United Kingdom235 days leftOpen

Property Maintenance Works DPS - Additional Category

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£50,000,000

DEADLINE

September 25, 2026 at 00:00

CATEGORY

Other

CPV CODE

45453100

REFERENCE

036415-2022

Project Timeline

Contact Information

View Original

Original Tender Description

Efficiency East Midlands (EEM Ltd) is a procurement consortium which establishes and manages a range of Frameworks and DPS agreements. Our members include organisations providing services to the whole public sector including Housing Associations, Local Authorities, NHS Trusts, Education Providers and Emergency Services. For more information on EEM and our offering please visit: https://eem.org.uk/ In September 2021 EEM launched a DPS for Property Maintenance Works for contracts with a value of under £150,000. Due to current market conditions, EEM wishes to increase the value of contracts by awarding two additional categories to increase the contract value to £1,500,000. This notice covers the creation of the two new categories. EEM is conducting this tender exercise to establish a dynamic purchasing system (DPS) consisting of contractors who can undertake wide scope of property maintenance works including internal, external, and whole house improvement and maintenance works. The DPS has been set up to complement our existing Property Improvement Works Framework (EEM0056) to enable greater competition and choice to members. The DPS supports members looking to source suitable contractors to carry out property improvement and maintenance works including internal, external, and whole house improvement and maintenance works to a single or multiple occupied and void properties. The DPS initial application period will run until 23rd January 2023 and EEM will then review all applications received during the initial application period from 24th January 2023. Organisations appointed on to the DPS will receive a DPS Agreement to sign and return. The additional categories for the DPS being advertised through this opportunity will commence on 6th February 2023 ending on 26th September 2026 to fall in line with the existing DPS. Applicants can submit an application to join the DPS at any point during the DPS term and will have the option to apply for the three existing value categories.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • Be a contractor capable of undertaking property maintenance works.
  • Be capable of undertaking internal, external, and whole house improvement and maintenance works.
  • Be capable of undertaking works on single or multiple occupied and void properties.
  • Be willing to sign and return a DPS Agreement upon appointment.
  • Be willing to operate within the specified contract value categories (under £150,000 and/or up to £1,500,000).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to undertake a wide scope of property maintenance works.
  • Demonstrate capability to undertake internal property improvement and maintenance works.
  • Demonstrate capability to undertake external property improvement and maintenance works.
  • Demonstrate capability to undertake whole house improvement and maintenance works.
  • Demonstrate capability to undertake works on occupied properties.
  • Demonstrate capability to undertake works on void properties.
💰

FINANCIAL REQUIREMENTS

  • None explicitly stated in the provided tender information.
📋

SUBMISSION REQUIREMENTS

  • Submit an application to join the DPS.
  • Applications can be submitted at any point during the DPS term, which ends on 26th September 2026.
  • Indicate the desired value categories for which the applicant wishes to be considered (existing under £150,000 and/or new up to £1,500,000).

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PDF
Official PDF Version
PDF036415-2022_official.pdf
Summary:
This notice announces the expansion of Efficiency East Midlands' Dynamic Purchasing System (DPS) for property maintenance works, increasing contract value categories up to £1,500,000, and invites contractors to apply to join the DPS for a wide scope of internal, external, and whole house improvement and maintenance works.

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70
Good

Tender Quality Score

This tender for a Dynamic Purchasing System (DPS) for property maintenance works presents a significant market opportunity but suffers from a severe lack of detailed documentation and explicit requirements, hindering transparency and fair competition.

Score Breakdown

Legal Compliance100/100

The tender information lacks explicit mandatory exclusion grounds, which are a fundamental requirement in public procurement. The 'Restricted procedure' label for a DPS application phase is unusual, as DPS typically allows open access for applications throughout its term.

Absence of explicit mandatory exclusion grounds.
Lack of clarity regarding the 'Restricted procedure' in the context of continuous DPS applications.
Clarity40/100

The tender's description clearly outlines the purpose, scope, and the new value categories of the DPS. However, the extracted requirements for eligibility and technical capability are extremely vague, lacking specific criteria or expected evidence.

Vague and non-specific eligibility and technical capability requirements.
Completeness83/100

The tender information is critically incomplete. There are no attached tender documents, no explicit financial requirements, and no stated evaluation criteria for admitting contractors to the DPS. This makes it impossible for potential bidders to prepare a comprehensive application.

Absence of any tender documents.
Missing explicit financial requirements (e.g., turnover, insurance).
Fairness80/100

The absence of detailed, objective, and measurable criteria for eligibility, technical capability, and evaluation raises significant concerns about fairness and transparency. Without clear rules, the admission process could be perceived as arbitrary or open to subjective interpretation.

Lack of objective and measurable criteria for eligibility and technical capability.
Absence of evaluation criteria, potentially leading to arbitrary admission decisions.
Practicality40/100

While the DPS model allows continuous applications, the extreme lack of detailed requirements and documents makes it impractical for bidders to understand what is truly expected. For the contracting authority, the absence of clear criteria could complicate objective assessment and management of applications.

Impractical for bidders to prepare a robust application due to missing details.
Potential for administrative burden for the contracting authority due to vague assessment criteria.
Data Consistency100/100

The contract duration aligns with the DPS term, and the value categories are clearly stated. The information provided is internally consistent.

Sustainability0/100

There is no mention of green procurement, social criteria, or innovation focus within the provided tender information.

No explicit integration of sustainability (environmental, social) or innovation criteria.

Strengths

Clear purpose and scope of the Dynamic Purchasing System (DPS).
DPS model allows continuous application, fostering broader market participation.
Significant estimated value (50,000,000 EUR) indicates substantial opportunity.
Expansion of contract value categories addresses diverse market needs and project sizes.

Concerns

Critical absence of any tender documents, making a proper application impossible.
Lack of explicit mandatory exclusion grounds and financial requirements.
Vague and non-specific eligibility and technical capability requirements, lacking measurable criteria.
Absence of any stated evaluation criteria for admitting contractors to the DPS.
Missing geographical scope definition (NUTS code N/A).

Recommendations

1. Immediately publish comprehensive tender documents detailing all requirements, selection criteria, and the DPS Agreement.
2. Clearly define mandatory exclusion grounds and specific financial standing requirements.
3. Establish objective and measurable technical capability criteria, specifying required evidence (e.g., past experience, certifications, personnel qualifications).

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B
Tender Quality Score
70/ 100 · Good

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