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Udbud

Catering-tjenester til interne arrangementer

Åben
Frist
4 dage tilbage
April 08, 2026
Kontrakt detaljer
Kategori
Open Procedure
Reference
7129876
Værdi
€5,000
Lokation
Vilnius County, Litauen
Udgivet
Marts 27, 2026
CPV-kode
Projekttidslinje

Udbud offentliggjort

Marts 27, 2026

Frist for spørgsmål

April 01, 2026

Frist for tilbud

April 08, 2026

Åbning af udbud

April 08, 2026

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Budget
€5,000
Varighed
3 måneder
Lokation
Vilnius County
Type
Open Procedure
75
Kvalitetsscore/100
God
Markedsbenchmark
Gns. Vindende Pris
€867,926
Gns. Tilbud
1.9
Konkurrence
Lav
SMV Vindere
74%
210 udbud analyseret

Original udbudsbeskrivelse

Catering-tjenester til interne arrangementer
Grønt IndkøbEU-finansieret

Kør risikoanalyse

Identificer potentielle risici, uoverensstemmelser og advarselstegn på tværs af alle udbudsdokumenter. Få en detaljeret risikorapport med alvorlighedsgrader og anbefalinger til afhjælpning.

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Vinderstrategi

AI-drevet analyse af dette udbuds krav, muligheder og udfordringer. Få strategiske indsigter for at maksimere din vinderchance.

65%
Estimeret vinderchanceModerat match

This tender for internal event catering services presents a moderate competition opportunity. A winning bid will focus on demonstrating exceptional value for money, robust operational capability, and a commitment to green procurement principles, despite the absence of explicit social value requirements. The low estimated value and short duration suggest a focus on efficiency and reliability.

Nøglebudskaber til at vinde

Reliable and High-Quality Catering for the Innovation Agency's Internal Event.

Sustainable and Cost-Effective Food Service Solutions.

Seamless Execution and Participant Satisfaction.

Nøglemuligheder
Low Estimated Value and Short Duration: This suggests a focus on efficiency and potentially less intense competition from large, high-overhead providers. A nimble, cost-effective provider can excel.
Green Procurement Requirement: This is a clear differentiator for bidders who can demonstrate genuine sustainability practices in their operations, sourcing, and waste management.
Absence of Explicit Social Value Requirements: This simplifies the bid, allowing focus on core service delivery and green aspects, rather than complex social impact metrics.
Unspecified Evaluation Criteria: This creates an opportunity to define value. Bidders can proactively highlight their strengths and propose a compelling value proposition that implicitly addresses likely evaluation factors like price, quality, and sustainability.
Nøgleudfordringer
Unspecified Evaluation Criteria: Without clear weighting, it's difficult to optimize the bid. Bidders must make informed assumptions about what the Contracting Authority values most.

Assume a balanced approach prioritizing price, quality, and green procurement. Proactively articulate the value proposition across these areas. Focus on demonstrating superior value for money and a strong commitment to the 'green' aspect.

Limited Information in AI Summaries: Crucial details might be hidden within the full tender documents. Incomplete understanding of requirements can lead to a non-compliant or uncompetitive bid.

Thoroughly review all provided tender documents (Sutarties projektas, specialiosios_salygos, bendrosios_salygos, EBVPD) to extract all explicit and implicit requirements. Pay close attention to the draft contract for service level expectations.

Low Estimated Value: May deter larger, more established caterers, but could also attract smaller, less experienced ones, leading to variable quality.

Demonstrate the capacity and professionalism of a larger operator while maintaining competitive pricing. Highlight operational efficiencies and economies of scale that can be leveraged even for a smaller event.

