 – Fresh Meat, Poultry & Fish Category 3 – Fresh Fruit, Vegetables & Salads Category 4 - Meat Alternatives Applicants will only be accepted to categories they have applied for if they pass all mandatory criteria within the DPS award process.
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided text.
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ELIGIBILITY REQUIREMENTS

  • Must be able to supply fresh food products to NHS Supply Chain: Food’s customer base via the Direct Route.
  • Must apply to at least one of the four product categories: Category 1 - Dairy & Bakery; Category 2 – Fresh Meat, Poultry & Fish; Category 3 – Fresh Fruit, Vegetables & Salads; Category 4 - Meat Alternatives.
  • Must pass all mandatory criteria within the DPS award process to be accepted into the applied categories.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to supply a range of fresh food products, including but not limited to: fruit, vegetables, prepared potatoes, salads, milk, dairy products, eggs, bread, morning goods, fresh meat, fresh poultry, fresh fish, and meat alternatives.
  • Ability to supply products within the chosen categories (Dairy & Bakery; Fresh Meat, Poultry & Fish; Fresh Fruit, Vegetables & Salads; Meat Alternatives).
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FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., turnover, financial ratios) are detailed in the provided text.
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SUBMISSION REQUIREMENTS

  • Applications must be submitted via the Jaggaer platform.
  • Applications must be submitted by the deadline of 28th February 2029, 15:00:00 (as a minimum).
  • Applicants must specify the product categories they are applying for.

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PDF
Official PDF Version
PDF020877-2022_official.pdf
Summary:
This document is a contract notice for the NHS Supply Chain's Fresh Food Dynamic Purchasing System (DPS), detailing a £200m, 7-year agreement for various fresh food categories, open for applications until at least February 2029, with submission via Jaggaer.

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70
Good

Tender Quality Score

This tender establishes a Dynamic Purchasing System (DPS) for fresh food, offering flexibility and continuous application. However, the provided information lacks critical detail, making a comprehensive assessment of the actual tender documents impossible.

Score Breakdown

Legal Compliance100/100

The use of a Dynamic Purchasing System (DPS) is a legally compliant procurement procedure, designed to be flexible and open for continuous applications. However, the absence of detailed mandatory exclusion grounds and specific award criteria in the provided summary raises concerns about full compliance with transparency and equal treatment principles without the full documentation.

Clarity40/100

The overall purpose and structure of the DPS, including product categories, are clearly described. However, the specific mandatory criteria for acceptance, detailed technical specifications, and financial requirements are not clear from the provided text, leading to ambiguity for potential applicants.

Completeness83/100

This is the primary weakness. The tender information is severely incomplete due to the explicit absence of any attached documents. Critical details such as full mandatory exclusion grounds, specific eligibility criteria, detailed technical specifications, financial requirements, and crucially, the evaluation/award criteria for the DPS are entirely missing.

Fairness80/100

The DPS structure inherently promotes fairness by allowing continuous applications and potentially accommodating a wider range of suppliers over time. However, the lack of detailed, transparent criteria (eligibility, technical, financial, award) in the provided summary makes it impossible to assess if the actual award process is fair and non-discriminatory. There is no indication of requirements being tailored for a specific company, but the lack of detail prevents a full assessment.

Practicality40/100

The general requirements for supplying fresh food products seem practical. However, without detailed specifications, quality standards, delivery terms, and logistical requirements, it is impossible to fully assess the operational practicality and potential challenges for bidders.

Data Consistency100/100

Within the provided text, the information is consistent and free from contradictions.

Sustainability0/100

No sustainability, green procurement, social, or innovation criteria are mentioned or implied in the provided text. This represents a missed opportunity for a large-scale public procurement contract to drive positive environmental and social impact.

Strengths

Utilizes a Dynamic Purchasing System (DPS), promoting market access and flexibility for suppliers.
Clear categorization of products into four distinct categories, allowing for specialized applications.
Significant estimated value (£200m), indicating a substantial market opportunity for suppliers.
Long contract duration (84 months) and open application period for the DPS, offering stability and continuous entry.

Concerns

Absence of Tender Documents: The most critical concern is the complete lack of attached tender documents, making a thorough analysis of the actual requirements and process impossible.
Missing Detailed Criteria: Crucial details regarding mandatory exclusion grounds, specific eligibility, technical capabilities, financial requirements, and award criteria are not provided in the summary.
Lack of Sustainability/Social Criteria: No mention of environmental, social, or innovation considerations for a large food supply contract.
Limited Information on 'Direct Route': While mentioned, the specifics of the 'Direct Route' for supply are not elaborated, which could impact operational planning for bidders.

Recommendations

1. Ensure all comprehensive tender documents, including detailed specifications, terms and conditions, and evaluation criteria, are published and easily accessible.
2. Clearly define and publish all mandatory exclusion grounds, eligibility, technical, and financial requirements to ensure transparency and equal treatment for all applicants.
3. Integrate and clearly communicate sustainability, social, and innovation criteria into the tender to promote responsible procurement practices and achieve broader public policy objectives.

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Tender Quality Score
70/ 100 · Good
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