United Kingdom3 days leftOpen

PLACE821H Supply of Owner Operated Vacuum Excavator

Tender Overview

LOCATION

Derbyshire and Nottinghamshire, United Kingdom

VALUE

£600,000

DEADLINE

February 05, 2026 at 11:00

CATEGORY

Other

CPV CODE

43200000

REFERENCE

000511-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Derbyshire County Council (The Council) are seeking to establish a Contract for the Supply of Owner Operated Vacuum Excavator. The Contract will cover a variety of operated vacuum excavation services, supplied with appropriately qualified operators. The services may be required county wide within the Council's jurisdiction. The Contract will be structured into 4 Lots: Lot 1 - 16t Vacuum Suction Excavator, Lot 2 - 18t Vacuum Suction Excavator, Lot 3 - 26t Vacuum Suction Excavator, Lot 4 - 32t Vacuum Suction Excavator. The proposed Contract is expected to commence on April 2026 with an initial term of 1 year, with the option to extend for a further three 12-month periods, up to a maximum of 4 years (1+1+1+1). The intention is to appoint one Contractor for each plant type to ensure adequate capacity and coverage during the term of the Contract. Suppliers can submit bids for any combination of lots and are not obligated to bid on all four.
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MANDATORY EXCLUSION GROUNDS

  • No explicit mandatory exclusion grounds are mentioned in the provided text.

ELIGIBILITY REQUIREMENTS

  • Bidders must be able to supply owner-operated vacuum excavation services.
  • Bidders may submit bids for any combination of the four lots (16t, 18t, 26t, 32t).
  • Bidders are not obligated to bid on all four lots.
  • Bidders must be capable of being appointed as the sole contractor for a specific plant type (lot).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to supply owner-operated vacuum excavation services.
  • Provision of appropriately qualified operators for all services.
  • Capability to provide services county-wide within Derbyshire County Council's jurisdiction.
  • Ability to supply 16t Vacuum Suction Excavator for Lot 1.
  • Ability to supply 18t Vacuum Suction Excavator for Lot 2.
  • Ability to supply 26t Vacuum Suction Excavator for Lot 3.
  • Ability to supply 32t Vacuum Suction Excavator for Lot 4.
  • Ability to ensure adequate capacity and coverage for the entire contract term (up to 4 years).
💰

FINANCIAL REQUIREMENTS

  • No explicit financial requirements (e.g., minimum turnover, financial guarantees) are mentioned in the provided text.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted by the deadline: 2026-02-05 at 11:00:00.
  • Bids must address the "PLACE821H Supply of Owner Operated Vacuum Excavator" tender.
  • Bids must specify which lot(s) they are applying for.

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PDF
Official PDF Version
PDF000511-2026_official.pdf
Summary:
Derbyshire County Council seeks bids for a 4-year contract (1+1+1+1) to supply owner-operated vacuum excavators across four lots (16t, 18t, 26t, 32t), with an estimated total value of £600,000.

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67
Good

Tender Quality Score

This tender provides a clear overview of the required services and contract structure but suffers from a critical lack of comprehensive documentation and explicit evaluation criteria, significantly impacting its completeness and fairness.

Score Breakdown

Legal Compliance100/100

The tender is an Open procedure, which generally promotes competition. However, the absence of explicit mandatory exclusion grounds and detailed financial requirements in the provided text is a notable omission that could lead to legal ambiguities if not fully addressed in the complete tender documents.

No explicit mandatory exclusion grounds mentioned in the provided text.
No explicit financial requirements mentioned in the provided text.
Clarity40/100

The description of the service, contract lots, and duration is clear and well-defined. However, the overall clarity for potential bidders is severely hampered by the absence of full tender documents, detailed specifications, and evaluation criteria.

Lack of full tender documents and detailed specifications.
Missing explicit evaluation criteria.
Completeness83/100

This tender is highly incomplete based on the provided information. Crucial elements such as full tender documents, detailed technical specifications beyond weight classes, explicit mandatory exclusion grounds, financial requirements, and especially evaluation criteria are missing, making it impossible for bidders to prepare a comprehensive and compliant bid.

No documents attached or content available.
Missing evaluation criteria.
Fairness60/100

The lot structure, allowing bids on combinations, promotes broader participation. However, the absence of evaluation criteria and full tender documents creates a significant fairness issue, as bidders cannot understand how their proposals will be judged, leading to potential arbitrary decisions and a lack of transparency.

Missing evaluation criteria, leading to a lack of transparency and potential for arbitrary evaluation.
Lack of full tender documents, creating an uneven playing field for bidders.
Practicality40/100

The concept of procuring owner-operated vacuum excavators across distinct weight classes with qualified operators for county-wide coverage is practical for the Council's operational needs. However, the lack of detailed information makes it impractical for bidders to accurately cost and plan their bids.

Impractical for bidders to prepare accurate and competitive bids due to missing detailed requirements and evaluation criteria.
Data Consistency100/100

Within the provided text, the information is consistent. The title, reference, description, and lot structure align logically.

Sustainability0/100

No information regarding green procurement, social criteria, or innovation focus is provided. This represents a missed opportunity to integrate broader sustainability objectives into the procurement process.

No explicit green procurement criteria.
No social criteria mentioned.

Strengths

Clear contract title, reference, and organization details.
Detailed description of services and contract structure with four distinct lots.
Open procedure promoting competition and flexibility for bidders to apply for specific lots.
Estimated value and contract duration (with extensions) are clearly stated.

Concerns

Critical absence of full tender documents and detailed technical specifications.
Missing explicit evaluation criteria, severely impacting transparency and fairness of the process.
Lack of explicit mandatory exclusion grounds and financial requirements in the provided text.
No integration of sustainability, social, or innovation criteria.
The highly specific weight classes for excavators (16t, 18t, 26t, 32t) could be restrictive if not thoroughly justified by market analysis.

Recommendations

1. Publish comprehensive tender documents, including detailed technical specifications, terms and conditions, and all legal requirements.
2. Clearly define and publish the evaluation criteria and methodology to ensure transparency, fairness, and enable bidders to prepare targeted proposals.
3. Consider integrating sustainability, social, and innovation aspects into the tender requirements and evaluation criteria to achieve broader public value.

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B
Tender Quality Score
67/ 100 · Good

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