United Kingdom14 days leftOpen

Paisley Halloween Festival 2026/27/28 - Lighting and Projection

Tender Overview

ORGANIZATION

Renfrewshire Council

LOCATION

West Central Scotland, United Kingdom

VALUE

£172,500

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

003376-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No mandatory exclusion grounds are explicitly stated in the provided summaries.

ELIGIBILITY REQUIREMENTS

  • The company must be highly experienced.
  • The company must be an established creative company.
  • The company must be an experienced service provider.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to develop Lighting and Projection for Paisley Halloween Festival.
  • Ability to install Lighting and Projection for Paisley Halloween Festival.
  • Ability to deliver a full programme for Paisley Halloween Festival.
  • Ability to deliver services in accordance with the Council's specification.
  • Ability to deliver services in accordance with Council strategies.
  • Ability to provide lighting and projection services for the Paisley Halloween Festival 2026, 2027 (with an optional extension for 2028).
  • Ability to achieve 30 Community Benefit Points.
💰

FINANCIAL REQUIREMENTS

  • No financial requirements are explicitly stated in the provided summaries.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-16T12:00:00+00:00.
  • Address how the company will achieve 30 Community Benefit Points in the submission.
  • Adhere to the Council's specification and strategies in the proposal.

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DOC
OCDS Record
OCDS Data003376-2026_ocds_record.json
Summary:
This OCDS record details Renfrewshire Council's planned tender seeking an experienced creative company to provide lighting and projection services for the Paisley Halloween Festival in 2026 and 2027, with an optional extension for 2028.
DOC
OCDS Release Package
OCDS Data003376-2026_ocds_release.json
Summary:
Renfrewshire Council seeks an experienced creative company for lighting and projection services for the Paisley Halloween Festival 2026-2028, requiring delivery of a full program and 30 Community Benefit Points.
PDF
Official PDF Version
Administrative Documents003376-2026_official.pdf
Summary:
Renfrewshire Council is seeking an experienced creative company to provide lighting and projection services for the Paisley Halloween Festival 2026, 2027 (with an optional 2028 extension), requiring the delivery of a full programme.
HTM
Tender Notice
Administrative Documents003376-2026.html
Summary:
Renfrewshire Council is seeking an experienced creative company to provide lighting and projection services for the Paisley Halloween Festival from 2026-2028, with full tender documents available on Public Contracts Scotland.

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80
Excellent

Tender Quality Score

This tender provides a clear overview but suffers from significant omissions regarding evaluation criteria and objective eligibility requirements, potentially hindering fair competition and transparency.

Score Breakdown

Legal Compliance100/100

The tender appears to follow basic procedural steps (Open procedure, active status). However, the absence of explicit evaluation criteria and detailed mandatory exclusion grounds in the provided summary raises significant legal compliance concerns regarding transparency and equal treatment.

Missing explicit evaluation criteria and their weighting.
Absence of detailed mandatory exclusion grounds in the summary.
Clarity60/100

While the overall objective is clear, several key requirements are vaguely defined, making it difficult for potential bidders to understand the exact expectations.

Subjective eligibility criteria ('highly experienced', 'established creative company', 'experienced service provider') lack objective metrics.
References to 'Council's specification' and 'Council strategies' without providing details or links.
Completeness100/100

The provided summary is notably incomplete, lacking crucial information essential for a comprehensive and fair procurement process.

Absence of explicit evaluation criteria and their weighting.
Lack of detailed financial requirements in the summary.
Fairness80/100

The tender's fairness is significantly compromised by the absence of clear evaluation criteria and the subjective nature of eligibility requirements, which could lead to arbitrary decision-making or favor specific bidders.

Subjective eligibility requirements ('highly experienced', 'established creative company') could lead to unfair exclusion or tailoring for a specific company.
Lack of explicit evaluation criteria hinders fair competition and transparency.
Practicality60/100

The practical implementation and evaluation of bids could be challenging due to the subjective nature of some requirements and the lack of detailed guidance.

Difficulty in objectively assessing subjective eligibility criteria.
Requirement for '30 Community Benefit Points' lacks detailed guidelines for achievement and evaluation.
Data Consistency100/100

The information provided across the basic details and document summaries is consistent.

Sustainability0/100

The inclusion of 'Community Benefit Points' is a positive step towards social sustainability, but the tender lacks explicit environmental or broader sustainability criteria.

Absence of explicit environmental sustainability criteria.
Details on the nature and scope of 'Community Benefit Points' are not provided.

Strengths

Clear title, reference number, organization, and description.
Estimated value disclosed, promoting transparency.
Inclusion of CPV and NUTS codes for classification.
Incorporation of 'Community Benefit Points' as a social criterion.
Multi-year contract with optional extension offers stability.

Concerns

Critical absence of explicit evaluation criteria and their weighting.
Vague and subjective eligibility requirements lacking objective metrics, raising concerns about potential tailoring.
Lack of detailed financial requirements in the provided summary.
Unspecified 'Council's specification' and 'Council strategies' making compliance difficult to assess.
Missing explicit mandatory exclusion grounds in the summary.

Recommendations

1. Immediately publish comprehensive and objective evaluation criteria with clear weighting.
2. Replace subjective eligibility requirements with measurable and objective criteria.
3. Provide full details of the 'Council's specification', 'Council strategies', and the 'Community Benefit Points' system.

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A
Tender Quality Score
80/ 100 · Excellent

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