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Udbud

Provision of Bill Validation and Energy Auditing Services

Lukket

Fristen for indsendelse er overskredet

Fristen for indsendelse af dette udbud er overskredet, og der modtages ikke længere ansøgninger. Oplysningerne nedenfor er gemt til referenceformål.

Gennemse aktive udbud
Frist
Udløbet
Februar 23, 2026
Kontrakt detaljer
Kategori
Andet
Reference
008918-2026
Værdi
£18,456
Lokation
Inner London - East, Storbritannien
Udgivet
Marts 28, 2026
CPV-kode
Projekttidslinje

Udbud offentliggjort

Februar 02, 2026

Frist for spørgsmål

Februar 16, 2026

Frist for tilbud

Februar 23, 2026

Kontraktens startdato

December 01, 2026

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Budget
£18,456
Varighed
25 måneder
Lokation
Inner London - East
Type
Andet
50
Kvalitetsscore/100
Rimelig

Original udbudsbeskrivelse

The London Fire Brigade (LFB) requires a new contract for the provision of Bill Validation and Energy Services, including the auditing and certification of energy usage across the London Fire Commissioner’s (LFC) estate. These services are critical to ensure the accuracy of utility billing, identify and recover overpayments, support carbon reporting, and contribute to broader energy management and efficiency objectives. The overall objective of the LFC is to contract with a Supplier who shall manage and deliver the following services : - • Core Energy Bureau Services - in particular: • Database management - Maintain a computer database with site, account and consumption information supplied by the LFC. • Invoice checking, validation and cost recovery • Utility invoice reporting. • Contract Management • Ensure delivery of a quality service to meet the performance requirements of the contract; • Provide the services to the LFC’s estate to support operational functionality; and • Minimise disruption, inconvenience, and/or any business risk to the normal activities of the LFC. • Receive and process half hourly/AMR fiscal data from the Data Collectors on a daily basis. • Receive electricity, gas, and water bills for each account on an ongoing basis direct from the Suppliers. • Load full details from the bills into Supplier systems. • Validate the bills. • Where bill queries are found, challenge Suppliers and negotiate a settlement on your behalf. • Deliver a regular Accounts Payable report to your Finance department of which bills have been processed as a record of bills to pay. • Record a list of open queries along with potential cost recoveries. • Record a list of closed queries and recovered costs. • Identify and request any missing bills from the utility Suppliers. • Provide agreed management reports at pre-determined intervals. e.g., year on year cost/consumption reports, league tables, data quality reports. • Appoint a Bureau Service Delivery Manager to manage all day-to-day activities and be a main point of contact.

Risikoanalyse

Risikoanalyse er endnu ikke tilgængelig for dette lands udbud. Understøttede lande i øjeblikket: Estland, Polen, Litauen og Letland.

Vinderstrategi

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Konkurrenter

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Krav og kvalifikationer

22 krav på tværs af 5 kategorier

Indsendelse (1)
Obligatorisk (1)
Overholdelse (1)
Teknisk (18)
Finansiel (1)
SUBMISSION REQUIREMENTS1
--Submission must be made by the deadline: 2026-02-23T00:00:00.
MANDATORY EXCLUSION GROUNDS1
--No explicit mandatory exclusion grounds are provided in the given information.
ELIGIBILITY REQUIREMENTS1
--No explicit eligibility requirements are provided in the given information, beyond being a 'Supplier' capable of delivering the specified services.
TECHNICAL CAPABILITY REQUIREMENTS18
--Ability to provide Core Energy Bureau Services.
--Capability to maintain a computer database with site, account, and consumption information supplied by the LFC.
--Expertise in invoice checking, validation, and cost recovery for utilities.
FINANCIAL REQUIREMENTS1
--No explicit financial requirements (e.g., turnover, financial stability) are provided in the given information.

Forhåndsvisning af Krav

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Dokumenter

4 dokumenter tilgængelige med AI-resuméer

Planning NoticeHTM
008918-2026.html

The London Fire Commissioner is seeking a supplier for comprehensive bill validation and energy auditing services, including database management, invoice checking, cost recovery, and reporting, to ensure accurate utility billing and support energy management across its estate.

