United Kingdom3 days leftOpen

Architectural Services

Tender Overview

LOCATION

North East England, United Kingdom

VALUE

£48,000

DEADLINE

February 05, 2026 at 23:59

CATEGORY

Other

CPV CODE

71000000

REFERENCE

006997-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Stage 1 (Initiation to Pre-App) Provision of Architectural Services, Landscaping and Principal Designer services broadly covering RIBA Stages 0 to 2. The Council will separately employ a Planning Consultant. In 2025 we procured a topographical survey of the whole area and an ecology survey which are available to tenderers upon request. Assume that half of the monthly meetings will be held in your offices and the other half at the Village Hall. The outputs for the Pre-App should include the Pavilion, playground space (space and location only), paths, resurfaced car park, extended car parking area and adult exercise area (space and location only). As the Pavilion will exceed the current floorplate, you should allow for the production of 3 different schemes potentially covering single and two storey options. Include for presentation materials, attending the meeting with the Bucks Council planners and a feedback meeting with the council afterwards. Stage 2 (to Planning) Provision of Architectural Services, Landscaping and Principal Designer services broadly covering RIBA Stages 2 to 3 (or often referred to as 2+). The council will separately employ a Planning Consultant, MEPH Engineer, QS and Project Manager. Assume that half of the monthly meetings will be held in your offices and the other half at the Village Hall. After Stage 1, the Council will review the scope of the works in light of the pre-app and some early cost advice. This may necessitate a remodelling of one of the 3 schemes put to the planners. For the tender costing purposes, the council will build up a provisional sum based on assumed hours and the tenderers hourly rates. This stage includes a public consultation for residents, incorporating the publics comments into a design to submit for full planning. Include for presentation materials, attendance at the public consultation and planning meeting and a feedback meeting with the council afterwards.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • Be capable of providing Architectural Services.
  • Be capable of providing Landscaping Services.
  • Be capable of providing Principal Designer services.
  • Be able to cover RIBA Stages 0 to 3 (or 2+).
  • Be able to conduct meetings, with half held in the bidder's offices and half at the Village Hall in Little Chalfont.
  • Be able to produce 3 different schemes for the Pavilion, potentially covering single and two-storey options.
  • Be able to produce presentation materials for planners and public consultations.
  • Be able to attend meetings with Bucks Council planners.
  • Be able to attend feedback meetings with Little Chalfont Parish Council.
  • Be able to conduct and attend a public consultation for residents.
  • Be able to incorporate public comments into the design.
  • Be able to attend planning meetings.
  • Be able to provide hourly rates for costing purposes.
  • Be able to access and utilize the provided topographical and ecology surveys upon request.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate expertise in Architectural Services for RIBA Stages 0-3.
  • Demonstrate expertise in Landscaping Services for RIBA Stages 0-3.
  • Demonstrate expertise in Principal Designer services for RIBA Stages 0-3.
  • Possess the capability to design a new Pavilion that exceeds the current floorplate, including single and two-storey options.
  • Possess the capability to design playground space (space and location only).
  • Possess the capability to design paths.
  • Possess the capability to design a resurfaced car park and an extended car parking area.
  • Possess the capability to design an adult exercise area (space and location only).
  • Possess the capability to produce detailed pre-application outputs.
  • Possess the capability to produce high-quality presentation materials for various stakeholders.
  • Possess the capability to manage and incorporate feedback from Bucks Council planners and Little Chalfont Parish Council.
  • Possess the capability to manage and incorporate public consultation feedback into the design.
  • Possess the capability to adapt and remodel designs based on pre-application review and early cost advice.
  • Demonstrate experience in working collaboratively with other consultants (e.g., Planning Consultant, MEPH Engineer, QS, Project Manager).
💰

FINANCIAL REQUIREMENTS

  • Must be able to provide hourly rates for all services to allow the council to build a provisional sum.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline: 2026-02-05T23:59:00+00:00.
  • Include proposed hourly rates for all services.
  • Demonstrate capability to provide Architectural Services, Landscaping, and Principal Designer services.
  • Demonstrate understanding of the scope covering RIBA Stages 0-3.
  • Outline the proposed approach to producing 3 different schemes for the Pavilion.
  • Outline the proposed approach to public consultation and incorporating feedback.
  • Confirm the ability to conduct meetings with half held in the bidder's offices and half at the Village Hall.
  • Request the topographical and ecology surveys if required for bid preparation.

