Estonia24 days leftOpen

Organisation of public bus transport services on public bus routes in Lääne County

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€25,495,604

DEADLINE

February 26, 2026 at 10:00

CATEGORY

Services

CPV CODE

60112000-6

REFERENCE

305132

Project Timeline

Contact Information

View Original

Original Tender Description

Lepingu esemeks on Euroopa Parlamendi ja nõukogu määruse (EÜ) nr 1370/2007 tähenduses avaliku teenindamise kohustuse täitmine vastavalt RHAD-s ja selle lisades sätestatud tingimustel, sh sõitjate vedu ATL-i alusel Läänemaa avalikel bussiliinidel eeldataval perioodil 01.01.2027 – 31.12.2036, sõidupiletite müük ja muude avaliku teenindamise kohustusega kaasnevate teenuste ning nende üle järelevalve teostamise korraldus RHAD-s ja selle lisades ettenähtud tingimustel.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must confirm not to involve subcontractors or suppliers related to the Russian Federation by more than 10%.

ELIGIBILITY REQUIREMENTS

  • If relying on another entity's economic, financial, or technical capabilities, the bidder must confirm their availability and joint liability for contract performance.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bus drivers must undergo customer service training, emphasizing their role in passenger experience and company reputation.
  • The bidder must comply with dispatcher application usage guidelines and notification procedures for reporting incidents and problems during bus transport.
  • The bidder must adhere to rules for adjusting support sums due to cancelled or delayed bus trips, meet quality requirements, and commit to preparing an action plan.
  • The bidder must comply with notification obligations and procedures during public bus transport service provision, as defined in the sample agreement (content, channel, address, method, timing).
  • Buses used must adhere to the specified design color scheme (dark blue and fresh green) with exact RGB, CMYK, and PMS codes.
  • Buses offered must meet detailed technical and functional requirements, including number, age, EURO 6 standard, automatic transmission, and interior equipment.
  • The service must cover the specified scope, projected mileage, and required bus types for a 10-year period starting 01.01.2027.
  • The bidder must provide a list of buses to be used, including technical data and proof of ownership or right of use.
💰

FINANCIAL REQUIREMENTS

  • The bid must include the line-kilometer price for different bus types, excluding VAT.
  • The bid must detail the price per line-kilometer for different bus types, excluding VAT, with all cost categories filled.
📋

SUBMISSION REQUIREMENTS

  • In case of a joint bid, a power of attorney for the authorized representative must be submitted.
  • The bid must include the line-kilometer price for different bus types, excluding VAT, submitted via specific forms.
  • If relying on another entity's economic, financial, or technical capabilities, Form 3 (Consent to rely on another entity's data) must be submitted.
  • Form 7 (Explanation of representation rights) must be submitted to explain the basis of representation rights for the bidder, joint bidders, or another entity.
  • If applicable, Form 8 (Power of attorney for representation) must be submitted for representing the bidder or joint bidder.
  • Joint bidders must submit Form 1 (Power of attorney for joint bidders) to authorize one party to represent them, submit the bid, and sign the contract.
  • The authorized representative of a joint bid must submit Form 2 (Consent to represent joint bidders) confirming their consent.
  • The bidder must submit Form 4 (Application form), confirming their wish to participate and agreement with the tender conditions.
  • The bidder must submit Form 5 (Bid form), confirming readiness to provide bus transport in Läänemaa and providing line-kilometer prices for different bus types.
  • The bidder must submit Form 6 (Bid cost calculation) for bid cost calculation, detailing the price per line-kilometer for different bus types, excluding VAT, with all cost categories filled.
  • The bidder must submit Form 9 (List of buses), listing buses to be used, including their technical data and documents proving ownership or right of use.

