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Changing Rooms Refurbishment - Cornmill Lane, Tutbury

Tender Overview

ORGANIZATION

Tutbury Parish Council

LOCATION

North East England, United Kingdom

VALUE

£38,000

DEADLINE

February 03, 2026 at 17:00

CATEGORY

Other

CPV CODE

45000000

REFERENCE

001136-2026

Project Timeline

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Contact Information

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Original Tender Description

Works Specification & Tender Summary Changing Rooms Refurbishment - Cornmill Lane, Tutbury Location: Changing Rooms, Cornmill Lane, Tutbury, Staffs, DE13 9HA Client: Tutbury Parish Council ________________________________________ 1. Project Objective The project comprises of the refurbishment of the existing football changing room facilities to improve privacy, hygiene, accessibility, and energy efficiency. Works include replacing communal shower areas with individual cubicles, upgrading internal finishes, and renewing mechanical and electrical services. The building structure (walls, foundations, and roof) has been inspected and is confirmed to be structurally sound. No structural alterations are included within this contract. ________________________________________ 2. Programme, Access & Constraints Due to a scheduled event taking place between 19-21 June 2026, all site works must commence after this period. The facilities are actively used by football teams, predominantly at weekends. Contractors must: • Minimise disruption to matches and training • Manage access to the car park carefully • Where possible, programme works outside the main football season A detailed programme showing sequencing and access management must be provided with the tender. ________________________________________ 3. Tender Submission & Assessment Tenders must be submitted electronically by email within 30 days of publication of the tender notice. Tenders will be evaluated by a panel comprising of Parish Councillors and the Parish Clerk. Where minor omissions are identified consistently across submissions, tenderers may be asked to provide clarification by a fixed deadline. No changes to price or material elements will be permitted. ________________________________________ 4. Conflicts of Interest Tenderers must declare any actual or potential conflicts of interest, including: • Financial interests relating to Tutbury Parish Council • Personal or business relationships with serving councillors or officers Failure to declare conflicts may result in exclusion. ________________________________________ 5. Contract Award & Payment Terms All tenderers will be notified of the outcome by email. An award notice will be published within 30 days of contract award. Payment terms are 30 days. The Council will retain 5% of the contract value: • 2.5% released at practical completion • 2.5% released following completion of all snagging items ________________________________________ 6. Scope of Works (Refurbishment Only) 6.1 Demolition & Strip-Out • Removal of existing fittings and finishes • Removal of fluorescent lighting and redundant electrical items • Removal of electric panel and fan heaters • Removal of existing floor finishes (approx. 120 m²) • Removal of communal shower partitions and fittings ________________________________________ 6.2 Internal Finishes & Flooring Flooring (approx. 120 m²): • Preparation of concrete substrates, including primer/moisture barrier • Installation of slip-resistant sports-grade vinyl or resin flooring • Hygienic coved skirting and wall upstands in wet areas Decoration: • Preparation of internal walls (approx. 350 m²) and ceilings (approx. 120 m²) • Redecoration using moisture-resistant, anti-mould coatings ________________________________________ 6.3 Shower Facilities • Formation of eight individual shower cubicles (four per changing room) • Waterproof composite partition panels and cubicle doors with privacy locks • Adaptation of existing hot and cold water feeds to minimise new pipework • Installation of shower valves, heads, and accessories (8 in plus 1 referee) • Inspection of shower gullies and channels for capacity and falls ________________________________________ 6.4 Mechanical & Electrical Services Lighting: • Removal of all fluorescent fittings • Installation of approximately 20 LED battens or panels • Full testing, commissioning, and certification Ventilation: • New mechanical extract system serving shower areas • Sized to achieve adequate air changes and control condensation Heating & Hot Water: • Replacement of inefficient electric heaters with high-efficiency convectors or infrared panels (2 units) • Replacement of the existing gas-fired water heater with a modern high-efficiency condensing unit, including new controls and insulation ________________________________________ 6.5 Optional Separate Quotation - Air Source Heat Pump (ASHP) Tenderers may submit a standalone optional quotation for an Air Source Heat Pump under the Boiler Upgrade Scheme (BUS). This must be entirely separate from refurbishment costs and include: • Separate scope of works • Separate programme • Separate cost breakdown showing gross cost, £7,500 BUS grant deduction, and net cost to the Parish Council The ASHP must be designed and installed by an MCS-certified installer. Contractors must support EPC requirements and BUS compliance. Full details are contained within a separate ASHP specification document. ________________________________________ 7. Mandatory Tender Submission Requirements All tenders must clearly include: • A detailed scope of works referencing this specification • A schedule of materials and energy-efficient products • A project programme with key milestones • A fully itemised cost breakdown A minimum 10% contingency allowance must be included. ________________________________________ 8. Tender Evaluation Tenders will be assessed using a Most Advantageous Tender (MAT) approach: • Price: 40% • Quality: 60% Quality will be evaluated against: • Understanding of the specification • Relevant experience • Technical competence • Programme and resources • Risk management, Health & Safety, and warranties Each criterion will be scored on a 1-5 performance scale. The contract will be awarded to the tender achieving the highest combined score. ________________________________________ 9. Information Sharing & Funding Compliance Tender information relating to refurbishment works will be shared with Staffordshire FA as part of grant assessment and audit. ASHP tender information (where submitted) will be shared with the BUS scheme administrator for grant compliance. All information will be handled in accordance with public procurement and data protection requirements.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Failure to declare actual or potential conflicts of interest.
✓

