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YPO - 001223 - ICT Managed Service & Digital Transformation Solutions

Tender Overview

LOCATION

Northumberland and Tyne and Wear, United Kingdom

VALUE

£600,000,000

DEADLINE

February 13, 2026 at 00:00

CATEGORY

Other

CPV CODE

72000000

REFERENCE

005393-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

This notice advises that preliminary market engagement for this proposed procurement, aiming to be completed by 13th February 2026, commenced prior to the Procurement Act 2023 (in January 2025). Interested suppliers may contact the ICT Procurement Team for questions. YPO seeks to establish a solution for ICT managed services and digital transformation, fostering strategic, long-term partnerships for IT, document management, and print. This may involve new or upgraded solutions for end-to-end digital IT management, enabling contracting authorities to align with strategic providers for digital IT transformation projects of any size, achieving desired outcomes to streamline business processes. This is a new offering for YPO, driven by expiring framework agreements, market gaps, customer demand, and internal contract renewals. Market engagement involved initial contact with existing partners (Stage 1) and additional research via Contracts Finder, Find a Tender, Oxygen Finance, industry events, and stakeholder sessions (Stage 2). Discussions focused on fair and achievable requirements for SMEs and larger organizations, covering innovation (e.g., AI), T&Cs, insurance, legislative and quality standards, social value, procurement routes (competitive selection/award without competition), pricing models, and participation conditions. Outcomes as of 14/01/2026 include specification and lot structure development, T&Cs drafting, setting insurance levels, legislative requirements, social value KPIs, call-off mechanisms, cost evaluation, and participation conditions, all designed to be suitable, future-proofed, and achievable for all enterprise sizes.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must meet the Mandatory Requirements and Conditions of Participation that will be set in the forthcoming procurement, designed to be relevant and achievable for both SMEs and larger enterprises. (Specific grounds are not detailed in this Preliminary Market Engagement notice).
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must satisfy the Conditions of Participation that will be established in the forthcoming procurement, ensuring suitability for both SMEs and larger enterprises. (Specific conditions are not detailed in this Preliminary Market Engagement notice).
  • Bidders must align with YPO's approach to the proposed procurement route and customer buying trends, including competitive selection procedures and award without competition.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to deliver and supply ICT managed services.
  • Capability to deliver and supply digital transformation solutions.
  • Expertise within the IT, document management, and print remit.
  • Ability to promote strategic, long-term partnerships with contracting authorities.
  • Capability to enable digital transformation solutions.
  • Ability to provide new solutions or upgrade existing solutions.
  • Capability to enable full end-to-end management of a contracting authority’s digital IT solution.
  • Ability to collaborate with contracting authorities throughout their digital IT transformation projects, regardless of size or journey length.
  • Capability to achieve desired outcomes to transform/streamline business processes and efficiencies.
  • Ability to offer single solutions or end-to-end management.
  • Capability to incorporate innovation, including new and emerging technologies such as Artificial Intelligence (AI).
  • Ability to meet relevant legislative requirements.
  • Ability to comply with relevant quality standards.
  • Adherence to relevant industry practices.
  • Capability to provide solutions that are suitable, future-proofed, and capture innovation for at least the next 4 years.
  • Capability to address customer buying trends, including further competition and direct award (now competitive selection procedures and award without competition).
💰

FINANCIAL REQUIREMENTS

  • Ability to meet specific insurance requirements, with levels set to be achievable for both SMEs and larger enterprises. (Specific levels are not detailed in this Preliminary Market Engagement notice).
  • Ability to propose suitable supplier pricing models and mechanisms.
  • Ability to align with the cost evaluation mechanism developed for the proposed procurement solution.
📋

SUBMISSION REQUIREMENTS

  • Bidders must follow the appropriate procedure, Conditions of Participation, and Mandatory Requirements as designed and to be specified in the forthcoming procurement. (Specific submission forms or processes are not detailed in this Preliminary Market Engagement notice).
  • Bidders must address social value requirements, including achievable and relevant Social Value KPIs aligned to YPO’s new social value proxy initiative.
  • Bidders must demonstrate how their proposed solutions align with the developed lot structure.
  • Bidders must adhere to the developed Call-off mechanisms for customers utilising the proposed procurement solution.

