Preliminary market Engagement – RFI - Fleet Key Management System

This is a clear Request for Information (RFI) for market engagement, well-defined in its purpose, but with some formal metadata omissions in the tender record itself.

While an RFI has less stringent formal requirements, the 'Type: None' and 'Procedure: None' fields, along with the missing reveal date, represent minor formal compliance gaps in the tender record. The reference to the Procurement Act 2023 for a future tender is appropriate.

The RFI's purpose is exceptionally clear, explicitly stating it is for information gathering to inform future procurement strategy. Requirements are well-defined for this preliminary stage, and the absence of evaluation criteria is appropriate for an RFI.

Most essential information, including title, organization, value, duration, and deadlines, is provided. However, the formal metadata fields such as 'Type', 'Procedure', 'Liable Person', and 'reveal date' are incomplete, impacting the overall completeness of the tender record.

The estimated value is disclosed, and the requirements for suppliers (summary of experience) are generic and not tailored, promoting fair competition. The RFI process itself is open. While document access requires registration, this is a common portal practice.

Electronic submission is clearly supported via the In-tend portal, and the URL is provided. However, the requirement to register/log in just to view documents, rather than a direct link, adds a layer of friction for potential suppliers.

The core information, including the title, description, dates, estimated value, and CPV code, is consistent and logical. The RFI nature is consistently communicated across the provided content. Formal omissions are not inconsistencies.

There is no explicit mention of green procurement, social aspects, or innovation focus within the RFI. While common for an RFI, it represents a missed opportunity to signal future priorities in these areas.