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Welford-on-Avon Primary School ~ Catering Tender

Tender Overview

LOCATION

Herefordshire, Worcestershire and Warwickshire, United Kingdom

VALUE

£480,000

DEADLINE

April 24, 2026 at 11:00

CATEGORY

Other

CPV CODE

55524000

REFERENCE

007796-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

The successful Supplier will be required to provide catering services for Welford-On-Avon Primary School. The annual contract value is approximately £80,000.00 and the initial contract term will be three years, commencing 1 August 2026 and concluding 31 July 2029. The contract will operate on a guaranteed performance basis, offering a fixed annual return and/or subsidy. There will be an option to extend for a further term of three years by mutual agreement. Welford-On-Avon Primary School is a Nursery to Year 6 primary school located close to Stratford-Upon-Avon. Currently 7% of pupils are eligible for Free School Meals (FSM). The school has approximately 270 pupils on roll and 35 staff employed on site. Welford on Avon Primary School is a high-achieving, larger-than-average rural primary and nursery school located in the beautiful village of Welford on Avon, Warwickshire. The school serves the local community and also welcomes pupils from surrounding villages. Our rich educational environment promotes positive attitudes and an ethos where every child is valued and given every opportunity to succeed. Emotional wellbeing is central to all we do. We aspire to build confidence across our school community through a culture of kindness, mutual respect, and consideration. By providing enriching experiences, we believe our pupils will enjoy their childhood while laying strong foundations for future challenges. Our broad and balanced curriculum enables all pupils to develop a thirst for learning, acquire new skills, and discover their unique talents. We also have a Resource Provision on site to support children with communication and interaction needs. Please see PSQ Document for more information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Warwickshire:-School-catering-services./K88NV76DD4 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/K88NV76DD4
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided text. These are typically detailed in the PSQ document.
✓

ELIGIBILITY REQUIREMENTS

  • Ability to commit to an initial contract term of three years, commencing 1 August 2026 and concluding 31 July 2029.
  • Ability to commit to a potential contract extension for a further term of three years by mutual agreement.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide comprehensive catering services for Welford-on-Avon Primary School.
  • Possess the capacity to cater for approximately 270 pupils and 35 staff on site.
  • Demonstrate the ability to cater for pupils eligible for Free School Meals (FSM), currently 7% of pupils.
  • Operate the contract on a guaranteed performance basis, offering a fixed annual return and/or subsidy.
  • Align catering services with the school's ethos, promoting positive attitudes, valuing every child, supporting emotional wellbeing, kindness, mutual respect, and consideration.
  • Provide enriching experiences through catering services.
  • Support a broad and balanced curriculum through catering services.
  • Cater for children with communication and interaction needs, including those in the on-site Resource Provision.
💰

FINANCIAL REQUIREMENTS

  • Possess the financial capacity to manage a contract with an approximate annual value of £80,000.00.
  • Possess the financial capacity to manage a potential total contract value of up to £480,000.00 over six years if the extension option is exercised.
📋

SUBMISSION REQUIREMENTS

  • Respond to the opportunity via the Delta eSourcing portal using the provided link (https://litmustms.co.uk/respond/K88NV76DD4).
  • Submit the bid by the deadline of 2026-04-24T12:00:00+01:00.
  • Refer to and complete/submit the PSQ Document as required.

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DOC
OCDS Record
OCDS Data007796-2026_ocds_record.json
Summary:
Welford-on-Avon Primary School seeks a catering service provider for its 270-pupil, 35-staff school, offering an initial three-year contract valued at approximately £80,000 annually, with an option to extend.
DOC
OCDS Release Package
OCDS Data007796-2026_ocds_release.json
Summary:
This OCDS data package provides structured information about the tender for catering services at Welford-on-Avon Primary School, detailing the buyer, contract value of approximately £80,000 annually, a 3-year initial term starting August 2026 with an extension option, and school demographics.
PDF
Official PDF Version
General Information007796-2026_official.pdf
Summary:
Welford-on-Avon Primary School seeks a catering service provider for a 3-year contract, with an option to extend for another 3 years, to serve approximately 270 pupils and 35 staff, with an annual value of around £80,000.
HTM
Tender Notice
Administrative Documents007796-2026.html
Summary:
This document is an award notice from the Metropolitan Borough of Bury for "Young People Supporting Living" services, detailing multiple lots for accommodation and support for young people and families, and listing 16 awarded suppliers.

