United Kingdom32 days leftOpen

Provision of HR & Payroll Software

Tender Overview

LOCATION

South West England, United Kingdom

VALUE

£900,000

DEADLINE

March 06, 2026 at 12:00

CATEGORY

Other

CPV CODE

48190000

REFERENCE

007560-2026

Project Timeline

Contact Information

View Original

Original Tender Description

This tender opportunity has been issued by The Harbour Schools Partnership (“the Trust”) and Suppliers are invited to tender for the provision of a HR & Payroll Software (“the Service”). Full details of all contract requirements are given in Document 2. Specification of Requirement. The Trust is seeking an integrated HR & Payroll software solution that will manage all aspects of payroll, provide a centralised, efficient and compliant HR system, pension (TPS/LGPS) returns, reporting and meet all end of year (EOY) requirements. The Supplier will provide a flexible service, with a full breadth of support, staffed with suitably experienced personnel and have adequate resource in place to fulfil service requirements.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No mandatory exclusion grounds are explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • Supplier must demonstrate sufficient financial capacity.
  • Supplier must hold specific insurance levels.
  • Supplier must possess relevant experience within the education sector.
  • Supplier must hold ISO27001/Cyber Essentials accreditation.
  • Supplier must hold CIPP (Chartered Institute of Payroll Professionals) accreditation.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide an integrated HR & Payroll software solution.
  • The software must manage all aspects of payroll.
  • The software must provide a centralised, efficient, and compliant HR system.
  • The software must handle pension (TPS/LGPS) returns.
  • The software must include comprehensive reporting capabilities.
  • The software must meet all end of year (EOY) requirements.
  • The service provided must be flexible.
  • The service must include a full breadth of support.
  • The service must be staffed with suitably experienced personnel.
  • The supplier must have adequate resources in place to fulfil all service requirements.
💰

FINANCIAL REQUIREMENTS

  • The proposed solution must align with an estimated contract value of 900,000 EUR.
📋

SUBMISSION REQUIREMENTS

  • Suppliers are invited to tender for the provision of the HR & Payroll Software service.

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DOC
OCDS Record
OCDS Data007560-2026_ocds_record.json
Summary:
This OCDS record provides the official, structured data publication of The Harbour Schools Partnership's tender for an integrated HR & Payroll software solution.
DOC
OCDS Release Package
OCDS Data007560-2026_ocds_release.json
Summary:
This document is the official OCDS data release for The Harbour Schools Partnership's tender seeking an integrated HR & Payroll software solution, detailing the procurement process and parties involved.
PDF
Official PDF Version
Qualification Requirements007560-2026_official.pdf
Summary:
This tender notice from The Harbour Schools Partnership invites bids for an integrated HR & Payroll software solution, detailing service requirements, estimated value, contract duration, and essential qualification criteria including financial capacity, specific insurance levels, relevant education sector experience, and accreditations like ISO27001/Cyber Essentials and CIPP.
HTM
Tender Notice
General Information007560-2026.html
Summary:
The Harbour Schools Partnership invites tenders for an integrated HR & Payroll software solution, covering payroll, HR, pensions, reporting, and EOY requirements, with an estimated value of £750,000 for a 4-year contract with potential extensions.

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53
Fair

Tender Quality Score

This tender clearly describes the required service but suffers from significant deficiencies in legal compliance, clarity, completeness, and fairness due to missing critical information such as mandatory exclusion grounds and, most notably, evaluation criteria. The highly specific CIPP accreditation requirement for the supplier and the lack of e-submission further detract from its quality.

Score Breakdown

Legal Compliance55/100

Legal compliance is significantly weak due to the absence of mandatory exclusion grounds, which are fundamental legal requirements, and the missing tender reveal date.

No mandatory exclusion grounds explicitly stated
Missing reveal date
Clarity50/100

The clarity of the tender is severely compromised by the complete absence of evaluation criteria, leaving bidders unaware of how their proposals will be judged.

No evaluation criteria specified
Completeness60/100

The tender is incomplete regarding several crucial pieces of information, including the liable person, procedure codes, mandatory exclusion grounds, and evaluation criteria.

Missing liable person
Missing procedure/type codes
Fairness40/100

Fairness is low due to the lack of evaluation criteria, the highly specific CIPP accreditation requirement for the supplier which may unduly restrict competition, and the absence of an e-submission option.

No evaluation criteria specified
CIPP (Chartered Institute of Payroll Professionals) accreditation required for supplier (potentially restrictive)
Practicality60/100

Practicality is limited by the lack of e-submission support, which is a significant drawback for bidders in 2026. While documents are available, a direct URL is not provided in the summary.

No e-submission
Data Consistency65/100

Data consistency is compromised by a discrepancy in the estimated value between the basic information (900,000 EUR) and Document 1 (£750,000), alongside minor missing fields.

Estimated value discrepancy (EUR vs GBP)
Missing liable person, type code, procedure code
Sustainability20/100

Sustainability aspects are entirely absent, with no mention of green procurement, social criteria, or innovation focus within the tender information.

Not green procurement
No social criteria

Strengths

Clear service description
Value disclosed
Contract duration and start date specified
Appropriate CPV code provided
Tender is divided into parts

Concerns

Missing mandatory exclusion grounds
No evaluation criteria specified
Highly specific CIPP accreditation requirement for the supplier
Discrepancy in estimated value (£ vs EUR)
No electronic submission option

Recommendations

1. Immediately publish evaluation criteria to ensure transparency and fairness.
2. Clarify and publish mandatory exclusion grounds as per legal requirements.
3. Review the CIPP accreditation requirement to ensure it is proportionate and does not unduly restrict competition.

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C
Tender Quality Score
53/ 100 · Fair

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