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Removal and installation of current and new street light columns and associated groundworks and electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs.

Tender Overview

LOCATION

Gloucestershire, Wiltshire and Bristol/Bath area, United Kingdom

VALUE

£1,802,508

DEADLINE

May 31, 2026 at 23:00

CATEGORY

Other

CPV CODE

34928500

REFERENCE

008155-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

Swindon Borough Council (SBC), wishes to submit to tender the requirements for a single supplier for the provision of the removal and installation of current and new street light lamp columns and associated groundworks, electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs. It is to be noted that stock for these services is mainly provided by Swindon Borough Council. The only materials the Council does not provide is the jointing materials as these are part of the contractor costs for a service transfer, disconnection or new service connection. The contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months. This is to ensure that we attract sufficient interest from the market. The estimated contract value is indicative only with no guarantee of the amount of work to be called off under this contract. Estimated contract spend is between £901,254 across the initial 3-year term and up to £1,502,090 across the full 5-year term. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 20th February 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 3rd March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN804387. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided tender information.
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ELIGIBILITY REQUIREMENTS

  • Register as a Supplier with ProContract via www.supplyingthesouthwest.org.uk.
  • Register an Interest in the tender on the ProContract portal to obtain access to tender documents.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to provide removal and installation services for current and new street light lamp columns.
  • Ability to provide associated groundworks for street lighting projects.
  • Ability to provide electrical connections and disconnections for street lights.
  • Ability to provide yearly cleaning and electrical testing services for street lights.
  • Ability to provide night patrol services for street lights.
  • Ability to provide Ad-Hoc repair services for street lights.
  • Capability to supply all necessary jointing materials for service transfer, disconnection, or new service connection, as these are part of the contractor's costs.
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FINANCIAL REQUIREMENTS

  • Ability to cover the cost of jointing materials as part of contractor costs for service transfer, disconnection, or new service connection.
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SUBMISSION REQUIREMENTS

  • Submit tender responses via the ProContract tender portal (https://www.supplyingthesouthwest.org.uk/).
  • Submit tender responses no later than 3rd March 2026, 15:00 hrs UK Local time.
  • Complete all tender documents in full.
  • Complete all required attachments.
  • Return all documents in alignment with the instructions provided within the tender documents.
  • Submit tender clarification questions in writing via the Messaging function in the ProContract tender portal.
  • Submit tender clarification questions no later than 20th February 2026, 15:00 hrs UK Local time.
  • Reference Project Id: DN804387 when interacting with the tender on the portal.

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DOC
OCDS Record
OCDS Data008155-2026_ocds_record.json
Summary:
This OCDS record provides structured data about Swindon Borough Council's tender for street light maintenance, including contact details and the tender's planning status.
DOC
OCDS Release Package
OCDS Data008155-2026_ocds_release.json
Summary:
Swindon Borough Council seeks a single supplier for a 3-5 year contract to provide street light column removal, installation, maintenance, testing, and repairs, with an estimated value of up to £1.5 million, requiring registration and submission via the ProContract portal.
PDF
Official PDF Version
Administrative Documents008155-2026_official.pdf
Summary:
Swindon Borough Council is seeking a single supplier for street light column removal, installation, maintenance, and repairs, with an estimated contract value up to £1.5 million over five years, requiring registration and submission via the ProContract portal by March 3, 2026.
HTM
Tender Notice
Administrative Documents008155-2026.html
Summary:
Swindon Borough Council is seeking a single supplier for street light column removal, installation, maintenance, and associated electrical and groundworks services, with an estimated contract value up to £1.5 million over a potential 5-year term, requiring registration on ProContract to participate.

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71
Good

Tender Quality Score

This tender provides clear service descriptions and utilizes an e-procurement portal, but critically lacks explicit evaluation criteria and mandatory exclusion grounds, significantly impacting fairness and transparency.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes correctly, and there are no reported disputes. However, the absence of an explicit reveal date and specified mandatory exclusion grounds in the provided information are notable compliance gaps.

•Missing tender reveal date
•No specific mandatory exclusion grounds explicitly stated
Clarity80/100

The description of the required services and technical capabilities is clear and unambiguous. However, the critical absence of specified evaluation criteria significantly hinders the overall clarity of the procurement process for potential bidders.

•Missing evaluation criteria
Completeness70/100

Basic information, financial details, duration, and key deadlines are provided. While service requirements are outlined, the explicit lack of evaluation criteria is a significant omission, making the tender incomplete in a crucial aspect.

•Missing evaluation criteria
Fairness55/100

The tender supports e-procurement and discloses the estimated value, which are positive for fairness. However, the critical absence of explicit evaluation criteria severely compromises the objectivity and transparency of the process, making it difficult for bidders to compete fairly.

•Missing evaluation criteria
Practicality90/100

The tender demonstrates good practicality by supporting electronic submission via a specified portal, providing a clear document URL, and detailing the contract start date, duration, and financing information.

Data Consistency80/100

Dates are logical and consistent, and no disputes are reported. However, minor inconsistencies exist with missing codes for 'Type' and 'Procedure', an empty 'Liable Person' field, and a slight discrepancy between the EUR estimated value and the GBP range.

•Missing codes for 'Type' and 'Procedure'
•Empty 'Liable Person' field
Sustainability20/100

The tender does not include any explicit mention of green procurement, social aspects, or innovation focus, indicating a lack of integration of sustainability considerations into the procurement process.

•No green procurement criteria
•No social criteria

Strengths

Clear and detailed description of services required
Utilizes a dedicated e-procurement portal for submission and clarifications
Value, duration, and key timelines are clearly specified
CPV code and NUTS code are appropriately assigned
No disputes or suspensions reported

Concerns

Critical absence of explicit evaluation criteria
Lack of specified mandatory exclusion grounds
Missing reveal date for the tender
No integration of sustainability, social, or innovation aspects
Minor data inconsistencies (e.g., missing codes, slight value discrepancy)

Recommendations

1. Publish comprehensive evaluation criteria to ensure transparency and fairness.
2. Clearly state all mandatory exclusion and selection grounds.
3. Integrate sustainability, social, and innovation considerations into the tender requirements.

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B
Tender Quality Score
71/ 100 · Good
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