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Kings Hall repairs and refurbishment Architect and Design team

Tender Overview

LOCATION

Kent, United Kingdom

VALUE

£192,000

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Other

CPV CODE

71200000

REFERENCE

001800-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

Project Overview: Canterbury City Council is commissioning a refurbishment and upgrade project at Kings Hall, Herne Bay. The scope includes: Fabric Repairs: Essential repairs to the building envelope and internal finishes to preserve the historic character and ensure long-term durability. Mechanical & Electrical Services: Upgrading/renewal of existing systems to meet modern standards for energy efficiency, safety, and operational performance. Remodeling: To improve functionality and address previous unsympathetic alterations. This building supports externally accessible public toilets as well as venue facilities. CCC has developed concept designs which are considered close to meeting our requirements which include: Creating an attractive destination seafront bar/cafe separate, yet available to the main hall. Improving the main hall and backstage areas, including modernising acoustics and seating to attract more commercially successful shows. Exploring opportunities to increase the capacity of the main hall. The architect will be appointed as Lead Consultant and will be responsible for: Reviewing and developing CCC’s concept designs. Forming, leading and coordinating a full design team to deliver a complete Turnkey Service. Identifying all necessary sub-consultants (e.g., structural, civil, M&E engineers, and any other specialists) Appointing the team directly. Advising on and arranging any additional surveys required to bring the project to completion. Producing all required outputs in line with the RIBA Plan of Work, from Stage 2 through to Stage 7. Delivering a complete design package suitable for procurement via the Kent Business Portal. Supporting CCC’s appointed Quantity Surveyor throughout the project lifecycle. Under the CDM Regulations 2015, CCC is the Client and has appointed a Quantity Surveyor. The architect will be expected to act as Principal Designer. If the architect does not have the capability to act as Principal Designer, they must propose a suitably qualified party to fulfil this role and include associated fees in their submission. CCC is seeking a complete design package, including any structural, M&E and other requirements. If the architect does not have the relevant engineering and other expertise in-house CCC requires them to propose a design team, including these consultants, to allow them to deliver a complete ‘Turnkey Service’. Engineering services and all other sub-consultant’s fees should therefore be included in this tender submission. All necessary consultants are to be appointed directly by the Architect. The architect should provide details of any additional surveys, including costs, required to complete the project in their tender submission. To view this notice, please click here: https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=1005248738
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MANDATORY EXCLUSION GROUNDS

  • Not specified in the provided text.
✓

ELIGIBILITY REQUIREMENTS

  • The bidding entity must be an architectural practice capable of acting as a Lead Consultant.
  • The bidding entity must be able to operate within the UK legal and regulatory framework, including CDM Regulations 2015.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to act as Lead Consultant for a refurbishment and upgrade project of a historic building.
  • Possess expertise in fabric repairs, M&E services upgrades, and remodeling for public and venue facilities.
  • Demonstrate experience in reviewing and developing existing concept designs provided by Canterbury City Council.
  • Capability to form, lead, and coordinate a full design team to deliver a complete Turnkey Service.
  • Ability to identify and appoint all necessary sub-consultants (e.g., structural, civil, M&E engineers, acoustics specialists, seating specialists, and any other specialists).
  • Expertise in advising on and arranging additional surveys required for project completion.
  • Capability to produce all required outputs in line with the RIBA Plan of Work, from Stage 2 through to Stage 7.
  • Capability to deliver a complete design package suitable for procurement via the Kent Business Portal.
  • Ability to support the Contracting Authority’s appointed Quantity Surveyor throughout the project lifecycle.
  • Capability to act as Principal Designer under CDM Regulations 2015, or propose a suitably qualified party to fulfill this role.
  • Expertise in modernising acoustics and seating for venue facilities.
  • Experience in exploring opportunities to increase capacity for main halls.
  • Experience in designing attractive seafront bar/cafe facilities, separate yet available to the main hall.
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FINANCIAL REQUIREMENTS

  • All engineering services and other sub-consultant's fees must be included in the tender submission.
  • Costs for any additional surveys required to complete the project must be included in the tender submission.
  • If proposing a third-party Principal Designer, their associated fees must be included in the submission.
  • The total bid must align with the estimated contract value of 192,000.0 EUR for a 24-month duration.
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SUBMISSION REQUIREMENTS

  • The tender submission must include details of the proposed design team, including all identified sub-consultants (structural, civil, M&E engineers, and any other specialists).
  • The tender submission must include details of any additional surveys required to complete the project, along with their associated costs.
  • If the architect does not have in-house Principal Designer capability, the submission must propose a suitably qualified party for this role and include their associated fees.
  • The tender submission must include all fees for engineering services and all other sub-consultants.
  • The complete design package must be suitable for procurement via the Kent Business Portal.
  • Submission must be made via the Kent Business Portal.
  • Submission deadline: 2026-02-09 12:00:00.

