Tenders

Preliminary Market Engagement for Provision of Project Portfolio Management (PPM) Solution

Closed
Deadline
0 days left
March 04, 2026
Contract Details
Category
Other
Reference
012215-2026
Value
£670,000
Location
West Wales and The Valleys, United Kingdom
Published
February 24, 2026
CPV Code
Project Timeline

Tender Published

February 11, 2026

Deadline for Questions

February 25, 2026

Submission Deadline

March 04, 2026

Contract Start Date

September 03, 2026

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Budget
£670,000
Duration
36 months
Location
West Wales and The Valleys
Type
Other
82
Quality Score/100
Excellent

Original Tender Description

USW is seeking supplier engagement to help feed into the specification prior to a tender process. The contract will comprise of the procurement of a commercially off-the-shelf (COTS) SaaS platform, including professional services for implementation, data migration from legacy systems, training ('Train the Trainer'), and ongoing technical support. The University is seeking a partner to support a strategic capability uplift, moving from disparate spreadsheets and manual reporting to a Single Integrated Solution for resource management and strategic forecasting. The University’s strategic priority for this procurement is to select a solution that balances enterprise-grade governance (Risks, Cost, Dependencies) with consumer-grade usability. We require a system that automates administrative burdens—specifically the ingestion of non-project time (e.g. sickness, BAU)—to ensure voluntary user adoption and accurate forward-looking intelligence. Please find a link to the portal below for access to the preliminary market engagement questionnaire. https://etenderwales.ukp.app.jaggaer.com/go/21717763019C4C10C96F

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Requirements & Qualifications

18 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (6)
Technical (7)
Financial (1)
SUBMISSION REQUIREMENTS3
--Access and complete the preliminary market engagement questionnaire via the portal: https://etenderwales.ukp.app.jaggaer.com/go/21717763019C4C10C96F.
--Submit responses by the deadline: 2026-03-04T00:00:00.
--Engage with the University of South Wales to provide input for the future tender specification.
MANDATORY EXCLUSION GROUNDS1
--No mandatory exclusion grounds are specified for this preliminary market engagement.
ELIGIBILITY REQUIREMENTS6
--Supplier must be capable of providing a Commercially Off-The-Shelf (COTS) SaaS Project Portfolio Management solution.
--Supplier must be capable of providing professional services for implementation.
--Supplier must be capable of providing data migration services from legacy systems.
TECHNICAL CAPABILITY REQUIREMENTS7
--Solution must be a commercially off-the-shelf (COTS) SaaS platform.
--Solution must support resource management and strategic forecasting.
--Solution must provide a single integrated solution, replacing disparate spreadsheets and manual reporting.
FINANCIAL REQUIREMENTS1
--No financial requirements are specified for this preliminary market engagement.

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Documents

4 documents available with AI summaries

Planning NoticeHTM
012215-2026.html

Lancashire County Council is conducting a preliminary market engagement to identify Independent and Non-Maintained Special School (INMSS) providers for children and young people with EHCPs, inviting interested parties to review information and submit details by February 16, 2026.

OCDS RecordDOC
012215-2026_ocds_record.json

Download failed - no summary available

OCDS Release PackageDOC
012215-2026_ocds_release.json

The University of South Wales is conducting preliminary market engagement to gather supplier input for a future tender seeking a COTS SaaS project management and resource forecasting platform, including implementation, data migration, training, and support.

Official PDF VersionPDF
012215-2026_official.pdf

The University of South Wales is conducting preliminary market engagement to gather supplier input for a COTS SaaS Project Portfolio Management solution, including implementation, data migration, training, and support, before launching a formal tender.

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82
Excellent

Tender Quality Score

This is a well-structured Preliminary Market Engagement (PME) notice, clearly outlining the University's needs for a Project Portfolio Management (PPM) solution to gather market input for a future tender. While strong in clarity and practicality, minor data classification and sustainability aspects could be improved.

Score Breakdown

Legal Compliance75/100

For a Preliminary Market Engagement, the notice generally adheres to good practice for market consultation. However, the 'Type: None' and 'Procedure: None' fields indicate a lack of formal classification within the system, which is a minor compliance oversight. The missing reveal date also impacts full transparency.

Missing formal classification for 'Type' and 'Procedure'
Missing reveal date
Clarity90/100

The description is exceptionally clear, detailing the purpose of the PME, the type of solution sought (COTS SaaS PPM), and the strategic objectives. The AI-extracted requirements are precise and easily understandable, which is excellent for guiding potential suppliers.

Completeness85/100

Most essential information, including title, reference, organization, estimated value, duration, and key requirements, is provided. Minor gaps include the empty 'Liable Person' field and the failure of one document to download, which slightly detracts from overall completeness.

Empty 'Liable Person' field
One document download failed
Fairness90/100

The PME demonstrates high fairness. The estimated value is disclosed, access to the questionnaire is provided via an e-procurement portal, and the requirements for the PPM solution appear generic and not tailored to a specific company, promoting broad market participation.

Practicality95/100

The notice is highly practical. Electronic submission is supported through a clear portal link, and key contract dates (start, duration) are specified. This facilitates easy engagement for interested suppliers.

Data Consistency70/100

While most dates and core information are consistent, the unpopulated 'Type' and 'Procedure' fields, along with the missing 'Liable Person' and 'reveal date', represent inconsistencies or gaps in the structured data. The description, however, clarifies the nature of the engagement.

Missing formal classification for 'Type' and 'Procedure'
Empty 'Liable Person' field
Sustainability50/100

The notice does not explicitly incorporate green procurement, social aspects, or innovation focus. While this is common for IT procurements, it represents a missed opportunity to align with broader sustainability goals.

No explicit green procurement criteria
No explicit social aspects mentioned

Strengths

Clear description of the Preliminary Market Engagement's purpose and scope.
Specific and understandable requirements for the Project Portfolio Management (PPM) solution.
Electronic submission supported via a dedicated e-procurement portal.
Estimated value and contract duration/start date are clearly specified.
Requirements appear generic and not tailored to a specific company.

Concerns

Missing formal classification for 'Type' and 'Procedure' in the basic information.
The 'Liable Person' field is empty, lacking a direct contact point.
No explicit mention of sustainability, social, or innovation criteria.
One of the attached documents failed to download.
Missing reveal date for the notice.

Recommendations

1. Ensure all formal classification fields ('Type', 'Procedure') are accurately populated in future notices, even for Preliminary Market Engagements, to enhance data integrity.
2. Include a 'Liable Person' or a designated contact for better accountability and supplier inquiries.
3. Consider incorporating sustainability, social, or innovation aspects into future procurement strategies, even at the market engagement stage, to promote broader public value.

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