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United Kingdom31 days leftOpen

Community Equipment Maintenance and Repair Service 2026

Tender Overview

LOCATION

West Midlands, United Kingdom

VALUE

£192,000

DEADLINE

March 05, 2026 at 12:00

CATEGORY

Other

CPV CODE

33000000

REFERENCE

005397-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

Community Equipment Services (CES) is operated by Solihull Metropolitan Borough Council (SMBC) and provides community health and social care related equipment delivery, installation, collection, repair and maintenance to Solihull residents, both adults and children and is commissioned by Birmingham and Solihull Integrated Care Board (ICB) across this locality. The service enables individuals to maintain independence, maximise wellbeing, and remain safely within their own home for as long as possible. CES supplies a wide range of equipment, including hoists, slings, mobility equipment, movement aids, and equipment to support with community, independent daily living. While CES delivers, installs and collects equipment directly, the service has a limited in-house maintenance and repair function. This specification sets out the requirements for a contracted provider to deliver planned maintenance, statutory inspections, reactive repairs, and associated technical support. The contract will ensure that equipment remains safe, reliable, compliant with statutory requirements, and always fit for purpose. The Provider will contribute to supporting vulnerable residents, reducing risk, preventing hospital admission, and enabling faster hospital discharge.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided tender summaries.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must be capable of providing planned maintenance, statutory inspections, reactive repairs, and technical support for community health and social care equipment.
  • The bidder must be able to service a wide range of equipment, including hoists, slings, mobility equipment, movement aids, and equipment to support independent daily living.
  • The bidder must be able to operate within the Solihull Metropolitan Borough Council locality, serving Solihull residents (adults and children).
  • The bidder must ensure that equipment remains safe, reliable, compliant with statutory requirements, and always fit for purpose.
  • The bidder must contribute to supporting vulnerable residents, reducing risk, preventing hospital admission, and enabling faster hospital discharge.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrated capability to deliver planned maintenance services for community health and social care equipment.
  • Demonstrated capability to perform statutory inspections on relevant equipment.
  • Demonstrated capability to provide reactive repair services for community health and social care equipment.
  • Demonstrated capability to offer associated technical support for the equipment.
  • Expertise in maintaining and repairing a wide range of community health and social care equipment, including but not limited to hoists, slings, mobility equipment, movement aids, and independent daily living equipment.
  • Ability to ensure compliance with all relevant statutory requirements for the serviced equipment.
  • Ability to ensure the safety and reliability of all maintained and repaired equipment.
💰

FINANCIAL REQUIREMENTS

  • The bidder must be able to deliver the required services within an estimated contract value of 192,000 EUR (or £160,000).
📋

SUBMISSION REQUIREMENTS

  • All bids must be submitted by the deadline of 2026-03-05T12:00:00+00:00.

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DOC
OCDS Record
OCDS Data005397-2026_ocds_record.json
Summary:
Solihull Metropolitan Borough Council is seeking a provider for planned maintenance, statutory inspections, reactive repairs, and technical support for community health and social care equipment used by residents.
DOC
OCDS Release Package
OCDS Data005397-2026_ocds_release.json
Summary:
This tender seeks a provider for planned maintenance, statutory inspections, reactive repairs, and technical support for community health and social care equipment in Solihull, ensuring safety and compliance.
PDF
Official PDF Version
General Information005397-2026_official.pdf
Summary:
Solihull Metropolitan Borough Council seeks a provider for planned maintenance, statutory inspections, reactive repairs, and technical support for community health and social care equipment, valued at £160,000 over two years.
HTM
Tender Notice
Administrative Documents005397-2026.html
Summary:
This tender notice from Solihull Metropolitan Borough Council seeks a provider for planned maintenance, statutory inspections, reactive repairs, and technical support for community health and social care equipment, ensuring safety, reliability, and compliance for residents.

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62
Good

Tender Quality Score

This tender for community equipment maintenance is well-described with clear requirements, but significantly lacks specified evaluation criteria and does not support electronic submission, impacting fairness and clarity for potential bidders.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code appropriately, and there are no reported disputes. However, the 'Liable Person' is not specified, and the summary lacks explicit mandatory exclusion grounds, which are minor compliance gaps. The missing reveal date is also a minor transparency concern.

•Missing reveal date
•No explicit mandatory exclusion grounds detailed in summary
Clarity50/100

The service description and AI-extracted requirements for eligibility and technical capability are clear and unambiguous. However, the critical absence of specified evaluation criteria is a major deficiency, making it difficult for bidders to understand how their proposals will be assessed.

•Missing evaluation criteria
•Performance conditions not explicitly measurable
Completeness65/100

Most essential information such as title, reference, organization, value, duration, and deadlines are provided. All four tender documents are available. Nevertheless, the crucial omission of evaluation criteria and the unspecified 'Liable Person' represent significant gaps in completeness.

•Missing evaluation criteria
•'Liable Person' not specified
Fairness50/100

The tender provides full document access and discloses the estimated value, and requirements appear generic. However, the absence of evaluation criteria severely compromises transparency and objectivity in the assessment process. Additionally, the lack of e-submission creates an unequal access barrier for potential bidders.

•Missing evaluation criteria
•No e-submission
Practicality60/100

The contract start date and duration are clearly specified. However, the lack of electronic submission support is a significant practical drawback, potentially increasing administrative burden for bidders. The document URL is not explicitly provided in the summary.

•No e-submission
•Document URL not explicitly provided in summary
Data Consistency90/100

Key fields are largely populated, and dates are logical and consistent. There are no reported suspensions or disputes. The only minor inconsistency is the unpopulated 'Liable Person' field.

•'Liable Person' field is empty
Sustainability20/100

The tender does not explicitly incorporate green procurement, social criteria, or an innovation focus within its requirements or evaluation. While the service itself has social benefits, these are not integrated as procurement criteria for bidders.

•No explicit green procurement criteria
•No explicit social criteria for bidders

Strengths

Clear and detailed service description
Well-defined eligibility and technical capability requirements
Value, duration, and key timelines are clearly specified
All tender documents are available
High data consistency with logical dates and no disputes

Concerns

Critical absence of specified evaluation criteria
Lack of electronic submission support
No explicit mandatory exclusion grounds detailed in the summary
Absence of specific green, social, or innovation procurement criteria
Missing 'Liable Person' and reveal date

Recommendations

1. Immediately publish comprehensive evaluation criteria to ensure transparency and fairness.
2. Implement electronic submission capabilities to enhance accessibility and efficiency.
3. Consider integrating sustainability (green/social) and innovation criteria into future tenders.

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Tender Quality Score
62/ 100 · Good
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