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Estonia4 days leftOpen

Maintenance and inspection of low-voltage equipment

Tender Overview

ORGANIZATION

AS HOOLEKANDETEENUSED

LOCATION

Estonia, Estonia

VALUE

€29,999

DEADLINE

February 06, 2026 at 10:00

CATEGORY

Services

CPV CODE

50610000-4

REFERENCE

304990

Project Timeline

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Contact Information

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View Original

Original Tender Description

Hanke esemeks on nõrkvoolusüsteemide hooldus- ja remonditööd AS Hoolekandeteenused Emajõe Keskuses eeldusliku algusajaga 01.03.2026.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must comply with the exclusion grounds of the European Single Procurement Document (ESPD) and confirm their absence (e.g., criminal offenses, bankruptcy, non-payment of taxes).
✓

ELIGIBILITY REQUIREMENTS

  • The tenderer must meet the qualification requirements of the European Single Procurement Document (ESPD).
  • The tenderer must confirm compliance with EU sanctions regarding subcontractors and suppliers.
  • In case of a joint bid, a power of attorney must be submitted, designating an authorized representative to perform all actions related to the procurement procedure, including signing the bid and managing contract execution.
  • The tenderer must agree to the terms and conditions and scope of service outlined in the draft works contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The tenderer must be capable of providing maintenance and control services for low-current systems, security systems, heating, ventilation, air conditioning, and building automation systems according to the technical description in AS HOOLEKANDETEENUSED buildings, including Emajõe Keskus.
  • The tenderer must ensure service provision for the period from 01.03.2026 to 29.02.2028.
  • The tenderer must be capable of fulfilling the conditions and scope of service between the client and the contractor as described in the draft works contract.
💰

FINANCIAL REQUIREMENTS

  • The bid must include the monthly cost of the service, which accounts for 90% of the evaluation criteria.
  • The bid must include the hourly rate for additional works, which accounts for 10% of the evaluation criteria.
  • The estimated contract value is 29999.0 EUR for 25 months.
📋

SUBMISSION REQUIREMENTS

  • A proposal must be submitted for the maintenance and control of low-current equipment at Emajõe Keskus.
  • The completed European Single Procurement Document (ESPD) must be attached to the bid.
  • In case of a joint bid, a power of attorney for joint bidders must be submitted.
  • Any business secrets contained in the bid must be marked and justified.
  • The submission deadline for proposals is 2026-02-06 at 10:00:00.

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PDF
Vastavustingimused
Vastavusdeklaratsioon304990_vastavustingimused.pdf7.7 KB
Summary:
Bidders must confirm compliance with EU sanctions regarding subcontractors and suppliers, submit a power of attorney if it's a joint bid, and declare and justify any business secrets within their offer.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304990_hindamiskriteeriumid.pdf3.2 KB
Summary:
This document outlines the evaluation criteria and methodology for bids in the low-current device maintenance and control tender, focusing on the monthly service cost (90%) and hourly rate for additional work (10%).
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304990_hankepass_taiendavate_selgitusteg...37.4 KB
Summary:
This document serves as an explanatory guide for the European Single Procurement Document (ESPD), detailing the contracting authority's qualification criteria and exclusion grounds for the tender of low-voltage equipment maintenance and inspection services, showing the expected format for electronic submission.
XLS
Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLISA 1 Tehniline kirjeldus Emajõe keskus...95.8 MB
Summary:
This document outlines the technical maintenance and inspection requirements for low-current equipment, security systems, heating, ventilation, climate control, and building automation in AS HOOLEKANDETEENUSED buildings.
DOC
Lisa 2 Töövõtulepingu projekt
Lepingu MallLISA 2 Toovotuleping projekt.docx34.1 KB
Summary:
This document is a draft service contract for the maintenance and control of low-current devices, outlining the terms and scope of services between AS HOOLEKANDETEENUSED and the future contractor.
DOC
Pakkumuse esitamise ettepanek
Üldine InfoPakkumuse esitamise ettepanek Nõrkvoolus...35.0 KB
Summary:
AS Hoolekandeteenused invites companies to submit proposals for the maintenance and control of low-current equipment at the Emajõe center for the period from March 1, 2026, to February 29, 2028.
DOC
Ühispakkujate volikiri
VolikiriYhispakkujate volikiri.docx44.9 KB
Summary:
This document is a power of attorney for joint bidders, appointing an authorized representative to perform all actions related to the procurement procedure, including signing the bid and managing contract execution.

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77
Good

Tender Quality Score

This tender is generally well-structured and transparent with comprehensive documentation and clear evaluation criteria. However, a critical inconsistency in the contract duration and a complete lack of sustainability considerations significantly detract from its overall quality.

Score Breakdown

Legal Compliance75/100

The tender demonstrates good legal compliance through the use of ESPD, clear exclusion grounds, and adherence to EU sanctions. Deadlines are reasonable, and the CPV code is appropriate. The procedure type is identified by a code ('VO') rather than a fully descriptive name, which is a minor point for improvement.

•Procedure type identified by code 'VO' without a fully descriptive name.
Clarity85/100

The tender description is clear, and requirements are well-documented and understandable, supported by detailed technical specifications and a draft contract. Evaluation criteria are explicitly stated and weighted, contributing to high clarity.

Completeness90/100

All essential information, including title, reference, organization, financial details, timeline, classification, and location, is comprehensively provided. The tender includes 8 relevant documents, ensuring all necessary details for bidders are available.

Fairness95/100

The tender exhibits high fairness with full document access, disclosed value, reasonable preparation time, and objective, transparent evaluation criteria. E-procurement is enabled, and requirements appear generic, promoting equal access and fair competition.

Practicality80/100

Electronic submission is supported, and the contract start date and duration are specified. Financing information is available. The absence of an explicit document URL in the provided basic information is a minor practical oversight, though documents are likely accessible via the e-procurement platform.

•Explicit document URL not provided in the basic information.
Data Consistency40/100

While most key fields are populated and there are no disputes, a critical inconsistency exists between the stated 'Contract Duration: 25 months' and the specified service period '01.03.2026 to 29.02.2028', which is 24 months. This significant discrepancy could lead to confusion or contractual issues.

•Inconsistency between stated 'Contract Duration: 25 months' and the specified service period (24 months).
Sustainability20/100

The tender completely lacks any sustainability considerations, including green procurement, social aspects, or innovation focus. It is also not EU-funded, which often drives higher sustainability standards.

•No green procurement criteria.
•No social criteria.

Strengths

Comprehensive documentation, including technical specifications and draft contract.
Clear and objective evaluation criteria (90% cost, 10% hourly rate).
Full transparency regarding estimated value and e-procurement capabilities.
Use of ESPD ensures compliance with standard qualification and exclusion grounds.
Requirements appear generic and not tailored, promoting fair competition.

Concerns

Critical inconsistency in contract duration (25 months vs. 24 months period).
Complete lack of sustainability criteria (environmental, social, or innovation aspects).
Procedure type identified by a code 'VO' rather than a fully descriptive name.
No explicit document URL provided in the basic information.

Recommendations

1. Immediately clarify and correct the discrepancy between the stated 'Contract Duration: 25 months' and the specified service period.
2. Integrate sustainability criteria (e.g., energy efficiency, social clauses) into future tenders to align with modern procurement best practices.
3. Provide a more descriptive name for the procurement procedure type alongside its code for enhanced transparency.

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Tender Quality Score
77/ 100 · Good
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