Estonia29 days leftOpen

Warehousing Service

Tender Overview

ORGANIZATION

AS Eesti Varude Keskus

LOCATION

Estonia, Estonia

VALUE

€1,500,000

DEADLINE

March 03, 2026 at 12:00

CATEGORY

Services

CPV CODE

63122000-0

REFERENCE

304953

Project Timeline

Contact Information

View Original

Original Tender Description

Laoteenus
⚠️

MANDATORY EXCLUSION GROUNDS

  • Comply with EU sanctions concerning subcontractors and suppliers related to the Russian Federation.

ELIGIBILITY REQUIREMENTS

  • Meet participation conditions, including requirements related to the bidder's country of establishment.
  • Accept the terms and conditions of the draft warehouse service contract.
  • If relying on the economic, financial, or technical capacity of another entity for qualification, submit the relevant form, confirming joint liability for contract performance.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Meet requirements for warehouse location.
  • Meet requirements for warehouse size.
  • Meet requirements for warehouse temperature control.
  • Meet requirements for warehouse humidity control.
  • Meet requirements for warehouse equipment.
  • Meet requirements for warehouse accessibility.
💰

FINANCIAL REQUIREMENTS

  • Submit the total bid price for the entire contract period (48 months), which will be evaluated based on 500 EUR units.
📋

SUBMISSION REQUIREMENTS

  • Complete the electronic European Single Procurement Document (ESPD).
  • Submit a power of attorney for signing documents, if the bid and qualification documents are signed by an authorized person.
  • Submit a power of attorney for submitting a joint bid, if applicable.
  • If relying on the resources of another entity, submit form "HD Lisa I Vorm 2_teise ettevõtja vahenditele tuginemine.docx".
  • Submit form "HD Lisa I Vorm 1_kinnitused pakkumuse kohta.docx", confirming understanding and acceptance of tender conditions, capability to perform the contract, and consent for data verification.
  • Submit a declaration in accordance with business secret declaration rules, if applicable.
  • Confirm compliance with all technical requirements using the designated form (RHAD Lisa II - tehniline kirjeldus).
  • Follow the procurement procedure described in the Public Procurement Register.
  • Submit the total bid price.

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PDF
Vastavustingimused
Vastavusdeklaratsioon304953_vastavustingimused.pdf7.3 KB
Summary:
This document outlines mandatory compliance conditions for bidders, covering EU sanctions regarding subcontractors and suppliers linked to the Russian Federation, the submission of a power of attorney for joint bidders, and rules for declaring business secrets.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304953_hindamiskriteeriumid.pdf2.9 KB
Summary:
This document outlines the bid evaluation methodology, where 100% of the weighting is given to the total bid cost (500 euro pallets, 48 months), with the lowest price receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304953_hankepass_taiendavate_selgitusteg...66.7 KB
Summary:
This is an explanatory document detailing the conditions of the European Single Procurement Document (ESPD), outlining the contracting authority's requirements and qualification criteria, but it is not for submission as the actual ESPD must be completed electronically.
DOC
Hankedokument (RHAD)
Hanke TingimusedHankedokument (RHAD) (17).docx53.7 KB
Summary:
This document serves as the foundational tender document for the "Warehouse Service" procurement, detailing the contracting authority's information, contact person, legal basis, procurement process via the public procurement register, and participation conditions, including bidder country-of-establishment requirements.
DOC
RHAD Lisa I Vorm 1_kinnitused pakkumuse kohta
Esitamise VormidHD Lisa I Vorm 1_kinnitused pakkumuse ko...39.6 KB
Summary:
This form serves as a bidder's declaration, confirming their understanding and acceptance of the tender terms, their capability to fulfill the contract, and providing consent for data verification.
DOC
RHAD Lisa I Vorm 2_teise ettevõtja vahenditele tuginemine
Esitamise VormidHD Lisa I Vorm 2_teise ettevõtja vahendi...37.0 KB
Summary:
This form is required for tenderers who wish to rely on another company's economic, financial, or technical competence for qualification in a public procurement, simultaneously confirming joint responsibility for contract performance.
DOC
RHAD Lisa I Vorm 3_volikiri ühispakkumuse esitamiseks
VolikiriHD Lisa I Vorm 3_volikiri ühispakkumuse ...37.6 KB
Summary:
This document is a power of attorney for submitting a joint bid, authorizing one tenderer to represent another in the public procurement 'Warehouse Service'.
DOC
RHAD Lisa I Vorm 4_volikiri dokumentide allkirjastamiseks
VolikiriHD Lisa I Vorm 4_volikiri dokumentide al...38.0 KB
Summary:
This document is a power of attorney authorizing a person to sign the tender offer and qualification documents for the public procurement 'Warehouse Service'.
DOC
RHAD Lisa III - Laoteenuse hankelepingu projekt
Lepingu MallRHAD Lisa III - Laoteenuse hankelepingu ...53.0 KB
Summary:
This document is a draft contract for storage services, outlining the terms, scope, duration, and maximum value of the agreement between AS Eesti Varude Keskus and the future service provider.
DOC
RHAD Lisa II - tehniline kirjeldus/pakkumuse vorm
Esitamise VormidRHAD Lisa II - tehniline kirjeldus (1).d...32.8 KB
Summary:
This document outlines the technical requirements for AS Eesti Varude Keskus's warehouse service, including location, size, temperature, humidity, equipment, and accessibility, and serves as a tender form for bidders to confirm their compliance with these specifications.