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PDF
Vastavustingimused
Hanke Tingimused305132_vastavustingimused.pdf9.9 KB
Summary:
Bidders must confirm they will not involve subcontractors or suppliers linked to the Russian Federation for over 10% of the contract value and, for joint bids, submit a power of attorney for their authorized representative.
DOC
Vorm 1 Ühispakkujate volikiri
VolikiriVORM 1 Volikiri yhispakkujate esindamise...24.5 KB
Summary:
This power of attorney is required for joint bidders to authorize one party to represent them in the procurement procedure, submit the bid, and sign the contract.
DOC
Vorm 2 Ühispakkumuse volitatud esindaja nõusolek
VolikiriVORM 2 Nousolek yhispakkujate esindamise...23.3 KB
Summary:
This document is a form where the authorized representative of a joint bid confirms their consent to represent other joint bidders in the procurement procedure "Organization of public bus transport on Läänemaa public bus lines".
DOC
Vorm 4 Avaldus
Esitamise VormidVORM 4 Avaldus12012026.docx25.0 KB
Summary:
This document is an application form for participation, where the tenderer confirms their wish to participate in the procurement procedure and agrees to the tender conditions.
DOC
Vorm 5 Pakkumus
Esitamise VormidVORM 5 Pakkumus12012026.docx26.2 KB
Summary:
This form is for submitting a bid, where the tenderer confirms their readiness to provide bus line transport in Läänemaa and presents line-kilometer prices for different bus types, which will be used to calculate the carrier's subsidy.
XLS
Vorm 6 Pakkumuse maksumuse arvutus
Esitamise VormidVORM 6 Pakkumuse maksumuse arvestus20012...26.6 KB
Summary:
This form is required for calculating and submitting the tender cost, detailing the price per line kilometer for different bus types, excluding VAT, with all cost categories needing to be filled.
XLS
Vorm 9 Busside loetelu
Esitamise VormidVORM 9 Busside loetelu20012026.xlsx40.9 KB
Summary:
Bidders must submit Form 9, listing the buses to be used for public bus transport services, including their technical specifications and documents proving ownership or right of use.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305132_hindamiskriteeriumid.pdf6.5 KB
Summary:
This document details the evaluation criteria for the tender cost, where 100% weighting is given to the price per line-kilometer for different bus types, requiring its submission without VAT and via specific forms.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305132_hankepass_taiendavate_selgitusteg...80.4 KB
Summary:
This document is an explanatory sample of the European Single Procurement Document (ESPD), outlining the contracting authority's conditions regarding exclusion grounds and qualification criteria, intended for familiarization, not for direct submission.
DOC
RHAD Lisa 1 Hankelepingu eseme tehniline kirjeldus
Tehnilised SpetsifikatsioonidRHAD lisa 1 Hankelepingu eseme tehniline...30.1 KB
Summary:
This document details the technical specifications for public bus transport services in Läänemaa, outlining the scope, estimated mileage, required bus types, and the 10-year contract duration starting January 1, 2027.
XLS
RHAD Lisa 1 lisa 1 Liinitöö näitajad päevas
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 1 liinitoo päev 1201202...67.0 KB
Summary:
This document details the daily operational indicators for Läänemaa public bus lines starting from 2027, including line numbers, number of trips, line mileage, and line hours for both winter and summer periods.
XLS
RHAD Lisa 1 lisa 2 Liinitöö näitajad aastas
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 2 liinitoo aasta1201202...61.4 KB
Summary:
This document details the planned annual mileage for Läänemaa public bus lines from 2027 to 2036, providing essential operational scope information for potential service providers.
XLS
RHAD Lisa 1 lisa 3 Sõiduplaanid
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 3 sõiduplaanide projekt...313.4 KB
Summary:
This document details the routes, types, and required bus categories for public bus lines in Läänemaa, providing an overview of the scope of the service organization.
PDF
RHAD Lisa 1 lisa 4 lisa 1 Busside kujundus (näidis)
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 4 lisa 1 busside indika...844.8 KB
Summary:
This document specifies the required color scheme (dark blue and fresh green) with exact RGB, CMYK, and PMS codes for buses operating on Läänemaa public transport routes.
DOC
RHAD Lisa 1 lisa 4 Nõuded bussidele
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 4 Lisanõuded bussidele2...47.4 KB
Summary:
This document outlines detailed technical and functional requirements for buses to be used in the tender, including their number, age, EURO 6 standard, automatic gearbox, and interior equipment.
DOC
RHAD Lisa 1 lisa 5 Sõitjateveos kasutatavad mõisted
Üldine InfoRHAD lisa 1 lisa 5 Sõitjateveos kasutata...44.3 KB
Summary:
This document defines time-related terms used in the organization of public bus line transport, such as total, driving, line, and connection times.
DOC
RHAD Lisa 2 Hankeleping
Lepingu MallRHAD Lisa 2 ATLLäänemaa20012026.docx80.6 KB
Summary:
This document is a draft public service contract for Läänemaa bus lines, to be signed with the successful bidder, outlining the terms of service provision and the obligations of the parties.
DOC
RHAD Lisa 2 lisa 10 Vedaja toetussumma vähendamine ja arvestused
Lepingu MallRHAD lisa 2 lisa 10 ATL Vedaja toetussum...47.3 KB
Summary:
This document outlines the calculation rules and conditions for adjusting (increasing or decreasing) the carrier's support payment based on missed or delayed bus trips, including quality requirements and the obligation to prepare an action plan.
DOC
RHAD Lisa 2 lisa 11 Tellija juhendmaterjalid
Halduslikud DokumendidRHAD lisa 2 lisa 11 Tellija juhendmaterj...4.1 MB
Summary:
This document serves as a user manual for the dispatcher application and a notification procedure, outlining requirements and examples for reporting incidents and issues arising during bus line operations.
DOC
RHAD Lisa 2 lisa 12 Bussijuhtide koolituse nõuded
Tehnilised SpetsifikatsioonidRHAD lisa 2 lisa 12 Bussijuhtide kliendi...31.3 KB
Summary:
This document outlines the necessity and importance of customer service training for bus drivers, emphasizing their role in shaping passenger experience and company reputation.
XLS
RHAD Lisa 2 lisad 1-5 aruanded (näidis)
Halduslikud DokumendidRHAD lisa 2 lisa 1-5 ATL (naidised)12012...34.5 KB
Summary:
This document is a sample report template for daily tracking and reporting of planned versus actual bus trips and reasons for deviations within the framework of the public service contract.
XLS
RHAD Lisa 2 lisa 6 Toetussumma arvestuse aruanne (näidis)
Halduslikud DokumendidRHAD lisa 2 lisa 6 ATL (näidis)12012026....23.2 KB
Summary:
This document is a sample subsidy calculation report, detailing the methodology and format for calculating subsidies and costs payable for public bus line services during contract execution.
XLS
RHAD Lisa 2 lisa 7 ja 7A Vedaja kulude kvartali omahinna aruanne (näidis)
Halduslikud DokumendidRHAD lisa 2 lisa 7 ja 7A ATL (näidis)120...32.3 KB
Summary:
This document is a template for a carrier's quarterly cost report, detailing line mileage, variable, and fixed costs associated with providing public transport services.
XLS
RHAD Lisa 2 lisa 9 Teavituskokkulepe (näidis)
Lepingu MallRHAD lisa 2 lisa 9 Teavituskokkulepe1201...22.5 KB
Summary:
This sample agreement outlines the notification obligations and procedures during the provision of public bus transport services, specifying the content, channel, address, method, and timing of notifications.
DOC
RHAD Üldosa
Üldine InfoRHADüldosaLäänemaa20012026.docx61.1 KB
Summary:
This document is the general part of the public procurement base documents for "Organizing public bus transport services on Läänemaa public bus lines," introducing the procurement procedure and its objective.
DOC
Vorm 3 Nõusolek ühispakkujate esindamiseks
Esitamise VormidVORM 3 Nõusolek tuginemiseks teise isiku...26.1 KB
Summary:
This form is required for bidders who wish to rely on the economic, financial, or technical capacities of a third party in the procurement procedure, confirming their availability and joint and several liability for contract performance.
DOC
Vorm 7 Selgitus pakkujat või teist isikut esindava isiku esindusõiguse kohta
VolikiriVORM 7 Selgitus pakkujat või teist isiku...25.7 KB
Summary:
This form explains the basis of the right of representation for the tenderer, joint tenderers, or another person in the procurement procedure, whether it's based on board membership, a power of attorney, or a joint tenderer agreement.
DOC
Vorm 8 Volikiri pakkuja või teise isiku esindamiseks hankemenetluses
VolikiriVORM 8 Volikiri pakkuja või teise isiku ...25.0 KB
Summary:
This form is a power of attorney for representing a tenderer or joint tenderer in the procurement procedure "Organization of public bus transport on public bus lines in Läänemaa", including submitting a bid and signing the contract.

