Estonia11 days leftOpen

Publication and distribution of Rae Sõnumid

Tender Overview

ORGANIZATION

Rae Vallavalitsus

LOCATION

Estonia, Estonia

VALUE

€216,000

DEADLINE

February 13, 2026 at 11:00

CATEGORY

Services

CPV CODE

79800000-2

REFERENCE

305236

Project Timeline

Contact Information

View Original

Original Tender Description

Riigihanke korraldamise eesmärgiks on leida koostööpartner, kes korraldab ajalehe "Rae Sõnumid" küljendamist, keelelist toimetamist, trükkimist ja levitamist hankedokumentides kirjeldatud tingimustel.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The contracting authority reserves the right to reject all tenders at any time before concluding the contract if the tenders do not comply with the requirements of the procurement documents.
  • The contracting authority reserves the right to reject all tenders at any time before concluding the contract if the conditions necessary for organizing the public procurement have significantly changed, making the realization of the public procurement impossible.
  • The contracting authority reserves the right to reject all tenders at any time before concluding the contract if an abnormally low tender is identified or the tenderer has not submitted the requested clarification by the deadline (§115).

ELIGIBILITY REQUIREMENTS

  • Comply with the conditions of the European Single Procurement Document (ESPD).
  • Confirm compliance with the procurement documents.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Include a portfolio with at least two completed periodic publication prints.
  • The portfolio must contain at least two previous periodic publications with descriptions and visual examples.
  • The portfolio will be evaluated based on design clarity, layout quality, style suitability, modernity, and reader-friendliness.
  • Provide services for the layout, language editing, printing, and distribution of the Rae Sõnumid newspaper for a period of 36 months.
  • Meet specific printing specifications (e.g., paper type, size, color, number of pages, print run).
  • Adhere to the specified timetable for publication.
  • Fulfill all obligations related to the publication, editing, design, printing, and distribution of the Rae Sõnumid newspaper.
  • The quality of the tenderer's submitted portfolio accounts for 50% of the tender evaluation criteria.
💰

FINANCIAL REQUIREMENTS

  • The estimated contract value is 216,000.0 EUR.
  • The monthly cost accounts for 50% of the tender evaluation criteria.
📋

SUBMISSION REQUIREMENTS

  • The submission deadline is 2026-02-13 11:00:00.
  • Submit the cost according to the prescribed structure.
  • Mark business secrets where applicable.
  • Submit powers of attorney if necessary.
  • Submit a portfolio containing at least two previous periodic publications with descriptions and visual examples.
  • If the signatory is not the legal representative, submit a power of attorney authorizing the person to represent the tenderer and sign the tender and qualification documents.
  • If submitting as a joint tenderer, submit a power of attorney authorizing one partner to submit the tender and perform actions in the procurement procedure, confirming joint and several liability.

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PDF
Vastavustingimused
Hanke Tingimused305236_vastavustingimused.pdf5.8 KB
Summary:
This document outlines bid submission conditions, requiring confirmation of compliance with tender documents, submission of costs according to a specified structure, declaration of business secrets, provision of powers of attorney if applicable, and inclusion of a portfolio with two examples of periodic publications.
DOC
Portfoolio esitamise ja hindamise tingimused
HindamiskriteeriumidPortfoolio esitamise ja hindamise tingim...21.1 KB
Summary:
This document outlines the requirements for submitting a portfolio, which must include at least two previous periodic publications with descriptions and visual examples, and details the evaluation criteria (design clarity, layout quality, style suitability, modernity, and reader-friendliness) for its assessment.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305236_hindamiskriteeriumid.pdf4.6 KB
Summary:
This document outlines the evaluation criteria for bids for the publication and distribution of Rae Sõnumid, with 50% weight on the monthly cost and 50% on the quality of the bidder's submitted portfolio.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305236_hankepass_taiendavate_selgitusteg...70.5 KB
Summary:
This document is an explanatory guide to the European Single Procurement Document (ESPD) conditions, outlining the contracting authority's requirements and expected bidder responses, but it is not intended for completion.
DOC
Raamlepingu projekt
Lepingu MallRaamlepingu projekt.docx35.1 KB
Summary:
This draft framework agreement outlines the terms for the layout, language editing, printing, and distribution services for the Rae municipality newspaper "Rae Sõnumid".
PDF
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidTehniline kirjeldus.pdf104.8 KB
Summary:
This document outlines the technical requirements and contractor's obligations for the publication, editing, design, printing, and distribution of the Rae rural municipality newspaper "Rae Sõnumid" for a 36-month contract period, including printing specifications and schedule.
DOC
Volikiri dokumentide allkirjastamiseks
VolikiriVolikiri dokumentide allkirjastamiseks.d...14.6 KB
Summary:
This document is a power of attorney template, authorizing a designated person to be the official representative of the bidder and to sign the tender offer and qualification documents in the public procurement.
DOC
Volikiri ühispakkujate esindamiseks
VolikiriVolikiri ühispakkujate esindamiseks.docx16.4 KB
Summary:
This power of attorney is intended for joint bidders to authorize one partner to submit a bid and perform actions in the public procurement procedure, while confirming joint and several liability.

