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Interim Analysis of the Incapacity for Work Prevention Project for the Ministry of Social Affairs

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€200,000

DEADLINE

February 12, 2026 at 11:00

CATEGORY

Services

CPV CODE

79311410-4

REFERENCE

303018

Project Timeline

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Contact Information

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Original Tender Description

Sotsiaalministeeriumil on seatud eesmärk luua pikaajalise ajutise töövõimetusega inimeste püsiva töövõimetuse ennetamise ja tööhõives püsimise toetamise süsteem, mis hõlmab haiguslehe ajal töötamise jätkamist võimaldava koostöömudeli, teenuste ja hüvitamisskeemi loomist ning infosüsteemide arendusi ja andmevahetust. Sotsiaalministeerium on võtnud kohustuse teatud aja uue süsteemi töötamise järel teha mõju hindamise uuring, et hinnata süsteemi toimimist vastavalt eesmärgile ja kavandada vajaduse korral edasiarendusi. Soovime vahehindamise käigus teada saada, kuidas selle alusel rakendatud muudatused on toiminud ning kas on vaja teha täiendusi, lisada teenuseid või parendada protsesse.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Comply with EU sanctions when involving subcontractors and suppliers.
  • Meet the exclusion conditions described in the procurement passport.
  • Avoid grounds for rejection as specified by the contracting authority.
✓

ELIGIBILITY REQUIREMENTS

  • Meet the qualification conditions described in the procurement passport.
  • For joint bidders, submit a power of attorney.
  • Follow instructions regarding foreign branches.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate understanding of the objective and content of the interim analysis of the disability prevention project.
  • Propose a research methodology.
  • Provide a time and activity schedule.
  • Present a risk plan.
  • Submit team members' qualifications and experience using the provided CV form.
💰

FINANCIAL REQUIREMENTS

  • Submit the cost of the service.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid electronically.
  • Declare business secrets, if any.
  • For joint bidders, submit a power of attorney.
  • Submit a proposal demonstrating understanding of the analysis objective and content.
  • Submit a detailed research methodology.
  • Submit a time and activity schedule.
  • Submit a risk plan.
  • Submit the cost proposal.
  • Submit team members' CVs using the provided "Lisa 4 Meeskonnaliikme CV vorm.docx".
  • Ensure team members' consent to participate in the contract execution and for data processing is confirmed in the CV form.
  • Adhere to instructions for joint bids and foreign branches.
  • Complete the European Single Procurement Document (ESPD) electronically.

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PDF
Vastavustingimused
Vastavusdeklaratsioon303018_vastavustingimused.pdf16.6 KB
Summary:
This document outlines tender submission conditions, including requirements for joint tenderers' power of attorney, declaration of business secrets, and compliance with EU sanctions regarding subcontractors and suppliers.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303018_hindamiskriteeriumid.pdf4.7 KB
Summary:
This document outlines the evaluation criteria and their weights for the interim analysis project on disability prevention for the Ministry of Social Affairs, requiring bidders to present their understanding of the analysis's purpose and content, research methodology, timeline, risk plan, and cost.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303018_hankepass_taiendavate_selgitusteg...65.6 KB
Summary:
This document is an explanatory ESPD outlining the qualification and exclusion criteria for the tender on the interim analysis of the Ministry of Social Affairs' disability prevention project, but it is not for submission as the actual ESPD must be completed electronically.
DOC
Andmetöötlusleping
Lepingu Mall303018_Andmetöötlusleping.docx41.5 KB
Summary:
This document is an annex to the procurement contract, outlining the terms and obligations for personal data processing in accordance with GDPR, when the contractor (processor) processes data on behalf of the Ministry of Social Affairs (controller).
DOC
Lisateave
Hanke Tingimused303018_Lisateave.docx44.7 KB
Summary:
This document clarifies that the contracting authority will not divide the public procurement into parts, provides instructions for joint tenders and foreign branches, and addresses tender confidentiality and grounds for rejection.
DOC
Lepingu projekt
Lepingu Mall303018_Töövõtuleping (1).docx45.6 KB
Summary:
This is a draft service contract for the interim analysis of the work ability prevention project for the Ministry of Social Affairs, outlining the general terms, parties, and scope of work for the awarded contractor.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa_1_Tehniline_kirjeldus.docx89.5 KB
Summary:
This document outlines the background and objectives of an interim analysis for the Ministry of Social Affairs' work incapacity prevention project, focusing on evaluating the effectiveness of implemented changes and identifying needs for system improvements.
DOC
Hindamismetoodika
HindamiskriteeriumidLisa_3_Hindamismetoodika.docx48.3 KB
Summary:
This document details the 100-point evaluation methodology for proposals, allocating points between the technical solution (understanding, methodology, timeline, risk plan) and cost, to help bidders understand the criteria for a successful submission.
DOC
CV vormid
CVLisa 4 Meeskonnaliikme CV vorm.docx27.3 KB
Summary:
This document is a CV form for submitting team members' qualifications and experience, confirming their consent to participate in the contract execution and for data processing.

