United Kingdom18 days leftOpen

Site HV/LV Supplies Maintenance Retender

Tender Overview

LOCATION

Surrey, East and West Sussex, United Kingdom

VALUE

£184,594

DEADLINE

February 20, 2026 at 12:00

CATEGORY

Other

CPV CODE

31000000

REFERENCE

004514-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The contract is for a single supplier to provide Site HV/LV Supplies Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF. The HV/LV engineers will be reporting and working alongside the Site Electrical Supervisor to perform HV/LV Injection testing and maintenance. Please note on completion and receipt of a fully compliant and signed Confidentiality Agreement Form (Appendix H ) then Appendix E- Contract Specification Document Site HV/LV Supplies Maintenance will be issued.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are mentioned in the provided information.

ELIGIBILITY REQUIREMENTS

  • Must be a single supplier for the contract.
  • Must register an account on The Pirbright Institute's e-tendering portal.
  • Must sign and submit a fully compliant Confidentiality Agreement Form (Appendix H) to gain access to the full Invitation to Tender (ITT) pack and contract specifications.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to provide Site HV/LV Supplies Maintenance services.
  • Capability to perform HV/LV Injection testing and maintenance.
  • Must employ qualified HV/LV engineers.
  • Engineers must be capable of reporting to and working alongside the Site Electrical Supervisor.
  • Ability to operate and provide services at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, financial guarantees) are mentioned in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid through The Pirbright Institute's e-tendering portal.
  • Submit a fully compliant and signed Confidentiality Agreement Form (Appendix H) to receive the full ITT pack.
  • Adhere to the submission deadline of 2026-02-20T12:00:00+00:00.

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HTM
Lot L-1
Administrative DocumentsL-1.html
Summary:
This document provides instructions for accessing The Pirbright Institute's e-tendering portal, registering an account, logging in, and navigating the platform to view and submit tenders, noting that the full ITT pack for HV/LV Supplies Maintenance will be available after signing a Confidentiality Agreement.
DOC
OCDS Record
OCDS Data004514-2026_ocds_record.json
Summary:
This document is the Open Contracting Data Standard (OCDS) record providing structured information about the tender for Site HV/LV Supplies Maintenance at The Pirbright Institute.
DOC
OCDS Release Package
OCDS Data004514-2026_ocds_release.json
Summary:
This OCDS data package provides structured information for a tender by The Pirbright Institute seeking a single supplier for Site HV/LV Supplies Maintenance, with detailed specifications available after signing a Confidentiality Agreement.
PDF
Official PDF Version
Administrative Documents004514-2026_official.pdf
Summary:
This document is an official notice for the Site HV/LV Supplies Maintenance tender at The Pirbright Institute, valued at an estimated £153,828.60 over four years, outlining the procurement process and deadlines.
HTM
Tender Notice
Administrative Documents004514-2026.html
Summary:
This tender seeks a single supplier for a four-year contract to provide Site HV/LV Supplies Maintenance, including injection testing, at The Pirbright Institute, with full specifications available upon signing a Confidentiality Agreement.

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58
Fair

Tender Quality Score

This tender presents significant transparency and fairness concerns due to critical information being withheld behind a Confidentiality Agreement and the absence of evaluation criteria, despite clear basic information.

Score Breakdown

Legal Compliance60/100

The requirement for a Confidentiality Agreement to access the full Invitation to Tender (ITT) pack for an 'open competition' raises significant concerns regarding transparency and equal treatment, potentially conflicting with public procurement principles. The reveal date is also missing.

Full ITT pack requires Confidentiality Agreement (Appendix H)
Missing tender reveal date
Clarity65/100

While the service description and AI-extracted requirements are clear, the absence of specified evaluation criteria and the full technical specifications being behind a Confidentiality Agreement severely impact the overall clarity of the tender for potential bidders.

No evaluation criteria specified
Full technical specifications (Appendix E) are not publicly available
Completeness55/100

Basic information such as title, reference, organization, value, duration, and deadlines are complete. However, the critical absence of publicly available full contract specifications and evaluation criteria represents a significant gap in completeness.

Full contract specifications (Appendix E) are not publicly available
Evaluation criteria are not defined
Fairness40/100

The requirement for a Confidentiality Agreement to access essential tender documents and the complete lack of specified evaluation criteria severely undermine fairness and transparency, creating an uneven playing field for potential bidders.

Full document access is restricted by a Confidentiality Agreement
No evaluation criteria specified, hindering objective assessment
Practicality70/100

Electronic submission is supported, and key dates like contract start and duration are clearly specified. However, the necessity to sign a Confidentiality Agreement to obtain full tender documents introduces an unnecessary practical hurdle for interested parties.

Access to full tender documents requires signing a Confidentiality Agreement
Data Consistency80/100

Most key fields are populated and dates are logical. Minor inconsistencies include empty codes for procedure type and a slight discrepancy in the estimated value between EUR and GBP in different documents.

Empty codes for procedure type
Slight discrepancy in estimated value (EUR vs. GBP)
Sustainability20/100

The tender does not include any explicit criteria or considerations related to green procurement, social aspects, or innovation, indicating a complete lack of focus on sustainability.

No green procurement criteria
No social criteria

Strengths

Clear description of required services and location
Electronic submission process is supported
Key financial details (estimated value) and timeline (duration, start date) are provided
CPV code is appropriately assigned

Concerns

Requirement for a Confidentiality Agreement to access full tender specifications
Absence of specified evaluation criteria
Full technical specifications are not publicly available
Lack of any sustainability, social, or innovation considerations
Missing tender reveal date and minor data inconsistencies

Recommendations

1. Make all tender documents, including full specifications and evaluation criteria, publicly accessible without requiring a Confidentiality Agreement to ensure transparency and equal access.
2. Clearly define and publish the evaluation criteria to ensure objectivity and transparency for all bidders.
3. Integrate sustainability, social, and innovation aspects into future tenders to promote broader public value and align with modern procurement best practices.

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C
Tender Quality Score
58/ 100 · Fair

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