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Local Vaccination Outreach Programme - South West

Tender Overview

ORGANIZATION

NHS England

LOCATION

London, United Kingdom

VALUE

£6,000,000

DEADLINE

February 12, 2026 at 12:00

CATEGORY

Other

CPV CODE

85100000

REFERENCE

001566-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

NHS England South West (the Commissioner) is seeking to secure Provider(s) who have the capability and capacity to deliver Local vaccination Outreach services, in line with the specified requirements. The outreach services will identify and address disparities in uptake of vaccinations. The service will support mitigation of gaps in core commissioned services and response to outbreaks where needed. The service will be delivered by taking a proactive approach to managing population health and inequalities. The outreach service will provide a versatile response to identified need and collaborate with existing providers of vaccinations in the geography to support addressing vaccination gaps and to compliment, not duplicate, existing commissioned vaccination services. Delivering all aged vaccinations and actively seeking those individuals and population groups with low vaccine uptake, coverage and are less likely to access core vaccination services. The tailored outreach vaccination service will run in parallel to an inclusive core delivery approach. We encourage bidders to explore opportunities for collaboration where this can deliver enhanced value and efficiency. Working together can help optimise resources, share expertise, and reduce duplication, ultimately benefiting service delivery and outcomes. Collaborative approaches may include forming consortium, subcontracting arrangements, or strategic partnerships that leverage complementary strengths. Bidders should clearly outline any proposed collaborative models within their submission, demonstrating how these arrangements will maintain accountability and deliver high-quality services. Where bidders are successful in securing more than one Lot, we expect them to optimise the use of non-delivery resources such as management, administration, and support functions. This approach should minimise overheads, avoid unnecessary duplication, and ensure that efficiencies are realised across all awarded Lots. This procurement covers 7 lots across the South West: Lot 1 - Bristol, North Somerset, and South Gloucestershire (BNSSG) Lot 2 - Bath and North East Somerset, Swindon and Wiltshire (BSW) Lot 3 - Cornwall and Isles of Scilly Lot 4 - Devon Lot 5 - Dorset Lot 6 - Gloucestershire Lot 7 - Somerset The contract duration is 3 years (36 months) with an optional extension of 12 months. Services are due to commence on 1st September 2026 with the first 3 year period ending 31st August 2029. TUPE is likely to apply. The maximum contract values for each lot per annum is as follows: Lot 1 - BNSSG - £350,325 Lot 2 - BSW- £256,299 Lot 3 - Cornwall - £340,548 Lot 4 - Devon - £407,284 Lot 5 - Dorset - £244,443 Lot 6 - Gloucestershire - £167,831 Lot 7 - Somerset - £233,270 The Commissioner has a maximum financial envelope across all 7 Lots of £2,000,000 per annum, including VAT. The total maximum contract value across all 7 Lots for the duration excluding extensions is £6,000,000 including VAT. Interested parties who wish to take part in the procurement are invited to take part in an Invitation to Tender (ITT) process, based on the competitive (open) procedure and designed to identify the most economically advantageous tender. All ITT responses must be submitted via the identified eProcurement system by 12 noon on 12th February 2026, at the latest. This exercise is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioner.
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided tender information.
✓

ELIGIBILITY REQUIREMENTS

  • Must be a Provider(s) with the capability and capacity to deliver Local Vaccination Outreach services.
  • Must be able to deliver services in line with the specified requirements.
  • Must be able to identify and address disparities in uptake of vaccinations.
  • Must be able to support mitigation of gaps in core commissioned services and respond to outbreaks where needed.
  • Must deliver the service by taking a proactive approach to managing population health and inequalities.
  • Must provide a versatile response to identified need.
  • Must collaborate with existing providers of vaccinations in the geography to support addressing vaccination gaps and to compliment, not duplicate, existing commissioned vaccination services.
  • Must deliver all aged vaccinations.
  • Must actively seek individuals and population groups with low vaccine uptake, coverage, and who are less likely to access core vaccination services.
  • Must deliver a tailored outreach vaccination service in parallel to an inclusive core delivery approach.
  • Bidders are encouraged to explore opportunities for collaboration (e.g., forming consortium, subcontracting arrangements, or strategic partnerships).
  • If proposing collaborative models, bidders must clearly outline these within their submission.
  • If proposing collaborative models, bidders must demonstrate how these arrangements will maintain accountability and deliver high-quality services.
  • If successful in securing more than one Lot, bidders are expected to optimise the use of non-delivery resources (e.g., management, administration, support functions) to minimise overheads, avoid unnecessary duplication, and ensure efficiencies across all awarded Lots.
  • Must be able to commence services on 1st September 2026.
  • Must be able to deliver services for a contract duration of 3 years (36 months), with an optional extension of 12 months.
  • Must acknowledge that TUPE (Transfer of Undertakings (Protection of Employment) Regulations) is likely to apply.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability and capacity to deliver Local Vaccination Outreach services.
  • Ability to identify and address disparities in uptake of vaccinations.
  • Ability to support mitigation of gaps in core commissioned services and respond to outbreaks where needed.
  • Ability to deliver services by taking a proactive approach to managing population health and inequalities.
  • Ability to provide a versatile response to identified need.
  • Ability to collaborate with existing providers of vaccinations in the geography to support addressing vaccination gaps and to compliment, not duplicate, existing commissioned vaccination services.
  • Ability to deliver all aged vaccinations.
  • Ability to actively seek those individuals and population groups with low vaccine uptake, coverage, and who are less likely to access core vaccination services.
  • Ability to deliver a tailored outreach vaccination service in parallel to an inclusive core delivery approach.
  • If proposing collaborative models, ability to demonstrate how these arrangements will maintain accountability and deliver high-quality services.
  • If successful in securing multiple lots, ability to optimise non-delivery resources (management, administration, support functions) to minimise overheads and ensure efficiencies.
💰