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65
Good

Tender Quality Score

This tender for school catering services is generally well-structured with clear basic information, but suffers from significant gaps in documentation and transparency regarding evaluation criteria, which could hinder fair competition.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes appropriately, and the submission period is reasonable. There are no reported disputes or suspensions. However, the absence of explicit evaluation criteria in the provided text, even if detailed in a separate document, presents a minor legal risk regarding transparency.

•Evaluation criteria not explicitly stated in the provided tender information.
•Ambiguity regarding 'Value Classified: Yes' when the value is publicly disclosed.
Clarity65/100

The description of the required services and the school's context is clear and unambiguous. The AI-extracted requirements are also clear based on the provided text. However, the critical absence of specified evaluation criteria and the reliance on an unprovided 'PSQ Document' for further details significantly reduce overall clarity.

•Missing evaluation criteria.
•Full requirements and details are deferred to an unprovided 'PSQ Document'.
Completeness55/100

Basic information, financial details, timeline, and location are adequately provided. However, the tender is significantly incomplete due to the explicit mention and absence of the 'PSQ Document' which is stated to contain crucial 'more information' and 'mandatory exclusion grounds'. Furthermore, evaluation criteria are missing, and one of the attached documents is irrelevant.

•Critical 'PSQ Document' mentioned but not provided.
•Evaluation criteria are missing.
Fairness60/100

The tender discloses the estimated value and supports e-procurement, and requirements do not appear tailored. However, the lack of full document access (missing PSQ) and the absence of clear, objective evaluation criteria significantly compromise the fairness and transparency of the procurement process, making it difficult for all bidders to prepare equally informed proposals.

•Lack of full document access due to missing 'PSQ Document'.
•Evaluation criteria are not specified, impacting objectivity and transparency.
Practicality70/100

Electronic submission is supported via the Delta eSourcing portal, and key dates like contract start and duration are clearly specified. Document URLs are provided. However, detailed financing information beyond a 'guaranteed performance basis' is not available, and the need to access an external portal for full documentation (PSQ) adds a minor practical hurdle.

•Detailed financing information is not fully elaborated.
•Reliance on external portal for full documentation (PSQ) not directly provided in the tender package.
Data Consistency85/100

The tender exhibits good data consistency with no reported disputes or suspensions, and logical dates. The estimated total value aligns with the annual value over the maximum contract term. Minor inconsistencies include empty codes for 'Type' and 'Procedure', and a blank 'Liable Person' field.

•Empty codes for 'Type' and 'Procedure'.
•Empty 'Liable Person' field.
Sustainability40/100

The tender does not explicitly include green procurement, social, or innovation criteria for the catering services themselves. While the school's ethos mentions social aspects like emotional wellbeing and support for children with special needs, these are not translated into specific, measurable procurement requirements for the supplier.

•No explicit green procurement criteria.
•No explicit social criteria for the catering service.

Strengths

Clear description of required services and school context.
Electronic submission supported via a dedicated portal.
Key financial and timeline information (value, duration, start date) is provided.
CPV code is appropriately assigned and procedure type is defined.

Concerns

Critical 'PSQ Document' is mentioned but not provided, leading to significant incompleteness.
Evaluation criteria are entirely missing, severely impacting clarity and fairness.
Lack of explicit sustainability, social, or innovation requirements for the catering service.
Irrelevant document included in the tender package.

Recommendations

1. Immediately publish the 'PSQ Document' and any other essential tender documents to ensure completeness and full document access.
2. Clearly define and publish the evaluation criteria to ensure transparency and fairness for all bidders.
3. Consider integrating specific, measurable sustainability (e.g., local sourcing, waste reduction) and social (e.g., employment practices) criteria into the catering service requirements.

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B
Tender Quality Score
65/ 100 · Good
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