United Kingdom18 days leftOpen

Clerk of Works: Ordnance Lane, Willow House & Lowfield Plot A

Tender Overview

ORGANIZATION

City of York Council

LOCATION

North Yorkshire, United Kingdom

VALUE

£350,000

DEADLINE

February 20, 2026 at 12:00

CATEGORY

Other

CPV CODE

71315000

REFERENCE

001763-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The City of York Council (CYC) is conducting this procurement to select a supplier for: Clerk of Works: Ordnance Lane, Willow House & Lowfield Plot A. The City of York Council has embarked on an ambitious housing delivery programme. The council aims to build over 600 homes designed to be net zero carbon in use and achieve Passivhaus certification. The schemes also focus on low embodied carbon, as well as having a focus on quality design and place making. The council is in the process of appointing a contractor for its second phase of net zero developments. The City of York Council are now seeking a Building Clerk of Works (CoW) and Mechanical and Electrical (M&E) CoW to monitor the quality of these schemes.
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds detailed in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements detailed in the provided tender information.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide a Building Clerk of Works (CoW).
  • Provide a Mechanical and Electrical (M&E) Clerk of Works (CoW).
  • Possess expertise in monitoring quality for housing developments.
  • Possess expertise in net-zero carbon in use standards.
  • Possess expertise in Passivhaus certification.
  • Possess expertise in low embodied carbon principles.
  • Possess expertise in quality design.
  • Possess expertise in place making.
  • Demonstrate capability to monitor quality for large-scale housing programmes (over 600 homes).
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements detailed in the provided tender information.
📋

SUBMISSION REQUIREMENTS

  • Submit bid by 2026-02-20 12:00:00.
  • Address the provision of both a Building Clerk of Works and an M&E Clerk of Works.
  • Demonstrate understanding and capability regarding net-zero carbon in use.
  • Demonstrate understanding and capability regarding Passivhaus certification.
  • Demonstrate understanding and capability regarding low embodied carbon.
  • Demonstrate understanding and capability regarding quality design.
  • Demonstrate understanding and capability regarding place making.
  • Acknowledge the contract duration of 49 months.
  • Acknowledge the estimated contract value of 350,000 EUR.

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PDF
Official PDF Version
PDF001763-2026_official.pdf
Summary:
The City of York Council seeks a Building Clerk of Works and an M&E Clerk of Works for a 4-year, £280,000 contract to monitor the quality of over 600 net-zero carbon, Passivhaus certified housing developments.

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68
Good

Tender Quality Score

This tender outlines an ambitious and commendable project with a strong focus on sustainability and quality, but the critical absence of full tender documents and evaluation criteria severely compromises the procurement process's transparency, fairness, and completeness.

Score Breakdown

Legal Compliance100/100

The tender lacks specific details on mandatory exclusion grounds, eligibility requirements, and financial requirements, which are fundamental components of a legally compliant procurement process. Without these, bidders cannot fully assess their compliance or the contracting authority's adherence to procurement law.

No specific mandatory exclusion grounds detailed.
No specific eligibility requirements detailed.
Clarity40/100

While the project description and technical capability requirements are clear in outlining the desired expertise and project goals (net-zero, Passivhaus, low embodied carbon), the overall clarity of the procurement process is severely hampered by the absence of full tender documents. Bidders cannot understand the full scope, terms, or submission format.

No documents attached.
No document content available.
Completeness83/100

The tender information provided is critically incomplete. The absence of any attached documents, detailed exclusion/eligibility/financial requirements, and crucially, evaluation criteria, means that potential bidders lack the essential information needed to prepare a compliant and competitive bid.

No documents attached.
No document content available.
Fairness60/100

The highly specialized technical requirements (net-zero, Passivhaus, low embodied carbon, quality design, place making, large-scale monitoring) are appropriate for the project's ambition. However, the complete lack of evaluation criteria and full tender documents creates a significant risk of unfairness, as bidders cannot understand how their proposals will be assessed. This opacity could also lead to perceptions of tailoring, even if unintended.

Missing evaluation criteria.
Potential for perceived tailoring due to highly specific technical requirements combined with lack of evaluation criteria and full tender documents.
Practicality40/100

The project's technical requirements are practical and well-defined for achieving its sustainability goals. However, the procurement process itself is highly impractical for bidders due to the absence of essential documentation, making it impossible to formulate a proper submission.

Absence of essential tender documents makes practical bid preparation impossible.
Data Consistency100/100

The provided summary data is internally consistent. The description aligns with the technical requirements and the stated 'Innovation Focus'.

Sustainability25/100

The tender explicitly prioritizes sustainability, focusing on net-zero carbon in use, Passivhaus certification, and low embodied carbon. This is a significant strength and aligns with modern green procurement principles.

Strengths

Clear and ambitious sustainability goals (net-zero carbon, Passivhaus, low embodied carbon).
Specific technical expertise clearly defined.
Focus on quality design and place making.
Innovation Focus characteristic.

Concerns

Critical absence of full tender documents and content.
Missing evaluation criteria, making bid preparation and assessment opaque.
Lack of detailed mandatory exclusion grounds, eligibility, and financial requirements.
Potential for perceived tailoring due to highly specific requirements without transparent evaluation.
Missing NUTS code.

Recommendations

1. Immediately publish all comprehensive tender documents, including detailed specifications, terms and conditions, and submission templates.
2. Clearly define and publish the evaluation criteria and methodology, ensuring transparency and fairness.
3. Provide explicit details on mandatory exclusion grounds, eligibility criteria, and any specific financial requirements.

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B
Tender Quality Score
68/ 100 · Good

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