Ideel tilbudsgiverprofil
An experienced catering provider with a proven track record of delivering high-quality food and beverage services for corporate or institutional events. They should possess strong logistical capabilities, a commitment to sustainability, and the ability to offer competitive pricing while maintaining service excellence. Experience with public sector procurement is a plus.
Nøglekrav
Provision of catering services for an internal event for 200 participants.
Adherence to Green Procurement principles.
Compliance with the Draft Contract (DOCUMENT 1).
Compliance with General Conditions (DOCUMENT 3) and Special Conditions (DOCUMENT 2).
Submission of the European Single Procurement Document (ESPD) (DOCUMENT 4).
Nøgledifferentiatorer
Demonstrable and innovative green procurement practices beyond basic compliance (e.g., local sourcing, zero-waste initiatives, sustainable packaging).
Exceptional value for money, clearly articulated through a detailed cost breakdown and justification of proposed services.
A highly responsive and flexible service model tailored to the specific needs of an internal event for an innovation-focused agency.
A strong understanding of the Innovation Agency's mission and how catering can contribute to a positive and productive event experience.
Muligheder for social værdi
While not explicitly required, consider incorporating a commitment to sourcing a portion of ingredients from local, sustainable suppliers within Lithuania (LT011 NUTS code), thereby supporting the local economy and reducing food miles. This can be framed as a contribution to sustainable regional development, aligning with broader public sector goals.
Fokusområder for tilbud
Price

Offer a highly competitive price that reflects efficiency and value. Provide a clear, itemized breakdown to demonstrate transparency and cost-effectiveness. Benchmark against similar event catering costs.

Quality of Service

Detail the proposed menu options, emphasizing freshness, quality of ingredients, and presentation. Outline the service staff's professionalism and experience. Highlight flexibility in menu customization.

Green Procurement

Clearly articulate specific measures for waste reduction (e.g., composting, recycling), sustainable sourcing (e.g., local, seasonal, organic where feasible), energy-efficient practices, and eco-friendly packaging. Provide evidence of past green initiatives.

Anbefalinger6
Thoroughly Review All Tender Documents
KritiskHøj indsats

Extract all explicit and implicit requirements from 'Sutarties projektas', 'Atviro konurso specialiosios_salygos', 'Atviro konkurso bendrosios sąlygos', and '5 Priedas EBVPD'. Pay close attention to the draft contract for service standards, deliverables, and reporting.

Ensures bid compliance and avoids disqualification.
Develop a Value-Driven Proposition
KritiskMedium indsats

Since evaluation criteria are not specified, assume a balanced approach. Clearly articulate how your bid offers superior value for money, combining competitive pricing with high-quality service and strong green procurement credentials. Quantify benefits where possible.

Maximizes scoring potential by addressing likely evaluation priorities.
Emphasize Green Procurement Expertise
HøjMedium indsats

Go beyond basic compliance. Detail specific, measurable actions for sustainable sourcing, waste management, and eco-friendly operations. Showcase any certifications or awards related to sustainability.

Sets the bid apart from competitors and directly addresses a stated requirement.
Propose a Flexible and High-Quality Menu
HøjMedium indsats

Offer a range of menu options that cater to diverse dietary needs and preferences, emphasizing fresh, seasonal ingredients. Highlight the ability to customize the menu to the specific needs of the Innovation Agency's event.

Demonstrates service excellence and participant focus.
Address Potential Pricing Pressures
MediumMedium indsats

Given the low estimated value, clearly demonstrate operational efficiencies and cost-control measures that allow for competitive pricing without compromising quality or sustainability.

Mitigates the risk of being perceived as too expensive or too cheap (and thus low quality).
Incorporate Local Sourcing Commitment
LavLav indsats

Commit to sourcing a percentage of ingredients from local suppliers within the LT011 region. This aligns with sustainability and supports the local economy, adding value even without explicit social value requirements.

Enhances the bid's appeal by demonstrating broader responsible business practices.
Konkurrencemæssig positionering
Position as the most reliable, cost-effective, and sustainably-minded catering partner for the Innovation Agency's internal event. Highlight operational efficiency and a commitment to exceeding expectations within the defined budget and timeframe.

