Purchase of Veeam Backup for Microsoft Office 365 software licenses

This tender requires the procurement of Veeam Backup for Microsoft Office 365 licenses for Tartu University. The primary evaluation factor is price, making cost-competitiveness crucial. Bidders must demonstrate full compliance with technical specifications and contractual terms, while leveraging the 'equivalent product' clause for potential differentiation.

Unbeatable Price for Essential Microsoft 365 Data Protection

Seamless License Delivery within 7 Days for Uninterrupted Education Services

Proven Expertise in Educational Software Procurement

Submit the absolute lowest viable price. Conduct detailed costings to identify all possible savings. Negotiate aggressively with suppliers for the best possible acquisition cost. Consider a minimal profit margin to secure the win.

Ensure the offered Veeam licenses (or equivalent) precisely match all technical specifications, including the 1-year subscription, education sector focus, and OS support (Windows, MacOS, Linux). If offering an equivalent, clearly articulate why it meets or exceeds the requirements.

Have a confirmed, expedited process in place with your supplier to guarantee license code delivery within 7 days of contract signing. This should be a key selling point in the bid narrative.

Meticulously complete the ESPD and all required documentation. Ensure absolute adherence to all tender conditions and the draft contract. Any deviation could lead to disqualification.

Given that price is the primary driver for evaluation, conduct a thorough cost analysis to identify the lowest possible price that is still profitable. Leverage any volume discounts or educational pricing available from Veeam or authorized distributors. Consider a lower profit margin to secure the win.

Establish a pre-agreed, expedited process with your Veeam supplier or distributor to ensure license codes can be delivered within 7 days of contract signing. This is a critical, non-negotiable deadline. Have this confirmation documented and ready to present.

While Veeam is specified, the tender allows for equivalent products. Research alternative backup solutions for Microsoft 365 that are cost-effective, meet all technical requirements (OS support, education sector suitability), and can be procured and delivered within the timeframe. If an equivalent is offered, clearly articulate its advantages and compliance.

Ensure the European Single Procurement Document (ESPD) is completed accurately and comprehensively. Pay close attention to all mandatory exclusion grounds and eligibility requirements. Have all supporting documents (e.g., power of attorney forms) prepared and correctly formatted according to Annexes 2 and 3.

If your company has a strong track record of supplying IT solutions to educational institutions, emphasize this experience. Showcase an understanding of the unique needs and challenges of the education sector regarding data protection and compliance.

Before submitting the bid, confirm with your Veeam supplier or distributor that the required 5100 licenses are readily available for immediate purchase and delivery upon contract award. This mitigates the risk of not being able to fulfill the order within the tight deadline.

This tender is generally well-structured and compliant, providing comprehensive documentation for bidders. Key strengths include clear technical requirements with an explicit allowance for equivalent products, transparent evaluation criteria, and full support for e-procurement.

The tender generally complies with legal requirements, offering reasonable deadlines and a clearly defined procedure type. The CPV code is appropriate, and no disputes are noted. However, the inconsistency in the evaluation criteria description between the main data and the detailed document is a minor legal compliance concern.

The tender description and requirements are mostly clear and understandable. Technical specifications are detailed, and evaluation criteria are explicitly stated. The inconsistency regarding evaluation criteria in the basic information slightly detracts from overall clarity.

The tender is highly complete, containing all necessary basic information, deadlines, value, and duration. All essential documents are attached, and requirements are defined in detail. The minor contradiction regarding 'Value Classified' does not impact the overall completeness of information provided.

This tender demonstrates high fairness, providing full document access and objective evaluation criteria (lowest price). E-procurement support ensures equal access. The explicit allowance for equivalent products, even when a specific brand is named, is a significant positive, preventing tailoring to a specific company.

The tender scores highly on practicality, supporting electronic submission and providing clear information on the contract start date and duration. The e-procurement portal URL is also provided, facilitating bidder participation.

While most key fields are populated and dates are logical, there are notable inconsistencies regarding the evaluation criteria and the 'Value Classified' flag, which reduce the data consistency score.

The tender does not include any green procurement, social, or innovation aspects. This is common for software license procurements but results in a low sustainability score.