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Estonia3 days leftOpen

Supply of railway special tools 2026 - 2029

Tender Overview

ORGANIZATION

AS Eesti Raudtee

LOCATION

Estonia, Estonia

VALUE

€300,000

DEADLINE

February 05, 2026 at 12:00

CATEGORY

Supplies

CPV CODE

34940000-8

REFERENCE

305103

Project Timeline

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Contact Information

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Original Tender Description

Raudtee spetsiaaltööriistade ostu raamleping. Raamlepingu eeldatav ja maksimaalne rahaline maht on kuni 300 000 eurot. Hanke ese on täpsemalt kirjeldatud HD Lisas 1.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must not have any mandatory exclusion grounds as stipulated in the Public Procurement Act (e.g., crimes, tax debts).
  • Any other entity (e.g., subcontractor or entity whose capacity the tenderer relies on) must not have any exclusion grounds.
✓

ELIGIBILITY REQUIREMENTS

  • The tenderer must be registered in the commercial register.
  • Any other entity (e.g., subcontractor or entity whose capacity the tenderer relies on) must meet the qualification requirements.
  • Any other entity (e.g., subcontractor or entity whose capacity the tenderer relies on) must assume joint responsibility for the performance of the public contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The offered railway special tools (battery- and petrol-powered hand tools) must comply with the technical requirements specified in the technical description.
💰

FINANCIAL REQUIREMENTS

  • The tenderer must submit net turnover data for the last three financial years in the field of hand tool sales and/or repair.
  • If the tenderer relies on the capacity of another entity, that entity must provide financial support if necessary.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted by 2026-02-05 12:00:00.
  • Submit an application for participation in the procurement (on HD Annex 2 form), confirming agreement with the tender conditions and providing contact details and authorized representatives' data.
  • Submit the cost structure of the bid.
  • Submit a declaration of compliance with sanctions.
  • Submit a power of attorney for joint tenderers (on HD Annex 4 form), if it is a joint bid.
  • Follow the instructions for marking business secrets.
  • Submit a power of attorney (on HD Annex 3 form) if the tenderer is represented by a natural person.
  • Submit declarations from the tenderer (on HD Annex 5 form) regarding the absence of exclusion grounds stipulated in the Public Procurement Act and net turnover data.
  • Submit declarations from another entity (on HD Annex 51 form), if another entity (e.g., subcontractor or entity whose capacity the tenderer relies on) participates in the bid.

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PDF
Vastavustingimused
Hanke Tingimused305103_vastavustingimused.pdf5.9 KB
Summary:
This document details the tender submission requirements, including the application for participation, tender price structure, confirmation of sanctions compliance, power of attorney for joint bidders, and instructions for marking business secrets.
DOC
HD Lisa 2 – Hankes osalemise avaldus
Esitamise VormidHD Lisa 2 Hankes osalemise avaldus.docx28.2 KB
Summary:
This document is an application form for tender participation, where the bidder confirms agreement with the tender terms and provides their contact details and authorized representatives' information.
DOC
HD Lisa 5 – Kinnitused
KvalifikatsiooninõudedHD Lisa 5 Kinnitused.docx29.0 KB
Summary:
This document requires the bidder to confirm the absence of exclusion grounds specified in the Public Procurement Act and to provide net turnover data for the last three financial years in the field of hand tool sales and/or repair, to demonstrate compliance with qualification requirements.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305103_hindamiskriteeriumid.pdf3.0 KB
Summary:
This document specifies that tender evaluation will solely be based on the lowest price, which accounts for 100% of the scoring for the supply of railway special tools.
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded305103_korvaldamise_alused_ja_kvalifitse...12.1 KB
Summary:
This document outlines mandatory exclusion grounds (e.g., criminal offenses, tax debt) and qualification conditions (e.g., commercial register registration), requiring bidders to submit confirmations using HD Annex 5 form.
DOC
HD Lisa 1 - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD Lisa 1 - Tehniline kirjeldus tööriist...28.4 KB
Summary:
This document details the technical specifications for railway special tools (battery and petrol-powered hand tools) and outlines the mini-competition procedure for procuring these tools under a framework agreement.
DOC
HD Lisa 3 - Pakkujat esindava isiku volikiri
VolikiriHD Lisa 3 Pakkujat esindava isiku voliki...23.0 KB
Summary:
This document is a power of attorney template authorizing an individual to represent the tenderer in the procurement process, including submitting bids and signing contracts.
DOC
HD Lisa 4 – Ühispakkujate volikiri
VolikiriHD Lisa 4 Ühispakkujate volikiri.docx23.5 KB
Summary:
This document is a power of attorney for joint bidders, authorizing one party to act on behalf of all joint bidders in the procurement process, including the conclusion and execution of the framework agreement and procurement contract.
DOC
HD Lisa 5.1 – Teise ettevõtja kinnitused
VastavusdeklaratsioonHD Lisa 51 Teise ettevõtja kinnitused.do...25.2 KB
Summary:
This document is a confirmation from a third-party entity (e.g., subcontractor or an entity whose capacities the bidder relies on) affirming that they have no grounds for exclusion, meet qualification criteria, and will, if necessary, provide financial support and joint liability for the contract's performance.
PDF
HD Lisa 6.1 - Müügi_raamleping_üldtingimused
Lepingu MallHD Lisa 61 - Müügi_raamleping_üldtingimu...233.0 KB
Summary:
This document outlines the general terms and conditions of the purchase-sale framework agreement, defining key concepts and the composition of contract documents governing the supply of railway special tools.
DOC
HD Lisa 6.2 - Tellimiskirja projekt
Lepingu MallHD Lisa 62 - Tellimiskirja projekt.docx97.0 KB
Summary:
This document is a draft order letter outlining the content of an order to be issued by the Buyer to the Seller, including goods details, cost, delivery, and warranty terms.
PDF
HD Lisa 6.3 - Müügilepingu_üldtingimused
Lepingu MallHD Lisa 63 - Müügilepingu_üldtingimused....175.4 KB
Summary:
This document contains the general terms and conditions for AS Eesti Raudtee's purchase-sale agreement, defining key terms and principles for contract document interpretation.
DOC
HD Lisa 6 - Müügi_raamleping_eritingimused
Lepingu MallHD Lisa 6 - Müügi_raamleping_eritingimus...34.4 KB
Summary:
This document details the special conditions for the framework agreement concerning the purchase of railway special hand tools and related maintenance and repair services, outlining parties, duration, mini-competition procedures, delivery terms, and penalty clauses.
DOC
Pakkumuse kutse dokument
Hanke Tingimused_LH_Pakkumuse kutse dokument.docx50.4 KB
Summary:
This document outlines the procurement procedure for AS Eesti Raudtee's framework agreement for the supply of railway special tools for 2026-2029, with an estimated value of up to 300,000 euros, detailing the submission of bids and the organization of mini-competitions.