FINANCIAL REQUIREMENTS

  • Must be able to deliver services within the maximum contract values for the chosen Lot(s) per annum (e.g., Lot 1 - £350,325, Lot 2 - £256,299, etc.).
  • Must acknowledge the maximum financial envelope across all 7 Lots of £2,000,000 per annum, including VAT.
  • Must acknowledge the total maximum contract value across all 7 Lots for the duration (excluding extensions) is £6,000,000 including VAT.
📋

SUBMISSION REQUIREMENTS

  • All ITT responses must be submitted via the identified eProcurement system.
  • Submission deadline: 12 noon on 12th February 2026, at the latest.
  • Bidders should clearly outline any proposed collaborative models within their submission.
  • Bidders should demonstrate how collaborative arrangements will maintain accountability and deliver high-quality services within their submission.
  • Submission must be based on the competitive (open) procedure.
  • Submission must be designed to identify the most economically advantageous tender.

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Official PDF Version
PDF001566-2026_official.pdf
Summary:
NHS England South West is inviting tenders for a 3-year (plus 1-year optional extension) Local Vaccination Outreach Programme across 7 lots, aiming to address vaccination disparities and complement existing services, with submissions due by 12th February 2026.

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70
Good

Tender Quality Score

This tender outlines a clear objective for a vital public health service but is critically incomplete due to the absence of any detailed tender documents, making it challenging for bidders to prepare comprehensive and compliant proposals.

Score Breakdown

Legal Compliance100/100

Basic legal compliance for an open procedure appears to be met. However, the explicit statement that 'No specific mandatory exclusion grounds are explicitly stated' is a significant omission, as these are fundamental for public procurement integrity.

•Absence of explicitly stated mandatory exclusion grounds, which are standard in public procurement.
Clarity40/100

The overall purpose and desired outcomes of the vaccination outreach service are clearly articulated. However, the 'extracted requirements' are largely descriptive and high-level, lacking the specific, measurable, achievable, relevant, and time-bound (SMART) criteria necessary for bidders to understand precise expectations and for the contracting authority to objectively evaluate proposals.

•Vague eligibility requirements (e.g., 'capability and capacity') without defined metrics or evidence requirements.
•Lack of specific performance indicators, service level agreements, or detailed technical specifications for service delivery.
Completeness83/100

The tender is critically incomplete. The provided information is essentially a high-level description and a list of desired service characteristics, not a full tender specification. The complete absence of any attached documents (e.g., Invitation to Tender, detailed specifications, draft contract, evaluation criteria) renders the tender largely unworkable for potential bidders.

•No tender documents (e.g., ITT, detailed service specification, contract terms and conditions, pricing schedules) are attached or available.
•Missing detailed scope of work, service standards, and operational requirements.
Fairness80/100

The severe lack of detailed documentation, particularly evaluation criteria, creates a significant risk of unfairness. Bidders cannot adequately prepare proposals or understand the basis of assessment, potentially leading to subjective evaluations or disadvantaging those without prior knowledge of the Commissioner's specific expectations.

•Absence of clear and objective evaluation criteria, which could lead to subjective assessment and lack of transparency.
•Vague requirements could disadvantage smaller or newer providers who may not have established relationships or implicit understanding of the Commissioner's needs.
Practicality40/100

It is highly impractical for bidders to prepare a robust, competitive, and compliant proposal based solely on the high-level description and extracted requirements. The lack of essential documents means bidders cannot accurately scope their services, estimate costs, or demonstrate their full capabilities.

•Bidders cannot practically prepare a comprehensive proposal without detailed specifications, evaluation criteria, and contract terms.
•The requirement to commence services on 1st September 2026, while reasonable in itself, becomes impractical given the current lack of detailed tender information and the time required for bidders to prepare and for the contracting authority to evaluate.
Data Consistency100/100

The provided information is internally consistent, with the 'extracted requirements' accurately reflecting the 'description'. However, the limited scope of the data means there is little to cross-reference or identify potential inconsistencies.

Sustainability0/100

The tender does not explicitly incorporate any environmental, social, or innovation criteria. While the service itself has a social objective (addressing health inequalities), the procurement process misses an opportunity to embed broader sustainability principles.

•No explicit mention of environmental, broader social value, or innovation criteria in the tender requirements.

Strengths

Clear objective and purpose for the vaccination outreach service.
Encouragement of collaboration and efficiency among bidders.
Open procedure promotes broad market participation.
Estimated value and contract duration are specified.

Concerns

Critical absence of any detailed tender documents (specifications, contract, ITT).
Missing explicit mandatory exclusion grounds and detailed evaluation criteria.
Vague and high-level requirements lacking measurable specifics for service delivery and provider capability.
No explicit incorporation of broader sustainability, social value, or innovation criteria.
Practical challenges for bidders to prepare comprehensive proposals without essential documentation.

Recommendations

1. Immediately publish all essential tender documents, including detailed service specifications, comprehensive evaluation criteria, and a draft contract.
2. Clearly define mandatory exclusion grounds and eligibility criteria with measurable indicators and required evidence.
3. Integrate specific environmental, social value, and innovation requirements into the tender to maximize public benefit.

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Tender Quality Score
70/ 100 · Good
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