ELIGIBILITY REQUIREMENTS

  • Declare any actual or potential conflicts of interest, including financial interests relating to Tutbury Parish Council.
  • Declare any actual or potential conflicts of interest, including personal or business relationships with serving councillors or officers.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Be capable of performing all specified demolition and strip-out works.
  • Be capable of preparing concrete substrates, including primer/moisture barrier.
  • Be capable of installing slip-resistant sports-grade vinyl or resin flooring (approx. 120 m²).
  • Be capable of installing hygienic coved skirting and wall upstands in wet areas.
  • Be capable of preparing internal walls (approx. 350 m²) and ceilings (approx. 120 m²).
  • Be capable of redecorating using moisture-resistant, anti-mould coatings.
  • Be capable of forming eight individual shower cubicles (four per changing room).
  • Be capable of installing waterproof composite partition panels and cubicle doors with privacy locks.
  • Be capable of adapting existing hot and cold water feeds to minimise new pipework.
  • Be capable of installing shower valves, heads, and accessories (8 in plus 1 referee).
  • Be capable of inspecting shower gullies and channels for capacity and falls.
  • Be capable of removing all fluorescent lighting fittings.
  • Be capable of installing approximately 20 LED battens or panels.
  • Be capable of full testing, commissioning, and certification for lighting.
  • Be capable of installing a new mechanical extract system serving shower areas, sized for adequate air changes and condensation control.
  • Be capable of replacing inefficient electric heaters with high-efficiency convectors or infrared panels (2 units).
  • Be capable of replacing the existing gas-fired water heater with a modern high-efficiency condensing unit, including new controls and insulation.
  • Demonstrate understanding of the project specification.
  • Possess relevant experience in similar refurbishment projects.
  • Possess technical competence for the scope of works.
  • Detail resources allocated to the project.
  • Address risk management strategies for the project.
  • Address Health & Safety procedures for the project.
  • Provide details of warranties for works and materials.
  • Minimise disruption to football matches and training during works.
  • Manage access to the car park carefully during works.
  • Programme works outside the main football season where possible.
  • (Optional ASHP) If submitting an ASHP quotation, the ASHP must be designed and installed by an MCS-certified installer.
  • (Optional ASHP) If submitting an ASHP quotation, the contractor must support EPC requirements and BUS compliance.
💰

FINANCIAL REQUIREMENTS

  • Include a minimum 10% contingency allowance in the cost breakdown.
  • (Optional ASHP) If submitting an ASHP quotation, provide a separate cost breakdown showing gross cost, £7,500 BUS grant deduction, and net cost to the Parish Council.
📋

SUBMISSION REQUIREMENTS

  • Submit tenders electronically by email.
  • Submit tenders by 2026-02-03 17:00:00.
  • Provide a detailed programme showing sequencing and access management.
  • Include a detailed scope of works referencing this specification.
  • Include a schedule of materials and energy-efficient products.
  • Include a project programme with key milestones.
  • Include a fully itemised cost breakdown.
  • (Optional ASHP) If submitting an ASHP quotation, it must be standalone and entirely separate from refurbishment costs.
  • (Optional ASHP) If submitting an ASHP quotation, it must include a separate scope of works.
  • (Optional ASHP) If submitting an ASHP quotation, it must include a separate programme.