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This document is a 'Page not found' error from the Find a Tender website, indicating the actual content of Attachment A-11009 is unavailable.
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OtherA-9994.html
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This document is an error page indicating that the requested content could not be found on the Find a Tender portal, rendering it unavailable for review.
DOC
OCDS Record
OCDS Data006997-2026_ocds_record.json
Summary:
Little Chalfont Parish Council is seeking architectural, landscaping, and principal designer services for RIBA Stages 0-3, covering pavilion design, site improvements, and public consultation, with a separate planning consultant.
DOC
OCDS Release Package
OCDS Data006997-2026_ocds_release.json
Summary:
This OCDS data package provides structured information about the Little Chalfont Parish Council's tender for architectural, landscaping, and principal designer services covering RIBA Stages 0-3 for a pavilion and village hall project.
PDF
Official PDF Version
Administrative Documents006997-2026_official.pdf
Summary:
This tender notice from Little Chalfont Parish Council seeks architectural, landscaping, and principal designer services for RIBA Stages 0-3, covering pre-application and full planning for a pavilion, playground, and car park, with an estimated value of £40,000.
HTM
Tender Notice
Administrative Documents006997-2026.html
Summary:
This tender seeks architectural, landscaping, and principal designer services for RIBA Stages 0-3, encompassing pre-application and full planning for a new pavilion, playground, and site improvements, with specific requirements for scheme options and public consultation.

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44
Fair

Tender Quality Score

This tender for architectural services suffers from significant deficiencies, including inaccessible core documents and a complete lack of evaluation criteria, severely impacting transparency and fairness.

Score Breakdown

Legal Compliance50/100

The tender correctly identifies the procedure type and CPV code, with no reported disputes. However, the absence of a reveal date and, critically, the complete omission of evaluation criteria are major legal compliance issues, undermining transparency and fair competition.

Missing reveal date
No evaluation criteria specified
Clarity55/100

The description of services, RIBA stages, and AI-extracted requirements are generally clear and detailed. Nevertheless, the complete absence of evaluation criteria creates significant ambiguity for bidders regarding the assessment process, severely impacting overall clarity.

No evaluation criteria specified
Completeness40/100

While basic information like title, organization, deadlines, and value are present, a substantial portion of the listed tender documents are inaccessible (error pages). This, combined with the missing evaluation criteria, indicates critical gaps in the tender's completeness.

3 out of 7 listed documents are error pages (inaccessible)
No evaluation criteria specified
Fairness30/100

The requirements do not appear tailored, but fairness is severely compromised by the inaccessible tender documents, the complete lack of transparent evaluation criteria, and the absence of e-submission, which collectively hinder equal access and competitive bidding.

Incomplete document access (error pages)
No evaluation criteria specified
Practicality40/100

Key dates and duration are specified, but the lack of electronic submission options and the inaccessibility of several listed tender documents present significant practical barriers for potential bidders to prepare and submit a compliant proposal.

No e-submission
Inaccessible tender documents
Data Consistency65/100

Most key fields are populated, and dates are logical. However, there is a notable discrepancy between the estimated value in EUR and the value stated in GBP in the Official PDF. Additionally, some administrative fields are left blank, indicating minor data quality issues.

Estimated value discrepancy (EUR vs GBP in PDF)
Liable Person field empty
Sustainability25/100

The tender does not explicitly incorporate any green procurement, social responsibility, or innovation-focused criteria. While public consultation is part of the service, it is not a sustainability criterion for the tenderer.

Not green procurement
No social criteria

Strengths

Clear description of services and RIBA stages
CPV code correctly assigned
Estimated value and contract duration clearly stated
Requirements are not tailored to a specific company

Concerns

Critical tender documents are inaccessible (error pages)
Complete absence of evaluation criteria
No electronic submission option
Discrepancy in estimated value (EUR vs GBP)

Recommendations

1. Ensure all tender documents are accessible and functional.
2. Clearly define and publish objective evaluation criteria.
3. Implement an electronic submission platform for improved accessibility and fairness.

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C
Tender Quality Score
44/ 100 · Fair

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