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Lease of a high-precision time-stamping device with purchase option

Tender Overview

ORGANIZATION

Latvijas Universitāte

LOCATION

Riga, Latvia

VALUE

€18,000

DEADLINE

February 16, 2026 at 09:00

CATEGORY

Other

CPV CODE

31000000

REFERENCE

164463

Project Timeline

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Contact Information

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View Original

Original Tender Description

Lease of a high-precision time-stamping device with purchase option
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not fall under any mandatory exclusion grounds as defined in the "Iepirkuma priekšmeta prasības, 1.versija" and "Nolikums" documents.
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must meet the qualification requirements specified in the "Nolikums" document.
  • Bidders must satisfy the selection criteria outlined in the "Iepirkuma priekšmeta prasības, 1.versija" document.
  • Bidders must affirm compliance with all tender requirements.
  • Bidders must provide declarations regarding the use of subcontractors or reliance on other entities' capabilities, if applicable.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The offered high-precision time-stamping device must meet all technical specifications detailed in the "3.pielikums Tehniskā specifikācija" document.
  • Bidders must be capable of providing a high-precision time-stamping device for lease with a purchase option.
  • Bidders must be able to offer equivalent goods if not meeting exact specifications, as per the provisions in the technical and financial offer template.
💰

FINANCIAL REQUIREMENTS

  • Bidders must submit a financial offer for the lease of the high-precision time-stamping device with a purchase option.
  • The financial offer must adhere to the requirements specified in the "Iepirkuma priekšmeta prasības, 1.versija" document.
  • The financial offer must be presented using the template provided in "3.pielikums Tehniskā specifikācija, pretendenta tehniskais un finanšu piedāvājums".
📋

SUBMISSION REQUIREMENTS

  • Submit the Bidder's Application Form ("1.pielikums Pretendenta pieteikums") with detailed information about the bidder and contact person.
  • Submit the Declaration of Independently Prepared Offer Form ("2.pielikums Apliecinājums par neatkarīgi izstrādātu piedāvājumu").
  • Submit the Technical and Financial Offer using the template provided in "3.pielikums Tehniskā specifikācija, pretendenta tehniskais un finanšu piedāvājums", including a signature block.
  • Ensure the technical and financial proposal, along with any other necessary documents, meet the requirements outlined in "Iepirkuma priekšmeta prasības, 1.versija".
  • Adhere to all submission procedures and conditions outlined in the "Nolikums" and "Main tender page".
  • Submit the offer by the deadline: 2026-02-16T09:00:00.

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PDF
Iepirkuma priekšmeta prasības, 1.versija
technical_spec164463_PD.ANY_1_1_1_20260129052730.pdf97.2 KB
Summary:
This document contains the procurement requirements, including exclusion and selection criteria, technical and financial proposal requirements, other necessary documents, and the evaluation criteria for proposals for the lease of a high-precision time-stamping device with a right of purchase for Latvijas Universitāte.
DOC
1.pielikums Pretendenta pieteikums
form_template1. pielikums_Pieteikums.docx35.6 KB
Summary:
This document contains a bidder's application form requiring detailed information about the bidder, their contact person, affirmations of compliance with tender requirements, and declarations regarding subcontractors or reliance on other entities' capabilities for the procurement of high-precision time-stamping devices.
DOC
2.pielikums Apliecinājums par neatkarīgi izstrādātu piedāvājumu
form_template2.pielikums_Apliecinājums.docx32.0 KB
Summary:
This document contains a declaration form for bidders to confirm that their tender offer has been prepared independently, without collusion with competitors, and acknowledges the legal consequences of anti-competitive practices.
DOC
3.pielikums Tehniskā specifikācija, pretendenta tehniskais un finanšu piedāvājum...
form_template3.pielikums_TS PTFP.docx33.6 KB
Summary:
This document contains the technical specification for a tender and serves as a template for the bidder's technical and financial offer, including provisions for equivalent goods and a signature block.
DOC
4.pielikums Līgums (projekts)
contract_draft4.pielikums_Līgums (projekts).docx66.2 KB
Summary:
This document contains a draft contract for the lease of a high-precision time-stamping device with a purchase option, outlining the terms, conditions, payment procedures, and responsibilities of the Latvian University (Lessee) and the Lessor.
DOC
Nolikums
tender_noticeNolikums_LU 2025 77.doc289.0 KB
Summary:
This document contains the regulations for an open competition by the University of Latvia for the lease of a high-precision time marking device with purchase rights, outlining general information, submission procedures, exclusion rules, and qualification requirements for bidders.
HTM
Main tender page
tender_noticeindex.html
Summary:
This document contains the basic data for procurement LU 2025/77 by the University of Latvia for the lease of a high-precision time-stamping device with a purchase option, including its status, deadlines, estimated value, and submission conditions.