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PDF
Official PDF Version
PDF001136-2026_official.pdf
Summary:
This document outlines the detailed scope of works, submission requirements, evaluation criteria, and payment terms for the refurbishment of football changing rooms at Cornmill Lane, Tutbury, including an optional Air Source Heat Pump quotation.

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67
Good

Tender Quality Score

This tender provides a clear project objective and detailed scope of works, with a focus on energy efficiency. However, it suffers from critical omissions, notably the absence of full tender documents and detailed evaluation criteria, which significantly impact transparency and fairness.

Score Breakdown

Legal Compliance100/100

The tender outlines mandatory exclusion grounds and conflict of interest declarations, which align with basic procurement principles. However, the lack of full tender documents and detailed evaluation criteria raises significant concerns regarding adherence to principles of transparency and equal treatment, which are fundamental to public procurement.

•Absence of full tender documentation (e.g., contract terms, detailed specifications, drawings).
•Missing detailed evaluation criteria and their weightings.
Clarity40/100

The project objective, location, and general scope of works are clearly described. Specific technical requirements for refurbishment are also well-articulated. Constraints regarding site access and programme are clearly stated, aiding bidders in understanding the project context.

•One technical capability requirement is truncated: 'Demonstrate understanding of th...'
Completeness83/100

This is a major area of concern. The provided information appears to be a summary, with no full tender documents attached or available. Critical elements such as detailed specifications, drawings, a draft contract, and comprehensive evaluation criteria are missing, making it impossible for bidders to submit a fully informed and compliant offer.

•No full tender documents (e.g., detailed specifications, drawings, contract terms) are provided.
•Detailed evaluation criteria and their weightings are entirely missing.
Fairness60/100

The absence of detailed evaluation criteria is a significant fairness concern, as it introduces subjectivity into the assessment process and compromises transparency. While the technical requirements are specific, they do not appear to be overtly tailored to a single company. However, the very short contract duration could limit competition to a select few contractors with immediate availability.

•Lack of detailed and published evaluation criteria compromises fairness and transparency.
•The extremely short contract duration (1 month) may unfairly limit competition to contractors with immediate, specific availability.
Practicality40/100

The project constraints regarding a scheduled event and football season usage are practical and well-communicated. However, the stipulated contract duration of one month for a refurbishment project involving demolition, flooring, walls, ceilings, eight shower cubicles, and significant M&E upgrades appears highly ambitious and potentially unrealistic, which could lead to quality issues or project delays.

•The contract duration of 1 month seems highly unrealistic for the described scope of refurbishment works, potentially impacting project quality and feasibility.
Data Consistency100/100

The provided information is largely consistent within itself. The truncation of one technical requirement is an omission rather than an inconsistency.

Sustainability0/100

The tender explicitly aims to improve energy efficiency through specific upgrades (LED lighting, high-efficiency heaters, modern condensing water heater), which is a positive aspect. However, there is no mention of broader green procurement criteria, social considerations, or innovation focus beyond these technical specifications.

•No explicit broader green procurement, social, or innovation criteria beyond specific energy efficiency upgrades.

Strengths

Clear project objective and detailed scope of works.
Strong emphasis on energy efficiency and modern M&E upgrades.
Clear communication of site access constraints and programme requirements.
Mandatory exclusion grounds and conflict of interest declaration included.

Concerns

Critical absence of full tender documentation, including detailed specifications and contract terms.
Complete lack of detailed evaluation criteria, compromising transparency and fairness.
Potentially unrealistic contract duration of 1 month for the extensive scope of works.
Truncated technical capability requirement.

Recommendations

1. Publish the complete tender documentation, including full specifications, drawings, and a draft contract, to ensure bidders have all necessary information.
2. Clearly define and publish the evaluation criteria, including weightings, to ensure transparency, fairness, and objectivity in the assessment process.
3. Review and potentially extend the contract duration to a more realistic timeframe, allowing for proper project execution and attracting a wider pool of qualified bidders.

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Tender Quality Score
67/ 100 · Good
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