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88
Excellent

Tender Quality Score

This tender presents a well-structured framework agreement for the supply of railway special tools, offering clear conditions and transparent evaluation criteria. While a negotiated procedure is utilized, equal treatment is assured, and e-procurement is enabled.

Score Breakdown

Legal Compliance85/100

The procedure is clearly defined as a negotiated procedure, which is compliant with national regulations. Deadlines are reasonable, and the CPV code is appropriate. No disputes or suspensions are noted, indicating a legally sound process.

Clarity90/100

The tender description is clear, requirements are well-documented, and evaluation criteria (100% lowest price) are unambiguous. Performance conditions are clearly referenced to detailed contract annexes.

Completeness95/100

All essential basic information, financial data, timelines, and location details are provided. The tender includes a comprehensive set of 14 documents, ensuring all requirements and criteria are thoroughly defined.

Fairness90/100

Evaluation criteria are highly objective and transparent, based solely on the lowest price. Electronic submission is supported, the value is disclosed, and there's a commitment to equal treatment during negotiations. Requirements do not appear tailored to a specific company.

Practicality85/100

Electronic submission and e-procurement are fully supported, enhancing accessibility. Contract duration and financing conditions are clearly specified or referenced in the detailed contract templates, ensuring practical implementation.

Data Consistency95/100

All key fields are populated, and there are no detected suspensions or disputes. Dates are logical and consistent across the tender information, indicating high data integrity.

Sustainability70/100

The tender explicitly includes Green Procurement and Social Criteria, which are positive aspects. However, it lacks an explicit innovation focus and is not EU funded, which sometimes correlates with higher sustainability standards.

•No explicit innovation focus
•Not EU funded

Strengths

Clear and objective evaluation criteria (100% lowest price)
Comprehensive documentation with detailed annexes
Commitment to equal treatment during negotiations
Electronic submission and e-procurement enabled
Inclusion of Green Procurement and Social Criteria

Concerns

The generality of technical requirements in HD Lisa 1 needs full confirmation to ensure no unintended tailoring.
The negotiated procedure (LM), while legal, might be perceived as less transparent than open procedures despite assurances.
Lack of explicit innovation focus.

Recommendations

1. Ensure the technical specifications in HD Lisa 1 are genuinely generic and do not inadvertently favor specific suppliers.
2. Clearly communicate the rationale for using a negotiated procedure and emphasize the transparency measures in place.
3. Consider incorporating specific innovation criteria or encouraging innovative solutions in future tenders.

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Tender Quality Score
88/ 100 · Excellent
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