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84
Excellent

Tender Quality Score

This tender for the publication and distribution of "Rae Sõnumid" is well-structured and clear, providing comprehensive documentation and transparent evaluation criteria. While strong in legal compliance, clarity, and fairness, it lacks explicit sustainability considerations.

Score Breakdown

Legal Compliance90/100

The tender demonstrates high legal compliance, adhering to national procurement law (RHS) and utilizing standard EU tools like ESPD. Deadlines are reasonable, and no disputes or suspensions are noted. Standard clauses for rejecting tenders are appropriately included.

Clarity95/100

The tender exhibits excellent clarity. The service description is precise, requirements are detailed across multiple documents (technical specifications, portfolio conditions), and evaluation criteria are explicitly stated with clear weighting and sub-criteria for the portfolio. Performance conditions are also well-defined.

Completeness85/100

The tender is largely complete, providing all essential basic information, detailed requirements, and supporting documents. The slight ambiguity in 'Location Info' (Täpne piirkond määramata) is a minor point given the local nature of the service.

Exact geographical area of service delivery could be more explicitly stated.
Fairness90/100

The tender appears fair, with the estimated value disclosed, reasonable deadlines for preparation, and e-procurement enabled. Evaluation criteria, including the subjective portfolio assessment, are clearly outlined, promoting transparency. There is no indication of requirements being tailored to a specific company.

Practicality80/100

The tender is practical, supporting electronic submission and providing clear financing terms and contract duration. While the exact contract start date is not fixed, the mechanism for handling potential delays is a practical approach. Document accessibility is implied through the e-procurement system.

Explicit document URL not provided in the basic information, though implied by e-procurement.
Data Consistency90/100

Data consistency is high, with all key fields populated and logical dates. A minor inconsistency exists where 'Estimated Value: 216,000.00 EUR' is followed by 'Value Classified: Yes', but the value is clearly disclosed.

Contradiction between 'Estimated Value disclosed' and 'Value Classified: Yes'.
Sustainability20/100

This tender lacks explicit sustainability considerations. There are no mentioned criteria for green procurement, social aspects, or innovation focus, nor is it EU funded, which often entails higher sustainability standards.

No green procurement criteria.
No social criteria.

Strengths

Comprehensive and clear documentation, including technical specifications and draft contract.
Transparent evaluation criteria with clear weighting for both cost and portfolio quality.
Adherence to legal requirements, including reasonable submission deadlines and use of ESPD.
Support for electronic submission and e-procurement.
Clear performance conditions addressing potential delays.

Concerns

Lack of explicit sustainability (green, social, innovation) criteria.
Minor inconsistency regarding 'Value Classified: Yes' despite the value being disclosed.
'Täpne piirkond määramata' (Exact region unspecified) for location, though implicitly local.
Subjectivity in portfolio evaluation, despite clear criteria, could still lead to disputes if not managed carefully.

Recommendations

1. Integrate sustainability criteria (e.g., use of recycled paper, environmentally friendly printing practices, local employment) into future tenders.
2. Ensure full consistency in data fields, particularly regarding value classification.
3. Specify the exact geographical area of service delivery more explicitly, even if local.

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Tender Quality Score
84/ 100 · Excellent

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