Keys Academies Trust - Condition Surveys

This tender is significantly lacking in detailed documentation and specific requirements, particularly regarding evaluation criteria, which could hinder fair competition and clarity for bidders. While the overall objective is clear, the absence of essential information makes it challenging for potential suppliers to submit comprehensive and compliant offers.

The tender, despite being below threshold, exhibits significant deficiencies in legal compliance due to the complete absence of detailed mandatory exclusion grounds, eligibility requirements, financial requirements, and, crucially, evaluation criteria. These are fundamental elements for any public procurement process, ensuring transparency and fairness.

The general description of the required service is clear, outlining the need for condition surveys to develop a multi-year maintenance program. However, the lack of detailed technical specifications, scope of work, expected deliverables, and evaluation criteria makes it difficult for bidders to understand precisely what is expected and how their bids will be judged.

This is the weakest aspect of the tender. It is severely incomplete, with no attached documents, no detailed mandatory exclusion grounds, no eligibility requirements, no financial requirements, and no evaluation criteria. This makes it impossible for a bidder to submit a comprehensive and compliant offer.

The absence of evaluation criteria is a major concern for fairness, as it creates ambiguity regarding how bids will be assessed and selected, potentially leading to subjective decisions. The lack of detailed requirements could also disadvantage smaller or less experienced bidders who might struggle to interpret the broad requirements without further guidance.

The concept of conducting condition surveys for a multi-year maintenance program is practical. However, the lack of detail regarding the number of sites, expected depth of surveys, and specific reporting formats makes it challenging for bidders to accurately scope and price their services within the 5-month contract duration.

The provided information is internally consistent, but its limited nature makes a thorough consistency check difficult. The description aligns with the technical capability and submission requirements.

No specific sustainability criteria (environmental, social, or economic) are mentioned or requested in the tender, nor is there any focus on innovation. This represents a missed opportunity to integrate broader public value considerations.