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66
Good

Tender Quality Score

This tender for a high-precision time-stamping device demonstrates good clarity and adherence to basic legal frameworks, but is significantly hampered by restricted document access and inconsistencies regarding e-submission, impacting fairness and practicality.

Score Breakdown

Legal Compliance75/100

The tender correctly defines the procedure type and CPV codes, and no disputes are reported. Its EU Funded and WTO/GPA characteristics suggest adherence to broader regulatory frameworks. However, 'Restricted document access' is a significant concern regarding transparency and equal treatment, potentially hindering full compliance by bidders.

•Restricted document access
Clarity80/100

The tender description is clear, and requirements are well-structured, referencing specific documents for details on exclusion grounds, eligibility, technical specifications, and financial offers. Performance conditions are clearly linked to the technical specification and draft contract, enhancing overall clarity.

Completeness70/100

All essential basic information, financial details, timeline, and location data are provided. Requirements and criteria are referenced in the attached documents. However, the 'Restricted document access' means that while documents exist, their full availability to all potential bidders is compromised, impacting the practical completeness of the tender.

•Restricted document access
Fairness55/100

The tender discloses the estimated value and allows for equivalent goods, promoting some level of fairness. However, 'Restricted document access' is a major impediment to equal opportunity and transparency. Furthermore, the 'No e-submission' flag, despite 'E-Procurement' being listed, indicates a lack of modern, accessible submission methods, which can disadvantage certain bidders.

•Restricted document access
•Contradiction: E-Procurement characteristic vs. No e-submission flag
Practicality65/100

The tender specifies contract duration and financing information. However, the lack of electronic submission capabilities ('No e-submission') presents a significant practical hurdle for bidders in a modern procurement environment. A specific contract start date is also not provided.

•No e-submission
•No specific contract start date
Data Consistency50/100

Most key fields are populated, and dates are logical. However, there is a critical inconsistency between the 'E-Procurement' characteristic and the 'No e-submission' automated check result. This contradiction on a fundamental aspect of the procurement process raises concerns about the reliability of the tender information.

•Contradiction: E-Procurement characteristic vs. No e-submission flag
Sustainability50/100

The tender is identified as EU Funded, which often implies adherence to higher standards. However, there are no explicit mentions or requirements related to green procurement, social aspects, or innovation focus within the provided information.

•No explicit green procurement criteria
•No explicit social criteria

Strengths

Clear tender description and well-structured requirements
Estimated value and contract duration clearly specified
EU Funded and WTO/GPA characteristics
Allows for equivalent goods in technical specifications
No reported disputes or suspensions

Concerns

Restricted document access for potential bidders
Contradiction regarding e-procurement/e-submission capabilities
Lack of explicit green, social, or innovation criteria
Absence of a specific contract start date
Potential for reduced bidder participation due to access and submission issues

Recommendations

1. Ensure full and unrestricted access to all tender documents for all potential bidders.
2. Clarify and resolve the inconsistency regarding e-procurement and e-submission capabilities, ideally enabling full electronic submission.
3. Consider integrating explicit green, social, or innovation criteria to align with modern procurement best practices, especially for EU-funded projects.

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Tender Quality Score
66/ 100 · Good
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