United Kingdom4 days leftOpen

2025 - 1074 - Independent Disrepair Surveying Services

Tender Overview

LOCATION

West Midlands, United Kingdom

VALUE

£180,000

DEADLINE

February 06, 2026 at 12:00

CATEGORY

Other

CPV CODE

71315300

REFERENCE

006621-2026

Project Timeline

Contact Information

View Original

Original Tender Description

PLEASE NOTE: This is a closed, invite only process. Citizen would like to appoint a Strategic Partner for potentially a period of 2 years (12 Months + 12 Months). The initial term will be 12 Months with an optional extension to extend on the basis of contract performance. We intend to enter into a contract for a range of disrepair surveying services and advice including but not limited to: To carryout comprehensive disrepair surveys in connection with s11 Landlord & Tenant Claims. Inspections to include date stamped photos of all elevations and for each alleged items of disrepair, including an inspection of the roof space (loft) where applicable. To provide and submit detailed and fully compliant CPR Part 35 Expert Reports including appendices with date stamped photos for the purposes of the courts. To prepare a fully costed (Natfed) schedule of works in connection with the disrepair claim. The estimated value of the Project is between £60,000-£80,000 per annum (p.a.), and a maximum £160,000 (Inc. VAT) over the duration of the agreement. There is no guarantee of orders being placed during the contract and Citizen do not guarantee a minimum order quantity, the aforementioned figures act as a guide of a maximum spend cap permitted through the contract. If you wish to express an interest in this project please ensure you are registered and logged into our Portal. The `Express Interest` button will only appear on the Tender Management page if you are logged in. Applicants are advised to ensure that they do not base their submission on discussions with any other member of Citizen Staff. If you require any clarification on matters contained within the Tender Documents, you must do so via Correspondence of the Citizen E-Procurement portal. Failure to observe this requirement may result in your bid being eliminated. Please note that in the case of tender clarifications where appropriate, answers will be circulated to all tenderers. NB: Should you require assistance or clarification on the use of In-Tend, please contact In-Tend support on 0845 557 8079 / +44 (0) 114 407 0065. You must upload your bid by using the `Attach Documents` button and your return must be submitted via 'Submit Return' on the Citizen E-Procurement portal before the deadline date provided in the project details. You will have the option to modify you bid up until the deadline.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be registered and logged into the Citizen E-Procurement Portal to express interest.
  • Successfully express interest to be considered for an invite to this closed, invite-only process.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to carry out comprehensive disrepair surveys in connection with s11 Landlord & Tenant Claims.
  • Capability to conduct inspections including date-stamped photos of all elevations and each alleged item of disrepair, and roof space (loft) inspections where applicable.
  • Ability to provide and submit detailed and fully compliant CPR Part 35 Expert Reports, including appendices with date-stamped photos, for court purposes.
  • Capability to prepare a fully costed (Natfed) schedule of works in connection with disrepair claims.
  • Ability to act as a Strategic Partner for Citizen Housing Group Ltd.
💰

FINANCIAL REQUIREMENTS

  • No explicit financial standing requirements for the bidder are stated.
  • Bidders should be aware the estimated project value is £60,000-£80,000 per annum, with a maximum spend cap of £160,000 (Inc. VAT) over the 2-year duration.
📋

SUBMISSION REQUIREMENTS

  • Express interest via the Citizen E-Procurement Portal by logging in and using the 'Express Interest' button.
  • Do not base submissions on discussions with any other Citizen Staff member.
  • Submit all clarification requests via the Correspondence function of the Citizen E-Procurement portal.
  • Upload the bid using the 'Attach Documents' button on the Citizen E-Procurement portal.
  • Submit the return via 'Submit Return' on the Citizen E-Procurement portal.
  • Submit the bid before the deadline: 2026-02-06T12:00:00+00:00.
  • Bids can be modified up until the submission deadline.

