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Estonia8 days leftOpen

Expert service for the renewal of security systems and automation of traffic management

Tender Overview

ORGANIZATION

AS Eesti Raudtee

LOCATION

Töid on võimalik teostada kaugtööna sh MS Teams vahendusel, kuid teatud juhtudel on vajalik liikuda kas süsteemi- või tarkvara tarnija asukohta (näiteks võtmaks osa tehase testidest) või Tellija juurde (näiteks võtmaks osa testidest, kohapealsest meeskonnatööst ja taristu külastusest, vajadusega teostada kvaliteedikontrolli või järelevalvet jms). Vt täpsemalt HD Lisa 1 ja HD Lisa 6., Estonia

VALUE

€430,000

DEADLINE

February 10, 2026 at 12:00

CATEGORY

Services

CPV CODE

71311300-4

REFERENCE

304641

Project Timeline

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Contact Information

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View Original

Original Tender Description

Turvangusüsteemide uuendamise ning liikluskorralduse automatiseerimise alase tehnilise ekspertteenuse osutamine peamiselt CCS ja TTCMS projektis, kuid vajadusel ka teistes infrastruktuuri projektides. Hanke ese on täpsemalt kirjeldatud HD Lisas 1.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must not have any exclusion grounds specified in the Public Procurement Act.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must meet the qualification conditions.
  • The bidder must meet the tender participation conditions.
  • The bidder must agree to the special conditions of the contract.
  • The bidder must agree to the general conditions of the contract.
  • The bidder must comply with the definitions of subcontractor, unforeseen physical conditions, contract price, and penalty clause as per the general conditions of the contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Qualification requirements for the team, including CCS and TTCMS experts.
  • Language proficiency requirements for the team, including CCS and TTCMS experts.
  • The expert must be capable of advising technical and project teams on the planning, implementation, and use of new technological solutions (e.g., Westrace MKII, DaVinci systems).
  • The expert must ensure the absence of conflicts of interest.
  • The expert must ensure the safe interaction of systems.
  • The CCS expert must have detailed work experience in railway safety system projects.
  • The CCS expert's work experience must include modern microprocessor systems and relay-based systems.
  • The CCS expert's work experience must include CENELEC RAMS, CSM ISA/AsBo, and ERTMS topics.
  • The TTCMS expert must have detailed work and project experience in upgrading traffic management systems on 1520 mm gauge railways (e.g., DaVinci).
  • The TTCMS expert's work experience must include CENELEC RAMS, CSM ISA/AsBo, and ERTMS topics.
  • Team competence and quality account for 40% of the bid evaluation, emphasizing CCS expert experience.
  • In case of a tie in points, the bid with the highest score for team experience will be deemed successful.
💰

FINANCIAL REQUIREMENTS

  • Requirements for submitting the bid price.
  • The service hourly rate accounts for 60% of the bid evaluation.
  • The bid must consider the maximum contract value of 430,000 EUR.
📋

SUBMISSION REQUIREMENTS

  • The bid must be prepared in Estonian or English.
  • If the bid contains documents in a language other than the submission language, a translation into Estonian or English must be provided.
  • Confirmation of the absence of exclusion grounds and meeting qualification conditions must be submitted using form HD Lisa 5.
  • The bid must comply with the general submission and content requirements described in the Invitation to Tender document.
  • A power of attorney for the person representing the bidder must be submitted (using form HD Lisa 3) if the bid is submitted or the contract signed by an authorized person.
  • In case of a joint bid, a power of attorney for joint bidders must be submitted (using form HD Lisa 4), confirming their joint submission and authorizing one party to act on their behalf.
  • An application for participation must be submitted (using form HD Lisa 2), including company data and confirmation of agreement with the tender conditions.
  • The application for participation must include a list of authorized representatives.
  • If necessary, reliance on the resources of another entity must be stated in the confirmation (using form HD Lisa 5).
  • The CCS expert's CV must be submitted using form HD Lisa 81.
  • The TTCMS expert's CV must be submitted using form HD Lisa 82.
  • The submission deadline is 2026-02-10 at 12:00:00.

