United Kingdom2 days leftOpen

Dudley Wheelchair Assessment and Equipment Service

Tender Overview

LOCATION

Derbyshire and Nottinghamshire, United Kingdom

VALUE

£8,115,845

DEADLINE

February 04, 2026 at 17:00

CATEGORY

Other

CPV CODE

33193120

REFERENCE

000571-2026

Project Timeline

Contact Information

View Original

Original Tender Description

NHS Black Country Integrated Care Board (referred to as the Commissioner) are inviting suitably qualified and experienced suppliers to express their interest in delivering a Wheelchair Assessment and Equipment Service for patients registered with a Dudley GP. The aims and objectives of the service are: • To provide comprehensive, all-age wheelchair services to support Service Users with long-term mobility and postural conditions to lead - as far as their condition will allow - healthy, active and independent lives. • To provide for Service Users’ clinical needs along with consideration of the holistic needs of the Service User, including social, educational, lifestyle and family/carer requirements. • To achieve Service User-focused goals and/or resolution of problems relating to their mobility and/or equipment. • To respond to the changing needs of Service Users with maintenance, repair, reassessments and provision of different equipment when this is needed. • To support Service Users with integration into their local community, enabling access to education and employment and thus benefiting the economy and supporting the shift from treatment to prevention. • To meet the Quality Standards and “I” statements set out in the Wheelchair Quality Framework. • To focus on value for money rather than lowest absolute cost. The contract will be for a period of 3 years with the option to extend for up to a further 2 years. The annual value is £1,350,000. Please refer to the procurement documentation for further details. To register your interest and access the procurement documentation and submit a bid, please follow this link, https://atamis-1928.my.site.com/s/Welcome, and search for: Project Reference: C403837 Project Name: Dudley Wheelchair Assessment and Equipment Service.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not explicitly detailed in the provided tender summary; bidders must refer to the full procurement documentation for specific mandatory exclusion grounds.

ELIGIBILITY REQUIREMENTS

  • Be a suitably qualified and experienced supplier in wheelchair assessment and equipment services.
  • Be capable of delivering services to patients registered with a Dudley GP.
  • Be capable of providing comprehensive, all-age wheelchair services.
  • Possess expertise in supporting service users with long-term mobility and postural conditions.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide a comprehensive Wheelchair Assessment and Equipment Service.
  • Deliver all-age wheelchair services.
  • Support Service Users in achieving healthy, active, and independent lives despite long-term mobility and postural conditions.
  • Address Service Users’ clinical needs holistically, considering social, educational, lifestyle, and family/carer requirements.
  • Focus on achieving Service User-focused goals and resolving mobility/equipment-related problems.
  • Provide ongoing support, including maintenance, repair, reassessments, and provision of different equipment as Service Users' needs change.
  • Support Service Users' integration into their local community, facilitating access to education and employment.
  • Meet the Quality Standards and “I” statements set out in the Wheelchair Quality Framework.
💰

FINANCIAL REQUIREMENTS

  • Demonstrate a focus on providing value for money, rather than the lowest absolute cost.
  • Possess the financial capacity to deliver a service with an annual value of £1,350,000 over a 3-5 year contract period.
📋

SUBMISSION REQUIREMENTS

  • Express interest and submit a bid via the Atamis portal.
  • Register interest and access procurement documentation via the provided link: https://atamis-1928.my.site.com/s/Welcome.
  • Search for the project using Project Reference: C403837 or Project Name: Dudley Wheelchair Assessment and Equipment Service.
  • Submit the bid by the deadline: 2026-02-04 17:00:00.

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Official PDF Version
PDF000571-2026_official.pdf
Summary:
NHS Black Country ICB seeks experienced suppliers for a 3-5 year, £1.35M/year Dudley Wheelchair Assessment and Equipment Service, focusing on comprehensive, all-age care and value for money.

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68
Good

Tender Quality Score

This tender provides a clear overview of the service's aims and objectives, emphasizing user-centric care and value for money. However, the critical absence of full procurement documentation, including detailed requirements and evaluation criteria, significantly hinders a comprehensive quality assessment and poses challenges for potential bidders.

Score Breakdown

Legal Compliance100/100

The tender mentions mandatory exclusion grounds and an open procedure, indicating an intent for legal compliance. However, the lack of detailed mandatory exclusion grounds and, crucially, the absence of evaluation criteria in the provided summary are significant omissions that could impact transparency and fairness, which are core principles of public procurement.

Absence of detailed mandatory exclusion grounds.
Missing explicit evaluation criteria, which is fundamental for an open procedure.
Clarity40/100

The description of the service's aims, objectives, and the process for accessing full documentation is clear. However, the eligibility, technical, and financial requirements are presented at a high level, lacking the specific detail necessary for bidders to formulate precise and fully compliant proposals.

High-level and unspecific eligibility, technical, and financial requirements.
Completeness83/100

The provided information is explicitly incomplete, serving as a summary rather than the full tender documentation. Key elements such as detailed mandatory exclusion grounds, specific eligibility criteria, comprehensive technical specifications, and evaluation criteria are stated to be in external documents, which are not provided for analysis.

Critical absence of the full procurement documentation.
Missing detailed technical specifications and performance indicators.
Fairness60/100

Without the full procurement documentation, particularly the evaluation criteria, it is impossible to fully assess the fairness of the tender process. The high-level requirements, while not explicitly tailored, could lead to subjective interpretation during evaluation if not supported by clear, objective criteria.

Inability to assess fairness due to missing evaluation criteria.
Practicality40/100

The service description is practical and addresses a clear need. The instructions for accessing the full documents via the Atamis portal are practical. However, the lack of detailed requirements in the summary could make it impractical for bidders to initiate bid preparation without first obtaining and thoroughly reviewing the complete documentation.

Data Consistency100/100

The financial figures (estimated total value in EUR and annual value in GBP) appear consistent when considering the maximum contract duration and typical exchange rates. The tender explicitly states to submit bids via the Atamis portal, which contradicts the automated check result indicating 'No e-submission'.

Automated check result 'No e-submission' contradicts the tender's clear instruction to use the Atamis portal for bid submission.
Sustainability25/100

The tender explicitly includes 'Social Criteria' as a characteristic, which is a positive indicator of considering social sustainability aspects. However, there is no mention of environmental or green procurement criteria in the provided summary.

No explicit mention of environmental or green procurement criteria.

Strengths

Clear and comprehensive description of service aims and objectives, focusing on user-centric and holistic care.
Explicit inclusion of 'Social Criteria' and a focus on 'value for money rather than lowest absolute cost'.
Well-defined contract duration and estimated financial value, providing clarity on scope.
Clear instructions for accessing the full procurement documentation via a dedicated portal.

Concerns

Critical lack of full procurement documentation, making a comprehensive quality assessment impossible.
Absence of explicit evaluation criteria, compromising transparency and fairness for bidders.
High-level and unspecific eligibility, technical, and financial requirements, requiring bidders to seek further detail.
Missing specific mandatory exclusion grounds within the provided summary.
Discrepancy between tender's e-submission instruction and automated check result.

Recommendations

1. Ensure all critical procurement documents, including detailed specifications, eligibility criteria, and comprehensive evaluation criteria, are readily available and clearly linked.
2. Provide specific, measurable, achievable, relevant, and time-bound (SMART) requirements for eligibility, technical capabilities, and financial capacity to enable precise bid preparation.
3. Clearly outline the mandatory exclusion grounds within the main tender documentation to ensure full transparency and legal compliance.

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B
Tender Quality Score
68/ 100 · Good

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