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86
Excellent

Tender Quality Score

This tender for an interim analysis of a disability prevention project is generally well-structured with clear technical requirements, but it critically omits the contract duration and misses opportunities for incorporating social criteria.

Score Breakdown

Legal Compliance100/100

The tender appears legally compliant, incorporating standard mandatory exclusion grounds, adherence to EU sanctions, and the requirement for electronic ESPD submission. These elements align with common public procurement regulations.

Clarity80/100

The project description and the technical capability requirements are clearly articulated, providing bidders with a good understanding of the analysis objective and expected deliverables. However, the absence of a specified contract duration introduces a significant ambiguity.

Completeness91/100

While most essential requirements are present, the critical omission of the contract duration significantly impacts the completeness of the tender, making it challenging for bidders to accurately scope and cost their proposals. The specific qualification criteria from the 'Procurement Passport' are not detailed in the provided extract, which could be a completeness issue if not clearly defined in the full document.

Fairness100/100

The requirements, particularly those for technical capability focusing on methodology, risk planning, and team qualifications, appear objective and are not indicative of being tailored for a specific company. This promotes fair competition among qualified bidders.

Practicality60/100

The lack of a specified contract duration poses a practical challenge for bidders, hindering their ability to accurately plan resources, allocate time, and formulate precise cost proposals. This could lead to less accurate bids or the inclusion of higher risk premiums.

Data Consistency100/100

The requirements are largely consistent across different sections, although some requirements are duplicated between the 'Technical Capability' and 'Submission Requirements' sections. This duplication does not create inconsistencies but could be streamlined.

Sustainability50/100

The tender explicitly mentions 'Green Procurement' and 'EU Funded,' indicating an awareness of sustainability. However, given the project's social nature (disability prevention), the absence of specific social criteria represents a missed opportunity to further enhance the tender's sustainability impact.

Strengths

Clear and comprehensive project description and objective.
Well-defined technical capability requirements, including methodology, risk plan, and team qualifications.
Incorporation of standard legal and administrative requirements (ESPD, EU sanctions, electronic submission).
Explicit mention of Green Procurement and EU funding characteristics.

Concerns

Critical omission of the expected contract duration, hindering accurate bid preparation and resource planning.
Lack of specific social criteria, which is a missed opportunity for a socially-focused, EU-funded project.
The detailed qualification criteria from the 'Procurement Passport' are not explicitly outlined in the provided extract, which is crucial for bidders.

Recommendations

1. Clearly specify the expected contract duration to enable bidders to accurately plan resources, allocate time, and formulate precise cost proposals.
2. Integrate relevant social criteria, such as promoting employment for vulnerable groups or ensuring fair working conditions, aligning with the project's social objectives and EU funding.
3. Ensure all qualification criteria in the 'Procurement Passport' are unambiguously defined and proportionate to the contract's scope and value.

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Tender Quality Score
86/ 100 · Excellent
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