Estonia0 days leftClosed

Purchase of a license for forensic multimedia file investigation software or software suite

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€40,000

DEADLINE

February 02, 2026 at 13:00

CATEGORY

Supplies

CPV CODE

48900000-7

REFERENCE

300919

Project Timeline

Contact Information

View Original

Original Tender Description

Kriminalistikaline multimeedia failide uurimise tarkvara või tarkvarapere litsentsi ostmine vastavalt lisale 2 tehniline kirjeldus.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Confirm the absence of exclusion grounds as stipulated in § 95 (1) of the Public Procurement Act.
  • Be prepared to submit remedial measures if necessary.

ELIGIBILITY REQUIREMENTS

  • Confirm compliance with all tender conditions, including bid validity and location requirements.
  • The supplier must be the manufacturer or an authorized reseller of the software.
  • Accept the terms and conditions of the draft contract, including provisions for license activation, validity, acceptance, defect rectification, and penalty clauses.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The offered software must enable analysis, enhancement, conversion, authentication, manipulation detection, and reporting for audio, photo, and video files.
  • The offered software must support three users.
💰

FINANCIAL REQUIREMENTS

  • Submit the total bid price (excluding taxes).
  • The bid price is the sole evaluation criterion, with the lowest price receiving the maximum score.
📋

SUBMISSION REQUIREMENTS

  • The submission deadline is 2026-02-02 at 13:00:00.
  • Submit essential administrative data for contract signing and identification of representatives for the exclusion grounds check.
  • If submitting as a joint bidder, provide a power of attorney confirming the joint bid, joint and several liability, and designating an official representative.

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PDF
Vastavustingimused
Hanke Tingimused300919_vastavustingimused.pdf10.5 KB
Summary:
Bidders must confirm compliance with all tender conditions, including offer validity and location requirements, and provide essential administrative data for contract signing and identification of representatives for exclusion checks.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid300919_hindamiskriteeriumid.pdf2.9 KB
Summary:
The tender will be evaluated solely based on the total cost of the offer (excluding taxes), with the lowest price receiving the maximum points.
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded300919_korvaldamise_alused_ja_kvalifitse...4.1 KB
Summary:
Companies must confirm they are not subject to the exclusion grounds specified in § 95 (1) of the Public Procurement Act and are prepared to submit remedial measures if required.
PDF
Lihthankemenetluse kord
Hanke TingimusedLihthankemenetluse kord ja riigihanke al...540.8 KB
Summary:
This document outlines the simplified procurement procedure and general conditions for purchasing forensic multimedia file analysis software licenses, including submission requirements and qualification criteria.
DOC
Lisa 1 Hankelepingu projekt
Lepingu MallLisa 1 Hankelepingu projekt.docx27.8 KB
Summary:
This document is a draft procurement contract for the purchase of a license for forensic multimedia file investigation software, outlining contract performance terms, license activation, validity, acceptance, defect resolution, penalties, and the supplier's obligation to be the manufacturer or an authorized reseller.
DOC
Lisa 2 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 2 Tehniline kirjeldus.docx43.5 KB
Summary:
This document outlines the technical requirements for forensic multimedia file investigation software or a software suite for three users, which must enable the analysis, enhancement, conversion, authentication, manipulation detection, and reporting of audio, photo, and video files.
DOC
Lisa 4.1 Ühispakkujate volikirja vorm
VolikiriLisa 41 Uhispakkujate volikirja vorm.doc...17.7 KB
Summary:
This document is a power of attorney form for joint bidders, confirming their joint submission, solidary liability, and appointing an official representative for the public procurement and contract signing.

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74
Good

Tender Quality Score

This tender for forensic multimedia software is generally well-structured for a simplified procedure, with clear requirements and good transparency regarding access and value. However, it suffers from a notable inconsistency in evaluation criteria and lacks any sustainability considerations.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good compliance with national regulations for a simplified procedure, referencing the Public Procurement Act and providing a reasonable submission deadline. No disputes or suspensions are noted.

Clarity80/100

Requirements are generally clear and well-documented, including technical specifications and performance conditions. However, there is a minor contradiction between the stated 'relative_weighting' characteristic and the explicit 'lowest price' evaluation criterion, which introduces slight ambiguity.

Contradiction in evaluation criteria (relative_weighting vs. lowest price)
Completeness75/100

Most essential information, including basic details, financial data, and deadlines, is provided. A comprehensive set of documents is attached. However, specific location information beyond the NUTS code is missing, and some key documents like evaluation criteria and the draft contract are not explicitly marked as 'Required'.

Specific location information beyond NUTS code is missing
Some key documents (evaluation criteria, draft contract) not explicitly marked as 'Required'
Fairness85/100

The tender offers full document access, discloses the estimated value, and utilizes e-procurement for equal access. Evaluation criteria (lowest price) are objective. The requirement for the supplier to be a manufacturer or authorized reseller is common for specialized software and does not appear to be tailored.

Practicality70/100

Electronic submission is supported, and the contract duration is clearly specified. While the contract start date is not provided, this is common for tenders. The absence of an explicit document URL is a minor concern, though implied by e-procurement.

Contract start date is not explicitly known
Explicit document URL not provided (though implied by e-procurement)
Data Consistency60/100

A significant inconsistency exists between the 'Evaluation Criteria: relative_weighting' characteristic and the explicit statement that 'The bid price is the sole evaluation criterion, with the lowest price receiving the maximum score'. This contradiction reduces data consistency.

Contradiction in evaluation criteria (relative_weighting vs. lowest price)
Sustainability30/100

The tender explicitly lacks green procurement, social criteria, and innovation focus, as indicated by automated checks. While it is EU-funded, this does not translate into specific sustainability requirements within the tender itself.

No green procurement criteria
No social criteria

Strengths

Clear and specific technical requirements
Transparent financial information (value disclosed, lowest price criterion)
Electronic submission and e-procurement enabled
Comprehensive set of tender documents provided
EU Funded, suggesting adherence to broader standards

Concerns

Contradiction in evaluation criteria (relative_weighting vs. lowest price)
Lack of specific sustainability, social, or innovation criteria
Some key documents (evaluation criteria, draft contract) not explicitly marked as 'Required'
Absence of a specific contract start date
Requirement for 'manufacturer or authorized reseller' could be seen as slightly restrictive

Recommendations

1. Rectify the inconsistency regarding evaluation criteria to clearly state whether it's lowest price or relative weighting.
2. Consider incorporating sustainability, social, or innovation criteria where applicable, especially for EU-funded projects.
3. Ensure all critical documents, such as evaluation criteria and the draft contract, are explicitly marked as 'Required' for bidders.

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B
Tender Quality Score
74/ 100 · Good

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