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PDF
Vastavustingimused
Hanke Tingimused304641_vastavustingimused.pdf10.3 KB
Summary:
This document outlines the participation conditions for AS Eesti Raudtee's expert service tender, requirements for submitting the tender cost, and qualification and language proficiency criteria for the team, including CCS and TTCMS experts.
DOC
HD Lisa 2 Hankes osalemise avaldus
Esitamise VormidHD Lisa 2 Hankes osalemise avaldus.docx32.8 KB
Summary:
This document is an application form for tender participation, requiring bidders to provide company details and confirm agreement with the tender conditions, including a list of authorized representatives.
DOC
HD Lisa 5 Kinnitused
VastavusdeklaratsioonHD Lisa 5 Kinnitused.docx31.3 KB
Summary:
This document is a bidder's confirmation that they do not have the exclusion grounds specified in the Public Procurement Act, meet the qualification requirements, and, if applicable, rely on the resources of another entity.
DOC
HD Lisa 8.1 CCS ekspert CV
CVHD Lisa 81 CCS ekspert CV.docx28.2 KB
Summary:
This document is a CV template for a CCS expert, requiring detailed work experience in railway signaling system projects, including modern microprocessor-based systems, relay-based systems, and CENELEC RAMS, CSM ISA/AsBo, ERTMS topics.
DOC
HD Lisa 8.2 TTCMS ekspert CV
CVHD Lisa 82 TTCMS ekspert CV.docx33.1 KB
Summary:
This document is a CV form for a TTCMS expert, requiring detailed work and project experience in modernizing traffic control systems on 1520 mm gauge railways (e.g., DaVinci) or in CENELEC RAMS, CSM ISA/AsBo, and ERTMS topics.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304641_hindamiskriteeriumid.pdf3.2 KB
Summary:
This document describes the tender evaluation criteria and methodology, focusing 60% on the hourly service fee and 40% on team competence and quality.
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded304641_korvaldamise_alused_ja_kvalifitse...8.2 KB
Summary:
This document outlines the mandatory exclusion grounds and qualification criteria for tenderers, requiring confirmation of their absence via HD Annex 5.
DOC
HD Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD Lisa 1 Tehniline kirjeldus.docx87.0 KB
Summary:
This document outlines the technical expert's role in AS Eesti Raudtee's major projects, advising technical and project teams on the planning, implementation, and use of new technological solutions (e.g., Westrace MKII, DaVinci systems), ensuring no conflict of interest and safe system interoperability.
DOC
HD Lisa 3 Pakkujat esindava isiku volikiri
VolikiriHD Lisa 3 Pakkujat esindava isiku voliki...26.0 KB
Summary:
This document is a power of attorney template, authorizing a natural person to represent the bidder in the procurement procedure, including submitting the bid and signing the contract.
DOC
HD Lisa 4 Ühispakkujate volikiri
VolikiriHD Lisa 4 Ühispakkujate volikiri.docx26.3 KB
Summary:
This document is a power of attorney for joint bidders, confirming their joint submission of a bid and authorizing one party to act on their behalf in tender-related activities.
PDF
HD Lisa 6.1 Hankelepingu üldtingimused
Lepingu MallHD Lisa 61 Hankelepingu üldtingimused.pd...148.9 KB
Summary:
This document outlines the general terms and conditions for the AS Eesti Raudtee service contract, defining key concepts such as subcontractor, unforeseen physical conditions, contract price, and penalty.
DOC
HD Lisa 6 Hankelepingu eritingimused
Lepingu MallHD Lisa 6 Hankelepingu eritingimused.doc...76.6 KB
Summary:
This document outlines the special conditions of the service contract for providing expert services in security system renewal and traffic management automation, specifying the parties, contract object, duration, and maximum value.
DOC
HD Lisa 7 Hindamiskriteeriumid
HindamiskriteeriumidHD Lisa 7 Hindamiskriteeriumid.docx50.5 KB
Summary:
This document outlines the tender evaluation criteria, assigning a 60% weight to service cost and a 40% weight to team competence and quality, with a focus on the CCS expert's experience.
DOC
Pakkumuse kutse dokument
Hanke Tingimused_LH_Pakkumuse kutse dokument.docx50.8 KB
Summary:
This document is an invitation to tender from AS Eesti Raudtee for expert services in updating security systems and automating traffic management, outlining general requirements for bid submission and content.

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70
Good

Tender Quality Score

This tender demonstrates good clarity and legal compliance, with detailed requirements and evaluation criteria. However, significant concerns arise regarding fairness due to highly specific technical requirements that may unduly restrict competition, and it lacks comprehensive sustainability criteria beyond innovation focus.

Score Breakdown

Legal Compliance85/100

The tender generally adheres to legal requirements, with a clearly defined procedure type (negotiated, indicated by 'Negotiation Allowed'), appropriate CPV codes, and reasonable submission deadlines. No disputes or suspensions are reported.

Clarity90/100

The tender description is clear, and requirements are well-documented, understandable, and comprehensively extracted by AI. Evaluation criteria and performance conditions are clearly specified or referenced to detailed annexes.

Completeness75/100

All essential basic information, financial details, and timelines are provided. Requirements and evaluation criteria are thoroughly defined. However, the contract duration is not explicitly stated in the main summary, though likely available in the referenced contract documents.

•Missing explicit contract duration in the main summary.
Fairness40/100

While e-procurement is enabled and evaluation criteria are transparent, the technical capability requirements are highly specific, demanding 'detailed work experience' with '1520 mm gauge railways' and specific vendor systems (e.g., Westrace MKII, DaVinci). This level of specificity strongly suggests potential tailoring to a very limited pool of experts, significantly hindering open competition.

•Highly specific technical requirements (1520 mm gauge, named vendor systems) suggest potential tailoring.
Practicality65/100

Electronic submission is supported, and financing information is referenced. However, the contract start date is not explicitly provided, and a direct document URL is not included in the summary, which could slightly impede quick access to all details.

•Contract start date not explicitly stated.
•No direct document URL in summary.
Data Consistency75/100

Most key fields are populated, and dates are logical. Minor inconsistencies include a missing NUTS code and the 'Value Classified: Yes' flag contradicting the displayed estimated value.

•Missing NUTS code.
•'Value Classified: Yes' contradicts displayed estimated value.
Sustainability30/100

The tender explicitly mentions an 'Innovation Focus,' which is positive. However, it lacks specific criteria for green procurement or social aspects, as confirmed by automated checks.

•No explicit green procurement or social criteria.

Strengths

Clear and detailed technical requirements and evaluation criteria.
Robust legal compliance with reasonable deadlines and defined procedure.
Comprehensive documentation with 14 attached documents.
Support for electronic submission and e-procurement.
Explicit innovation focus.

Concerns

Highly specific technical requirements (1520 mm gauge, specific vendor systems) suggesting potential tailoring and limited competition.
Lack of explicit green procurement and social criteria.
Contract duration and start date not immediately visible in the main summary.
Minor data inconsistencies (NUTS code, value classification flag).

Recommendations

1. Review and broaden technical capability requirements to allow for equivalent experience or alternative solutions, fostering wider competition.
2. Integrate specific green procurement and social responsibility criteria into future tenders.
3. Ensure all key contract details, such as duration and start date, are clearly stated in the main tender summary.

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Tender Quality Score
70/ 100 · Good
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