United Kingdom31 days leftOpen

PS-25-229 - Fire Suppression (Sprinkler) System Service, Maintenance & Repair MTC

Tender Overview

ORGANIZATION

East Ayrshire Council

LOCATION

Southern Scotland, United Kingdom

VALUE

Not disclosed

DEADLINE

March 06, 2026 at 12:00

CATEGORY

Other

CPV CODE

50413200

REFERENCE

008905-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of non-domestic sprinkler systems, fire hydrants, dry risers, gas suppression systems and cookerhood suppression systems. It is anticipated that the vast majority of work will be carried out during normal working hours.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided summaries.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements are detailed in the provided summaries.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to perform planned inspection, servicing, testing, and certification of non-domestic sprinkler systems.
  • Ability to perform planned inspection, servicing, testing, and certification of non-domestic fire hydrants.
  • Ability to perform planned inspection, servicing, testing, and certification of non-domestic dry risers.
  • Ability to perform planned inspection, servicing, testing, and certification of non-domestic gas suppression systems.
  • Ability to perform planned inspection, servicing, testing, and certification of non-domestic cookerhood suppression systems.
  • Ability to perform emergency/reactive repairs of non-domestic sprinkler systems.
  • Ability to perform emergency/reactive repairs of non-domestic fire hydrants.
  • Ability to perform emergency/reactive repairs of non-domestic dry risers.
  • Ability to perform emergency/reactive repairs of non-domestic gas suppression systems.
  • Ability to perform emergency/reactive repairs of non-domestic cookerhood suppression systems.
  • Capability to carry out the vast majority of work during normal working hours.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements are detailed in the provided summaries.
📋

SUBMISSION REQUIREMENTS

  • Access procurement documents available on Public Contracts Scotland.
  • Detail proposed community benefits within the quality submission.
  • Submit the bid by the deadline: 2026-03-06T12:00:00+00:00.

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DOC
OCDS Record
Data008905-2026_ocds_record.json
Summary:
Download failed - no summary available
DOC
OCDS Release Package
OCDS Data008905-2026_ocds_release.json
Summary:
This tender from East Ayrshire Council seeks contractors for planned and reactive maintenance and repair of various fire suppression systems, requiring bidders to detail their proposed community benefits within their quality submission.
PDF
Official PDF Version
Administrative Documents008905-2026_official.pdf
Summary:
This document is a contract notice from East Ayrshire Council seeking bids for planned and emergency inspection, servicing, testing, certification, and repair of non-domestic fire suppression systems, including sprinklers, hydrants, and gas suppression.
HTM
Tender Notice
Administrative Documents008905-2026.html
Summary:
East Ayrshire Council is seeking bids for the service, maintenance, and repair of various fire suppression systems, including sprinklers, hydrants, and gas suppression, with procurement documents available on Public Contracts Scotland.

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65
Good

Tender Quality Score

This tender presents a clear description of the required services and technical capabilities but suffers from significant omissions regarding evaluation criteria and financial transparency, impacting overall fairness and completeness.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes appropriately, and there are no reported disputes. However, the estimated value is classified, which can be a transparency concern, and the summaries lack specific details on mandatory exclusion grounds and eligibility requirements, though these might be in the full documents.

Estimated value is classified and not disclosed
No specific mandatory exclusion grounds detailed in summaries
Clarity65/100

The description of works and technical capability requirements are clear and unambiguous. However, the critical absence of specified evaluation criteria significantly reduces the overall clarity for bidders on how their proposals will be assessed.

No evaluation criteria specified
Completeness60/100

Basic information, deadlines, and contract duration are provided. However, the tender is incomplete due to the classified estimated value, the lack of specified evaluation criteria, and the absence of detailed financial requirements in the provided summaries.

Estimated value is not disclosed
No evaluation criteria specified
Fairness55/100

The tender supports e-procurement and the technical requirements appear generic, which are positive for fairness. Nevertheless, the classified estimated value and, most critically, the complete absence of evaluation criteria severely undermine transparency and equal opportunity for bidders.

Estimated value is classified and not disclosed
No evaluation criteria specified
Practicality65/100

Electronic submission is indicated via 'E-Procurement' and the contract duration is clearly specified. However, the lack of a known contract start date, specific document URL (though implied), and the classified value reduce the practicality for potential bidders.

Contract start date is not known
Financing information (estimated value) is not available
Data Consistency85/100

The tender generally shows good data consistency with key fields populated and no reported disputes or suspensions. Minor inconsistencies include unpopulated fields like 'Liable Person' and 'Type/Procedure Code', and the undisclosed estimated value.

Some key fields (e.g., Liable Person, Type/Procedure Code) are not populated
Estimated value is not disclosed
Sustainability50/100

The tender includes a positive social aspect by requiring bidders to detail proposed community benefits. However, there is no explicit focus on green procurement or innovation, limiting its overall sustainability score.

No explicit green procurement focus
No explicit innovation focus

Strengths

Clear description of required services and technical capabilities
Use of Open procedure and E-Procurement
Inclusion of community benefits requirement
Clear contract duration specified
CPV code properly assigned

Concerns

Estimated contract value is not disclosed and classified
No evaluation criteria are specified, severely impacting clarity and fairness
Lack of detailed mandatory exclusion, eligibility, and financial requirements in summaries
Missing contract start date
Contradiction between 'E-Procurement' characteristic and 'No e-submission' automated check

Recommendations

1. Disclose the estimated contract value to enhance transparency and attract a wider range of suitable bidders.
2. Clearly define and publish all evaluation criteria to ensure fairness and allow bidders to prepare competitive proposals.
3. Provide comprehensive details for mandatory exclusion grounds, eligibility, and financial requirements within the tender documentation.

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B
Tender Quality Score
65/ 100 · Good

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