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82
Excellent

Tender Quality Score

This tender for public bus transport in Läänemaa is well-structured and comprehensive, demonstrating strong legal compliance, clarity, and completeness, though it could benefit from more explicit sustainability and social criteria.

Score Breakdown

Legal Compliance85/100

The tender adheres to EU and national regulations, clearly defines the procedure, uses appropriate CPV codes, and includes relevant exclusion grounds. The timeline is reasonable, and no disputes are reported.

Clarity85/100

The tender description is clear, requirements are detailed across numerous documents, and evaluation criteria (100% price) are explicitly stated. Performance conditions are well-defined, aiding bidder understanding.

Completeness90/100

All essential information, including title, reference, organization, financial details, and timelines, is provided. The extensive set of 29 documents covers all aspects from technical specifications to submission forms, ensuring a thorough tender package.

Fairness75/100

The tender promotes fairness through disclosed value, reasonable submission deadlines, objective price-based evaluation, and e-procurement. While specific bus color codes are detailed, this is generally justifiable for public transport branding, and the non-division of parts is explained.

Highly specific bus color scheme requirements (exact RGB, CMYK, PMS codes) could potentially limit flexibility for some bidders.
Practicality85/100

Electronic submission is supported, the contract start date and duration are clear, and financing conditions are well-articulated. The tender provides all necessary practical information for bidders to prepare and submit their proposals.

Data Consistency90/100

Key fields are consistently populated, dates are logical, and there are no reported suspensions or disputes, indicating a well-managed and coherent tender process.

Sustainability40/100

While the tender requires EURO 6 standard buses, which is an environmental benefit, it lacks explicit green procurement, broader social criteria, or innovation focus beyond basic operational quality, as noted by automated checks.

Lack of explicit green procurement criteria beyond EURO 6 standard.
Absence of broader social criteria.

Strengths

Comprehensive documentation and clear financial details.
Robust legal compliance and objective evaluation criteria.
Detailed technical specifications for service provision.
Electronic submission and e-procurement enabled.

Concerns

Limited explicit sustainability and social criteria.
Highly specific bus color scheme requirements could pose minor barriers.

Recommendations

1. Integrate more explicit green procurement criteria (e.g., alternative fuels, energy efficiency targets).
2. Include broader social responsibility clauses (e.g., local employment, accessibility initiatives).
3. Encourage innovative service delivery models or technologies.

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Tender Quality Score
82/ 100 · Excellent

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