Estonia10 days leftOpen

UPS Equipment Maintenance Service

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€65,000

DEADLINE

February 13, 2026 at 10:00

CATEGORY

Services

CPV CODE

50610000-4

REFERENCE

305466

Project Timeline

Contact Information

View Original

Original Tender Description

Käesoleva hanke eesmärk on sõlmida raamleping UPS seadmete hooldusteenuse ja avariitööde tellimiseks.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must confirm that it is not subject to international sanctions.

ELIGIBILITY REQUIREMENTS

  • The bidder must review all tender documents and agree to their terms and conditions.
  • The bidder must agree to the service provision terms, contract object, duration, and pricing principles described in the draft framework agreement.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bid must cover UPS equipment maintenance services and emergency works.
  • Service provision must comply with the conditions described in the draft framework agreement.
💰

FINANCIAL REQUIREMENTS

  • The bid price must be submitted based on the total cost for 24 months.
  • The bid form must include the annual maintenance service cost for each listed UPS device, excluding VAT.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted electronically.
  • Any business secrets contained in the bid must be clearly marked.
  • The bidder must submit a declaration of participation, using Form III_Avaldus.docx.
  • If the signatory of the bid is not the official representative of the bidder, a power of attorney must be submitted, using Form II_Volikiri.docx.
  • Joint bidders must submit a power of attorney for joint bidders, using Form I_Ühispakkujate volikiri.docx.
  • The financial offer must be submitted using Annex 1_Bid Form_Part I.xlsx and Annex 2_Bid Form_Part II.xlsx.
  • The bid price must be presented as the total cost for 24 months.
  • Qualification and financial data must be submitted electronically.
  • An ESPD (European Single Procurement Document) must be submitted.

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PDF
Vastavustingimused
Vastavusdeklaratsioon305466_vastavustingimused.pdf18.4 KB
Summary:
This document specifies key tender submission requirements, including power of attorney for joint bidders, signatory authorization, participation application, business secret declaration, and confirmation regarding international sanctions.
XLS
Lisa 1 - Pakkumuse maksumus
Esitamise VormidLisa 1_Pakkumuse vorm_hanke I osa.xlsx12.5 KB
Summary:
This document is a tender form where bidders must provide the cost of one year's maintenance service for each listed UPS device.
XLS
Lisa 2 - Pakkumuse maksumus
Esitamise VormidLisa 2_Pakkumuse vorm_hanke II osa.xlsx11.8 KB
Summary:
This tender form is for submitting the annual maintenance cost for UPS equipment, excluding VAT, listing specific devices and their locations.
DOC
Vorm III - Avaldus
Esitamise VormidVorm III_Avaldus.docx17.0 KB
Summary:
This form is a mandatory application where the bidder confirms their wish to participate in the "UPS equipment maintenance service" tender, acknowledges reviewing the tender documents, and agrees to all conditions.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305466_hindamiskriteeriumid.pdf4.5 KB
Summary:
This document outlines the evaluation methodology for UPS equipment maintenance service bids, where proposals are assessed based on the total cost for 24 months, with the lowest bid receiving maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305466_hankepass_taiendavate_selgitusteg...67.1 KB
Summary:
This document is an explanatory ESPD (European Single Procurement Document) outlining the tender conditions, contracting authority and tender information, and the qualification and financial data expected from bidders, which must be submitted electronically.
PDF
HD Juhised pakkujale
Hanke TingimusedHD Juhised pakkujale.pdf435.3 KB
Summary:
This document outlines the general conditions for an open procurement procedure, tender submission requirements, and the framework agreement terms for UPS equipment maintenance and emergency services.
PDF
Lisa 3_Raamlepingu projekt
Lepingu MallLisa 3_Raamlepingu projekt.pdf533.4 KB
Summary:
This document is a draft framework agreement for UPS equipment maintenance services, outlining the terms of service provision, contract scope, duration, and pricing principles that the winning bidder must agree to.
DOC
Vorm II_Volikiri
VolikiriVorm II_Volikiri.docx16.1 KB
Summary:
This document is a power of attorney form required to authorize the bidder's official representative to sign the tender offer for the public procurement "UPS equipment maintenance service".
DOC
Vorm I_Ühispakkujate volikiri
VolikiriVorm I_Ühispakkujate volikiri.docx13.3 KB
Summary:
This is a power of attorney form for joint bidders, allowing them to designate one joint bidder as their representative for submitting a bid, signing, and executing the contract for the UPS equipment maintenance service tender.

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80
Excellent

Tender Quality Score

This tender is generally well-structured and compliant, demonstrating good clarity and fairness in its requirements and process. While strong in most areas, it presents minor gaps in completeness and practicality, alongside a notable data inconsistency.

Score Breakdown

Legal Compliance90/100

The tender adheres well to legal requirements, utilizing an open procedure, ESPD, and electronic submission. Deadlines are reasonable, and there are no reported disputes. CPV codes are appropriate for the service.

Clarity88/100

The tender description is clear, and requirements are well-documented and categorized. Evaluation criteria (lowest price for 24 months) are explicitly stated in a dedicated document, ensuring transparency.

Location information specified as 'Täpne piirkond määramata' (Exact region unspecified) could be more precise.
Completeness78/100

Most essential information is provided, including basic details, financial value, and deadlines. All required forms and documents are attached. However, contract duration is not explicitly stated in the basic information section, though it is implied in financial requirements and the draft agreement.

Contract duration is not explicitly stated in the basic information section.
Location information specified as 'Täpne piirkond määramata' (Exact region unspecified).
Fairness92/100

The tender demonstrates high fairness with full document access, disclosed value, reasonable preparation time, and objective lowest-price evaluation criteria. Electronic submission and generic requirements promote equal access, with no indication of tailoring.

Practicality75/100

Electronic submission is supported, and the e-procurement portal URL is provided. However, the contract start date is not explicitly known from the basic information, and the contract duration could be more clearly stated upfront for practical planning.

Contract start date is not explicitly stated in the basic information.
Contract duration is not explicitly stated in the basic information.
Data Consistency70/100

While most data is consistent, there is a direct contradiction between the 'Estimated Value: 65,000.00 EUR' and the 'Value Classified: Yes' flag. This inconsistency could cause confusion.

Contradiction between 'Estimated Value: 65,000.00 EUR' and 'Value Classified: Yes'.
Sustainability35/100

The tender does not explicitly include any green procurement, social aspects, or innovation focus. It is also not indicated as EU-funded, which often drives higher sustainability standards.

Absence of green procurement criteria.
Absence of social criteria.

Strengths

Clear and objective lowest-price evaluation criteria.
Comprehensive documentation with all required forms.
Full support for electronic submission and e-procurement.
Good legal compliance with ESPD and open procedure.
Requirements appear generic and not tailored.

Concerns

Contradiction between disclosed estimated value and 'Value Classified: Yes'.
Contract duration and start date not explicitly stated in basic information.
Absence of any sustainability (green, social, innovation) criteria.
Location information 'Täpne piirkond määramata' could be more precise.

Recommendations

1. Clarify the 'Value Classified' status or remove the contradictory flag.
2. Explicitly state the contract duration and anticipated start date in the basic information.
3. Consider incorporating basic sustainability criteria, even for routine services, to align with modern procurement practices.

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A
Tender Quality Score
80/ 100 · Excellent

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