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DOC
OCDS Record
OCDS Data006621-2026_ocds_record.json
Summary:
Citizen Housing Group seeks a Strategic Partner for a 2-year, invite-only contract (estimated £60k-£80k p.a.) to provide comprehensive disrepair surveying services, CPR Part 35 Expert Reports, and costed schedules of works for s11 Landlord & Tenant Claims.
DOC
OCDS Release Package
Data006621-2026_ocds_release.json
Summary:
Download failed - no summary available
PDF
Official PDF Version
Tender Conditions006621-2026_official.pdf
Summary:
Citizen Housing Group seeks a strategic partner for a 2-year contract (up to £160,000) to provide comprehensive disrepair surveying services, expert reports, and costed schedules of works, requiring interested parties to express interest via their e-procurement portal.
HTM
Tender Notice
Administrative Documents006621-2026.html
Summary:
This tender notice from Citizen Housing Group Ltd seeks a strategic partner for a 2-year contract (up to £160,000) to provide comprehensive disrepair surveying services, expert reports, and costed schedules of works, requiring interested parties to register and express interest via their e-procurement portal for an invite-only process.

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44
Fair

Tender Quality Score

This tender exhibits significant contradictions regarding its procedure type and financial details, severely impacting legal compliance, clarity, fairness, and data consistency, despite clear service requirements and e-submission support.

Score Breakdown

Legal Compliance35/100

The tender's fundamental contradiction between being an 'Open' and 'open competition' procedure and simultaneously a 'closed, invite only process' is a severe legal compliance issue. The absence of evaluation criteria and a missing tender reveal date further detract from compliance with basic procurement principles.

Contradictory tender procedure type ('Open'/'open competition' vs. 'closed, invite only')
Missing evaluation criteria
Clarity45/100

While the description of services is clear, the conflicting information regarding the tender type/procedure and the estimated value introduces significant ambiguity. The complete absence of evaluation criteria is a major clarity deficiency, preventing bidders from understanding assessment methods.

Contradictory tender procedure type
Inconsistent estimated project value (EUR vs. GBP)
Completeness55/100

Basic information and service requirements are present. However, the critical omission of evaluation criteria, the missing tender reveal date, and one failed document download significantly reduce the overall completeness of the tender documentation.

Absence of evaluation criteria
Missing tender reveal date
Fairness25/100

The designation as a 'closed, invite only process' for an 'open competition' fundamentally undermines fairness and equal access, suggesting potential tailoring or severe restriction of competition. The complete lack of evaluation criteria further compromises transparency and objectivity.

Tender described as 'closed, invite only' despite being 'Open' and 'open competition'
Absence of evaluation criteria
Practicality75/100

Electronic submission is clearly supported via the Citizen E-Procurement portal, and key contract dates (start, duration) are specified. While a direct document URL is not provided, documents are listed. Financing information is basic but present.

No direct document URL provided
Limited detailed financing information beyond estimated value
Data Consistency35/100

There are critical inconsistencies in the tender information, most notably the contradiction between the declared 'Open' / 'open competition' procedure and the 'closed, invite only' nature. The discrepancy in the estimated project value (EUR vs. GBP) is also a significant concern.

Contradiction in tender procedure type
Inconsistent estimated project value and currency
Sustainability25/100

The tender documentation does not include any explicit mention of green procurement, social aspects, or innovation focus. There is no indication of EU funding, which often drives higher sustainability standards.

No mention of green procurement criteria
No inclusion of social aspects

Strengths

Clear description of required services
Electronic submission supported via dedicated portal
Key contract dates (start, duration) are specified
Appropriate CPV code assigned
Estimated value is disclosed (despite currency inconsistency)

Concerns

Fundamental contradiction between 'Open competition' and 'closed, invite only process'
Complete absence of evaluation criteria
Significant inconsistency in estimated project value and currency
Missing tender reveal date
Lack of sustainability, social, or innovation considerations

Recommendations

1. Immediately clarify and align the tender procedure type to ensure legal compliance and transparency, either as a truly open competition or a restricted/negotiated procedure.
2. Provide clear, objective, and transparent evaluation criteria to ensure fairness and enable bidders to prepare relevant and competitive proposals.
3. Rectify all discrepancies in the estimated project value, currency, and duration to ensure data consistency and clarity for potential bidders.

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C
Tender Quality Score
44/ 100 · Fair

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