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75
Good

Tender Quality Score

Overall, this tender for warehouse services is well-structured and transparent, particularly regarding its evaluation criteria and electronic process, though it lacks explicit sustainability considerations.

Score Breakdown

Legal Compliance75/100

The tender demonstrates good legal compliance with reasonable deadlines, clearly defined CPV codes, and explicit mention of EU sanctions and mandatory exclusion grounds. No disputes or suspensions are reported. A minor ambiguity exists with 'Procedure: A' alongside 'Negotiation Allowed' and the 'Value Classified: Yes' flag despite the value being disclosed.

Minor ambiguity regarding 'Procedure: A' and 'Negotiation Allowed' characteristic.
Minor metadata inconsistency: 'Value Classified: Yes' despite the estimated value being disclosed.
Clarity80/100

The tender description is clear, and requirements are well-categorized and understandable through AI-extracted summaries. Evaluation criteria are explicitly stated as 100% price-based, ensuring transparency. Performance conditions are outlined in the draft contract and technical specifications.

Completeness70/100

All basic information, including title, reference, organization, deadlines, value, and duration, is provided. A comprehensive set of 11 documents is attached, with required forms clearly identified. Location information is also present. While the structure is complete, the depth of detail within the AI summaries of the documents is limited, making it harder to fully assess the completeness of the content itself.

Limited insight into the full depth of detail within all tender documents based on AI summaries.
Fairness85/100

Fairness is strong due to the 100% price-based evaluation criteria, which is highly objective and transparent. Electronic submission ensures equal access, and the ability to rely on other entities for qualification enhances competition. The justification for a single provider is provided, and there is no strong evidence to suggest requirements are tailored to a specific company, though specific technical requirements always carry a potential risk.

Specific technical requirements (location, size, etc.) could potentially limit competition, though no direct evidence of tailoring is present.
Practicality65/100

The tender supports electronic submission and e-procurement, with a clear contract start date, estimated value, and duration. The opening place URL is provided, implying document access through the portal. However, the number of specific forms required for submission, while standard, could be perceived as slightly burdensome for bidders.

The number of specific submission forms might be slightly burdensome for bidders.
Data Consistency90/100

Key fields are consistently populated, and dates are logical and sequential. There are no reported suspensions or disputes. The only minor inconsistency is the 'Value Classified: Yes' flag appearing alongside the disclosed estimated value.

Minor inconsistency between 'Value Classified: Yes' and the explicit disclosure of the estimated value.
Sustainability50/100

The tender does not explicitly include green procurement, social aspects, or innovation focus, as indicated by automated checks. It is also not EU-funded, which often correlates with higher sustainability standards.

Absence of explicit green procurement criteria.
Absence of explicit social criteria.

Strengths

Clear and objective 100% price-based evaluation criteria.
Comprehensive set of required documents and forms.
Full electronic submission and e-procurement enabled.
Detailed breakdown of eligibility and technical requirements.
Reasonable timeline for bid preparation.

Concerns

Lack of explicit sustainability, social, or innovation criteria.
Potential for specific technical requirements to limit competition (though not confirmed as tailored).
Minor inconsistency in metadata ('Value Classified: Yes' vs. disclosed value).
The number of required submission forms could be perceived as slightly burdensome.

Recommendations

1. Integrate sustainability, social, or innovation criteria where applicable to align with modern procurement best practices.
2. Ensure technical specifications are as generic as possible to maximize competition, while still meeting operational needs.
3. Review and clarify any metadata inconsistencies in future tenders.

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Tender Quality Score
75/ 100 · Good

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