United Kingdom821 days leftOpen

DYNAMIC PURCHASING SYSTEM - PROVISION OF MOVES MANAGEMENT

Tender Overview

ORGANIZATION

Coventry University

LOCATION

West Midlands, United Kingdom

VALUE

Not disclosed

DEADLINE

May 03, 2028 at 11:00

CATEGORY

Other

CPV CODE

98392000

REFERENCE

012856-2023

Project Timeline

Contact Information

View Original

Original Tender Description

Coventry University Group has a requirement for Provision of Moves Management and is seeking to appoint several suppliers under the following Lots: Lot 1 - Localised Coverage - Small Projects, Lot 2 - National and International Coverage - Large Projects, Lot 3 - Specialised Move. The University intends to implement a Dynamic Purchasing System (DPS) to deliver these requirements. The tender process will follow the restricted procedure under the Public Procurement Regulations 2015 (PCR 2015). Establishing a DPS with multiple suppliers will help to create an environment that encourages fair competition, allowing suppliers to join at any time and choose whether to compete for all or any of the services under the DPS. The DPS will remain open to allow new suppliers, previously rejected suppliers, to apply for admittance to the DPS at any point throughout its duration.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to mandatory exclusion grounds as defined by the Public Procurement Regulations 2015 (PCR 2015).

ELIGIBILITY REQUIREMENTS

  • Bidders must be capable of providing 'Moves Management' services.
  • Bidders must be able to operate within a Dynamic Purchasing System (DPS) framework.
  • Bidders must be able to compete for services under specific Lots (Lot 1 - Localised Coverage - Small Projects, Lot 2 - National and International Coverage - Large Projects, Lot 3 - Specialised Move).
  • Bidders must comply with the Public Procurement Regulations 2015 (PCR 2015).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to provide 'Moves Management' services.
  • Capability to provide services for 'Localised Coverage - Small Projects' (if bidding for Lot 1).
  • Capability to provide services for 'National and International Coverage - Large Projects' (if bidding for Lot 2).
  • Capability to provide 'Specialised Move' services (if bidding for Lot 3).
  • Ability to operate within the DPS framework for the duration of the contract.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, insurance levels) are mentioned in the provided information.
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SUBMISSION REQUIREMENTS

  • Submission for admittance to the DPS must be made by the deadline: 2028-05-03 11:00:00.
  • Bidders must apply for admittance to the DPS.
  • Bidders can join the DPS at any time throughout its 60-month duration.
  • Bidders can choose whether to compete for all or any of the services under the DPS (Lot 1, Lot 2, Lot 3).

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PDF
Official PDF Version
PDF012856-2023_official.pdf
Summary:
Coventry University is establishing a Dynamic Purchasing System (DPS) for moves management, covering localised, national, international, and specialised projects, allowing suppliers to join and compete at any time.

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66
Good

Tender Quality Score

This tender establishes a Dynamic Purchasing System for moves management, promoting competition through continuous supplier entry and lot-based services. However, the significant lack of detailed documentation and specific requirements raises concerns regarding transparency and fair competition.

Score Breakdown

Legal Compliance100/100

The use of a Dynamic Purchasing System (DPS) under the Public Procurement Regulations 2015 (PCR 2015) is a legally sound framework for recurring services. The explicit mention of mandatory exclusion grounds aligns with legal requirements. However, the absence of detailed tender documents and specific evaluation criteria could lead to challenges in demonstrating full compliance with transparency and equal treatment principles during the admission phase.

Clarity40/100

The overall concept of the DPS and the service Lots is clear. However, the 'extracted requirements' are very high-level, and the complete absence of tender documents means critical details regarding scope, technical specifications, and operational procedures are missing, severely impacting clarity for potential bidders.

Completeness75/100

The tender information provided is severely incomplete. Key elements such as detailed technical specifications, specific financial requirements (beyond general capability), detailed evaluation criteria for DPS admission, and contract terms are entirely absent due to the lack of any attached documents.

Fairness60/100

The DPS structure itself, allowing continuous entry and choice of Lots, is designed to promote fairness and broad market access. However, the lack of specific, objective evaluation criteria for admission and the absence of detailed requirements could introduce subjectivity into the assessment process, potentially undermining fairness.

Practicality40/100

A DPS is a practical tool for procuring recurring services, offering flexibility for both the contracting authority and suppliers. However, the current lack of detailed information makes it impractical for potential bidders to adequately prepare their applications or understand the full scope of commitment required.

Data Consistency100/100

The provided information is internally consistent, with no apparent contradictions between the description and extracted requirements.

Sustainability0/100

There is no mention of green procurement or social criteria within the provided tender information, indicating a missed opportunity to incorporate sustainability objectives.

Strengths

Utilizes a Dynamic Purchasing System (DPS) for flexibility and continuous market access.
Clear breakdown of services into three distinct Lots.
Explicitly states adherence to Public Procurement Regulations 2015 (PCR 2015).
Allows suppliers to join at any time throughout the duration.

Concerns

Complete absence of tender documents, making it impossible for bidders to understand detailed requirements.
Lack of specific financial requirements (e.g., minimum turnover, insurance) for a 60-month contract.
Missing detailed evaluation criteria for admission to the DPS.
Estimated value not disclosed, hindering market assessment for potential bidders.
No mention of sustainability (environmental or social) criteria.

Recommendations

1. Immediately publish comprehensive tender documents detailing technical specifications, financial requirements, and clear evaluation criteria for DPS admission.
2. Disclose the estimated contract value to provide market transparency.
3. Integrate sustainability criteria (environmental and social) into the tender requirements and evaluation process.

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B
Tender Quality Score
66/ 100 · Good

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