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DOC
OCDS Record
OCDS Data005393-2026_ocds_record.json
Summary:
This document is a Preliminary Market Engagement notice from YPO, inviting interested suppliers to engage with their ICT Procurement Team regarding an upcoming framework for ICT managed services and digital transformation solutions, with engagement concluding by February 2026.
DOC
OCDS Release Package
OCDS Data005393-2026_ocds_release.json
Summary:
This document details Yorkshire Purchasing Organisation's preliminary market engagement for a new framework agreement covering ICT managed services and digital transformation solutions, aiming to establish strategic, long-term partnerships.
PDF
Official PDF Version
Administrative Documents005393-2026_official.pdf
Summary:
This notice details YPO's preliminary market engagement for a new framework for ICT managed services and digital transformation solutions, outlining the scope, background, and engagement stages to inform potential suppliers about the upcoming procurement opportunity.
HTM
Tender Notice
General Information005393-2026.html
Summary:
YPO is conducting preliminary market engagement for an upcoming procurement of ICT managed services and digital transformation solutions, seeking supplier input to shape the final tender for strategic, long-term partnerships.

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76
Good

Tender Quality Score

This is a well-structured Preliminary Market Engagement (PME) notice for a significant ICT framework, demonstrating strong intent for transparency and market input, though it lacks specific tender details as expected at this stage.

Score Breakdown

Legal Compliance75/100

The PME process itself appears compliant with good procurement practices, referencing the Procurement Act 2023. The CPV code is appropriate. However, the absence of a clearly defined procedure type for the *forthcoming* procurement is a notable gap, even for a PME.

•Procedure type for the future tender is not defined.
Clarity80/100

The description of the PME's purpose, scope, background, and engagement stages is exceptionally clear and unambiguous. While specific tender requirements and evaluation criteria are not detailed (as expected for a PME), the AI-extracted requirements clearly outline the *intended* capabilities.

•Specific evaluation criteria are not yet defined (expected for PME).
Completeness70/100

The notice provides all essential information for a Preliminary Market Engagement, including title, reference, organization, estimated value, duration, and PME deadline. It clearly outlines the scope and background. However, it naturally lacks the full detail of a complete tender, such as specific tender documents or a liable person.

•Liable person not specified.
•Full tender documents and detailed criteria are not yet available (expected for PME).
Fairness85/100

The tender demonstrates a strong commitment to fairness, explicitly stating efforts to ensure requirements are achievable for both SMEs and larger organizations. It transparently addresses initial engagement with existing suppliers, clarifying no advantage was given. The 'Divided into Parts' characteristic further supports equal access.

Practicality65/100

For the PME, communication via email is practical. However, the automated check flags 'No e-submission', which would be a significant practical concern for the *actual tender*. While contract start and duration are known, a direct URL for future tender documents is not yet provided.

•No electronic submission platform specified for the future tender.
•No direct URL for future tender documents.
Data Consistency90/100

The provided data is largely consistent, with logical dates for the PME and future contract. Most key fields are populated. The primary inconsistencies are the missing 'Liable Person' and 'Type/Procedure' fields.

•Missing 'Liable Person' field.
•Missing 'Type' and 'Procedure' fields.
Sustainability70/100

The PME explicitly highlights an innovation focus, including AI, and a commitment to social value requirements and KPIs. While strong in these areas, it does not explicitly mention 'green' or environmental sustainability aspects.

•No explicit mention of green or environmental procurement criteria.

Strengths

Extensive and transparent preliminary market engagement process.
Clear intent for fairness, including SME inclusion and avoiding supplier advantage.
High estimated value and long duration indicate a significant opportunity.
Clear scope and background information for the upcoming procurement.
Explicit focus on innovation (AI) and social value.

Concerns

Missing specific procedure type for the future tender.
Lack of detailed evaluation criteria and specific tender documents (expected for PME, but a future gap).
No explicit mention of 'green' or environmental sustainability aspects.
Potential lack of e-submission for the actual tender.
Missing 'Liable Person' information.

Recommendations

1. Clearly state the intended procurement procedure type in future PME updates or the eventual tender documents.
2. Ensure the final tender documents include robust e-submission capabilities and direct URLs for easy access.
3. Consider explicitly integrating environmental/green procurement criteria into the future framework to enhance overall sustainability.

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Tender Quality Score
76/ 100 · Good
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