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Official PDF Version
PDF001800-2026_official.pdf
Summary:
Canterbury City Council seeks a Lead Architect to form and manage a full design team for the refurbishment and upgrade of Kings Hall, Herne Bay, encompassing fabric repairs, M&E services, and remodeling, with all sub-consultant and survey costs to be included in the tender submission.

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67
Good

Tender Quality Score

This tender outlines a complex refurbishment project for Kings Hall, requiring a Lead Architect to provide a comprehensive turnkey design service. While the project scope and technical requirements are detailed, the complete absence of tender documents and evaluation criteria significantly undermines the transparency and fairness of the procurement process.

Score Breakdown

Legal Compliance100/100

The tender mentions compliance with UK legal and regulatory frameworks, specifically CDM Regulations 2015. However, the lack of specified mandatory exclusion grounds is a significant legal omission. The absence of full tender documents makes a complete legal compliance check impossible.

•Missing mandatory exclusion grounds.
•Absence of full tender documentation prevents comprehensive legal compliance assessment.
Clarity40/100

The project description and technical requirements are generally clear and detailed, outlining the scope of work and the architect's responsibilities as Lead Consultant. However, the financial requirements regarding the inclusion of sub-consultant fees and survey costs introduce ambiguity regarding risk allocation.

•Ambiguity regarding the full extent of 'additional surveys' and the associated financial risk for bidders.
Completeness83/100

The tender is severely incomplete due to the complete absence of attached documents and, critically, the lack of evaluation criteria. While the project description and requirements are detailed, the fundamental elements required for bidders to prepare a compliant and competitive offer are missing.

•No tender documents attached.
•Missing evaluation criteria.
Fairness60/100

The absence of evaluation criteria makes it impossible for bidders to understand how their proposals will be assessed, severely impacting fairness and transparency. The requirement for the lead architect to directly appoint and include all sub-consultant and survey costs transfers significant financial risk to the bidder, potentially disadvantaging smaller firms or those less able to absorb such risks. The highly specific technical requirements, while relevant, could also limit competition.

•Absence of evaluation criteria compromises transparency and fairness.
•Significant financial risk transferred to the lead consultant by requiring inclusion of all sub-consultant and survey costs, potentially limiting competition.
Practicality40/100

The project scope and the Lead Consultant's role are practical and well-defined in terms of responsibilities (Turnkey, RIBA stages, Principal Designer). However, the requirement to include costs for potentially unknown 'additional surveys' upfront presents a practical challenge for accurate bidding. The lack of full documentation also creates practical hurdles for bidders.

•Requirement to include costs for unspecified 'additional surveys' upfront poses a practical challenge for accurate and competitive bidding.
•Lack of full tender documents makes it practically difficult for bidders to prepare comprehensive proposals.
Data Consistency100/100

The provided information appears consistent within itself, with the description aligning with the extracted requirements.

Sustainability0/100

The tender description mentions upgrading M&E systems for 'modern standards for energy efficiency,' which is a positive aspect related to environmental sustainability. However, there are no explicit green procurement, social, or innovation criteria specified.

•Lack of explicit social or innovation criteria.
•Limited focus on broader sustainability aspects beyond energy efficiency.

Strengths

Clear and detailed project description with specific objectives.
Well-defined role and responsibilities for the Lead Consultant, including the 'Turnkey Service' approach.
Explicit mention of compliance with UK regulatory frameworks (CDM Regulations 2015).
Focus on energy efficiency in M&E upgrades.

Concerns

Critical omission of full tender documents and evaluation criteria, severely impacting transparency and fairness.
Significant financial risk transfer to bidders by requiring inclusion of all sub-consultant fees and costs for potentially unknown 'additional surveys' upfront.
Absence of mandatory exclusion grounds.
Highly specific technical requirements, while relevant, could potentially limit competition.

Recommendations

1. Publish the complete tender documentation, including detailed instructions to bidders, full scope of work, draft contract, and crucially, the evaluation criteria.
2. Clearly define the scope and process for 'additional surveys' or consider alternative financial arrangements (e.g., provisional sums, separate commissioning) to mitigate bidder risk.
3. Include standard mandatory exclusion grounds and consider incorporating explicit social, environmental, and innovation criteria to enhance broader value.

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Tender Quality Score
67/ 100 · Good
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