Konkurrenter

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Krav og kvalifikationer

5 krav på tværs af 5 kategorier

Indsendelse (1)
Obligatorisk (1)
Overholdelse (1)
Teknisk (1)
Finansiel (1)
SUBMISSION REQUIREMENTS1
--[No specific requirements listed]
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements listed]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements listed]
TECHNICAL CAPABILITY REQUIREMENTS1
--[No specific requirements listed]
FINANCIAL REQUIREMENTS1
--[No specific requirements listed]

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Dokumenter

7 dokumenter tilgængelige med AI-resuméer

2_Priedas_Technine_specifikacija.docxDOC
2_Priedas_Technine_specifikacija.docx -- 54.6 KB

No content extracted

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7 priedas. Sutarties projektas.docxDOC
7 priedas. Sutarties projektas.docx -- 139.2 KB

No content extracted

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Atviro konkurso bendrosios sąlygos.docxDOC
Atviro konkurso bendrosios sąlygos.docx -- 114.7 KB

No content extracted

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Atviro konurso specialiosios_salygos.docxDOC
Atviro konurso specialiosios_salygos.docx -- 116.1 KB

No content extracted

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NoticePDF
Notice_7129876.pdf

This document contains a tender notice for catering services for an internal event in Vilnius, Lithuania, with an estimated value of 5,000 Euros and a submission deadline of April 8, 2026.

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Tender Structure XML - Cycle 1XML
c4t_7129876_1.xml

This document contains the complete tender structure for an open procedure with the lowest price evaluation, requiring the submission of a file.

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5 Priedas EBVPD.zipZIP
5 Priedas EBVPD.zip -- 85.3 KB

This document contains the technical specification and draft contract for catering services for an internal event organized by the Innovation Agency for 200 participants.

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75
God

Udbudskvalitetsscore

This tender for catering services is generally well-structured with clear basic information and EU funding noted. However, it lacks specific evaluation criteria and detailed technical/eligibility requirements, impacting clarity and completeness.

Scoreopdeling

Overholdelse af lovgivning75/100

The tender adheres to general EU procurement procedures (Code: 2014/24/ES) and uses a proper CPV code. The estimated value is disclosed, and the organization is a public entity. No disputes are indicated. The deadline, while active, could be considered short given the complexity of preparing a bid for catering services.

Potential for short submission deadline.
Klarhed80/100

The title and description are clear. However, the absence of specified evaluation criteria and detailed technical capability, eligibility, and financial requirements makes it difficult for bidders to fully understand what is expected beyond the basic service description. The AI-extracted requirements section is notably empty.

Missing evaluation criteria.
Lack of specific eligibility, technical capability, and financial requirements.
Fuldstændighed70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. However, the lack of detailed requirements in the AI-extracted section and the absence of explicit evaluation criteria mean that crucial information for a comprehensive bid is missing from the readily available summary. The tender documents are listed, but their content is not fully detailed in the summary.

Missing detailed requirements (eligibility, technical, financial).
Missing evaluation criteria.
Retfærdighed85/100

The tender is open, uses e-procurement, and the estimated value is disclosed. There are no indications of requirements tailored to specific companies. The procedure is open, suggesting a competitive process. However, the lack of detailed criteria could indirectly disadvantage bidders who are unsure of the precise expectations.

Praktisk anvendelighed65/100

The tender utilizes e-procurement, which is a positive aspect. However, the absence of a direct URL for document submission and the lack of explicit financing information (beyond the estimated value) slightly reduce practicality. The contract duration is specified.

No direct URL for document submission provided in the summary.
Limited financing information.
Datakonsistens90/100

Key fields such as title, reference, organization, value, and dates are populated. The status is 'active', and there are no indications of suspension or disputes. The dates provided (submission deadline, opening date) are logical in sequence. The CPV code and NUTS code are present.

Bæredygtighed50/100

The tender is marked as EU Funded, which often implies adherence to certain standards. However, there are no explicit mentions of green procurement, social aspects, or innovation within the provided information, suggesting a moderate focus on these areas.

No explicit green procurement criteria.
No explicit social criteria.

Styrker

Clear basic information and title.
EU Funded status indicated.
E-Procurement utilized.
Proper CPV code and NUTS code provided.

Bekymringer

Missing evaluation criteria.
Lack of detailed eligibility, technical, and financial requirements.
Potentially short submission deadline.

Anbefalinger

1. Specify clear evaluation criteria to enhance clarity and fairness.
2. Provide detailed eligibility, technical capability, and financial requirements to guide bidders.
3. Consider extending the submission deadline if feasible to allow for more thorough bid preparation.

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