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OCDS RecordDOC
008918-2026_ocds_record.json

Download failed - no summary available

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OCDS Release PackageDOC
008918-2026_ocds_release.json

The London Fire Commissioner seeks a supplier for energy bill validation and energy management services, including database management, invoice checking, cost recovery, and reporting for the LFC's estate.

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Official PDF VersionPDF
008918-2026_official.pdf

This notice outlines the London Fire Commissioner's requirement for a supplier to provide comprehensive bill validation and energy auditing services, including database management, invoice processing, cost recovery, and detailed reporting, to ensure accurate utility billing and support energy management objectives.

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Forhåndsvisning af Dokumenter

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50
Rimelig

Udbudskvalitetsscore

This tender, currently in 'planning' status, provides a clear service description but suffers from significant omissions in critical areas such as legal compliance, completeness of documentation, and fairness of the process.

Scoreopdeling

Overholdelse af lovgivning40/100

The tender lacks fundamental legal requirements, including a defined procedure type, mandatory exclusion grounds, eligibility requirements, and financial requirements. The absence of specified evaluation criteria is also a major legal compliance issue for a public tender.

Procedure type not defined
No mandatory exclusion grounds specified
Klarhed60/100

While the service description and technical requirements are exceptionally clear and detailed, the overall clarity for potential bidders is severely hampered by the complete absence of evaluation criteria and explicit eligibility/financial requirements.

No evaluation criteria specified
Absence of explicit eligibility and financial requirements reduces overall clarity for bidders
Fuldstændighed50/100

The tender is incomplete as it lacks full tender documents (only notice-level documents are provided), evaluation criteria, and explicit mandatory exclusion, eligibility, and financial requirements. Several basic administrative fields are also missing.

Full tender documents (ITT, specifications, contract terms) are not provided
No evaluation criteria defined
Retfærdighed45/100

Fairness is significantly compromised by the lack of specified evaluation criteria, which are essential for transparent and objective assessment. The absence of full tender documents and the lack of e-submission also create barriers to equal access and fair competition.

No evaluation criteria specified, impacting transparency and objectivity
Lack of full tender document access
Praktisk anvendelighed60/100

The tender's practicality is reduced by the absence of electronic submission support, which is a standard expectation for modern procurement. The lack of full tender documents also makes it impractical for bidders to prepare comprehensive proposals.

No electronic submission supported
Full tender documents are not readily available
Datakonsistens70/100

Key administrative fields such as 'Liable Person', 'Type', and 'Procedure' are missing. The description section is duplicated, indicating minor data redundancy. However, dates are logical and there are no reported disputes.

Missing key administrative fields ('Liable Person', 'Type', 'Procedure')
Description content is duplicated
Bæredygtighed20/100

The tender does not explicitly incorporate any green procurement, social aspects, or innovation focus. While the service itself relates to energy management, there are no specific sustainability requirements for the supplier or the contract execution.

No explicit green procurement criteria
No social aspects included

Styrker

Clear and detailed service description and technical requirements
Estimated value, contract duration, and start date are specified
CPV and NUTS codes are appropriately assigned
No reported disputes or suspensions
Value is disclosed and not classified

Bekymringer

Absence of fundamental legal requirements (procedure type, exclusion/eligibility/financial grounds)
Lack of specified evaluation criteria, severely impacting clarity and fairness
Full tender documentation is not provided, only notice-level summaries
No support for electronic submission
Missing key administrative fields and no explicit sustainability criteria

Anbefalinger

1. Publish comprehensive tender documents including the Invitation to Tender (ITT), full specifications, contract terms, and detailed evaluation methodology.
2. Clearly define the procurement procedure type, mandatory exclusion grounds, eligibility, financial requirements, and transparent evaluation criteria.
3. Implement an electronic submission platform to enhance accessibility, fairness, and efficiency for all potential bidders.

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Strategiske anbefalinger

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