United Kingdom21 days leftOpen

Purchase of Closed-Cycle Helium Cryogenic System

Tender Overview

ORGANIZATION

Heriot-Watt University

LOCATION

Eastern Scotland, United Kingdom

VALUE

£220,000

DEADLINE

February 23, 2026 at 12:00

CATEGORY

Other

CPV CODE

38000000

REFERENCE

006090-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The University is seeking a contractor to supply, deliver and install a closed-cycle helium cryogenic system for quantum-optics experiments.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any tender exclusion criteria.

ELIGIBILITY REQUIREMENTS

  • Bidders must comply with the Modern Slavery Act.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must be capable of supplying, delivering, and installing a closed-cycle helium cryogenic system for quantum-optics experiments.
  • Bidders' technical proposal will be evaluated based on 70% of the total criteria.
💰

FINANCIAL REQUIREMENTS

  • Bidders must meet the specified financial standing requirements.
  • Bidders must provide two years of audited accounts.
  • Bidders' commercial proposal will be evaluated based on 30% of the total criteria.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted by the deadline: 2026-02-23T12:00:00+00:00.
  • Bidders must provide separate Single Procurement Document (SPD) forms for any subcontractors they intend to rely on.
  • Bidders must submit any required informational forms.

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DOC
OCDS Record
OCDS Data006090-2026_ocds_record.json
Summary:
This OCDS record outlines tender exclusion criteria, informational forms (not scored), compliance with the Modern Slavery Act, and requirements for providing two years of audited accounts and separate SPDs for subcontractors.
DOC
OCDS Release Package
OCDS Data006090-2026_ocds_release.json
Summary:
This OCDS data package details general tender conditions, including exclusion grounds, financial standing requirements, Modern Slavery Act compliance, and the need for SPD(s) when relying on subcontractors, noting some submission forms are informational.
PDF
Official PDF Version
General Information006090-2026_official.pdf
Summary:
Heriot-Watt University seeks a contractor to supply, deliver, and install a closed-cycle helium cryogenic system for quantum-optics experiments, with evaluation based on 70% technical and 30% commercial criteria.
HTM
Tender Notice
Notice006090-2026.html
Summary:
Download failed - no summary available

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65
Good

Tender Quality Score

This tender is generally clear and contains essential information, but its quality is diminished by significant gaps in the detail of evaluation criteria and document accessibility.

Score Breakdown

Legal Compliance75/100

The tender appears compliant with legal frameworks, referencing mandatory exclusion grounds and the Modern Slavery Act. The submission deadline provides a reasonable timeframe from today's date. However, the 'Tender Notice' document failing to download is a minor disclosure issue.

Tender Notice document failed to download
Clarity60/100

The description of the required system is clear. However, the critical lack of detailed evaluation criteria beyond the specified weights (70% technical, 30% commercial) significantly reduces the tender's clarity for bidders.

No detailed evaluation criteria specified
Completeness65/100

Basic information is present, but the failure to download the 'Tender Notice' document and the absence of detailed evaluation criteria are significant completeness gaps. The 'Liable Person' field is also empty.

Tender Notice document failed to download
No detailed evaluation criteria specified
Fairness60/100

The absence of detailed evaluation criteria and the issue with document accessibility severely impact the transparency and fairness of the procurement process. The contradiction regarding e-submission support also raises concerns about equal access.

No detailed evaluation criteria specified
Tender Notice document failed to download
Practicality65/100

There is a critical contradiction regarding e-submission support ('E-Procurement' characteristic vs. 'No e-submission' issue flag), which creates practical uncertainty. The contract start date is not specified, only the duration.

Contradiction regarding e-submission support
Contract start date not specified
Data Consistency70/100

Most key fields are populated, and dates are logical. However, the empty 'Liable Person' field, missing 'Code' for Type/Procedure, and the significant contradiction regarding e-submission support are notable inconsistencies.

Contradiction regarding e-submission support
Liable Person field is empty
Sustainability50/100

The tender includes compliance with the Modern Slavery Act, which is a social aspect. However, there is no explicit focus or criteria related to broader green procurement, social innovation, or environmental considerations.

No explicit green procurement criteria
No explicit social criteria beyond basic compliance

Strengths

Clear description of the required system
Estimated value and duration are specified
CPV and NUTS codes are provided
Explicit mention of E-Procurement (despite contradiction)
Compliance with Modern Slavery Act and mandatory exclusion grounds

Concerns

Lack of detailed evaluation criteria (beyond weights)
"Tender Notice" document failed to download
Contradiction regarding e-submission support
Missing reveal date and empty "Liable Person" field
No explicit focus on green, social, or innovation aspects

Recommendations

1. Publish detailed evaluation criteria to ensure transparency and fairness for all bidders.
2. Ensure all tender documents, especially the 'Tender Notice', are accessible and downloadable.
3. Clarify and resolve the contradiction regarding electronic submission support to avoid bidder confusion.

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B
Tender Quality Score
65/ 100 · Good

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