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United Kingdom16 days leftOpen

Train Planning Systems Replacement

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

Not disclosed

DEADLINE

February 19, 2026 at 00:00

CATEGORY

Other

CPV CODE

48100000

REFERENCE

004782-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

South Western Railway (SWR) will be seeking information from the market regarding Train Planning Systems capable of supporting the creation, editing, integration, and validation of train schedules, rolling stock diagrams, and traincrew diagrams. The requirement covers systems that provide intuitive planning interfaces, comprehensive visualisation tools, and the ability to manage date‑bound timetable datasets across long‑term, short‑term, and very short‑term planning horizons. The scope includes solutions that can integrate securely and efficiently with Network Rail systems and SWR's operational, rostering, optimisation, and business platforms, using industry‑standard data formats and APIs. Suppliers are also invited to provide information on systems that support automated validation of rolling stock and traincrew diagrams, including checks against operational rules, formation requirements, mileage constraints, route and traction knowledge, and depot‑specific standards. SWR is additionally seeking insight into system capabilities for secure data exchange, auditability, and reporting, as well as indicative commercial models associated with delivering these functionalities.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None specified for this preliminary market engagement (RFI).
✓

ELIGIBILITY REQUIREMENTS

  • Ability to provide information on Train Planning Systems as described in the RFI.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • System must support the creation, editing, integration, and validation of train schedules.
  • System must support the creation, editing, integration, and validation of rolling stock diagrams.
  • System must support the creation, editing, integration, and validation of traincrew diagrams.
  • System must provide intuitive planning interfaces.
  • System must offer comprehensive visualisation tools.
  • System must be capable of managing date-bound timetable datasets across long-term, short-term, and very short-term planning horizons.
  • System must be able to integrate securely and efficiently with Network Rail systems.
  • System must be able to integrate securely and efficiently with SWR's operational platforms.
  • System must be able to integrate securely and efficiently with SWR's rostering platforms.
  • System must be able to integrate securely and efficiently with SWR's optimisation platforms.
  • System must be able to integrate securely and efficiently with SWR's business platforms.
  • System integration must utilize industry-standard data formats.
  • System integration must utilize APIs.
  • System must support automated validation of rolling stock diagrams.
  • System must support automated validation of traincrew diagrams.
  • Automated validation must include checks against operational rules.
  • Automated validation must include checks against formation requirements.
  • Automated validation must include checks against mileage constraints.
  • Automated validation must include checks against route and traction knowledge.
  • Automated validation must include checks against depot-specific standards.
  • System must demonstrate capabilities for secure data exchange.
  • System must demonstrate capabilities for auditability.
  • System must demonstrate capabilities for reporting.
💰

FINANCIAL REQUIREMENTS

  • Provide information on indicative commercial models associated with delivering the described functionalities.
📋

SUBMISSION REQUIREMENTS

  • Submit information by the deadline: 2026-02-19T00:00:00.
  • Provide information on Train Planning System capabilities.
  • Provide information on system integration capabilities.
  • Provide information on system validation capabilities.
  • Provide information on indicative commercial models.

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DOC
OCDS Record
OCDS Data004782-2026_ocds_record.json
Summary:
South Western Railway is seeking market information on Train Planning Systems for creating, editing, integrating, and validating train schedules, rolling stock, and traincrew diagrams, including integration capabilities and commercial models.
DOC
OCDS Release Package
OCDS Data004782-2026_ocds_release.json
Summary:
South Western Railway is conducting market research for Train Planning Systems capable of managing train, rolling stock, and traincrew schedules, seeking information on system capabilities, integration, validation, and commercial models.
PDF
Official PDF Version
General Information004782-2026_official.pdf
Summary:
South Western Railway is conducting preliminary market engagement via an RFI to gather information on Train Planning Systems capable of creating, editing, integrating, and validating train schedules, rolling stock, and traincrew diagrams, including system capabilities, integration, and commercial models.
HTM
Tender Notice
General Information004782-2026.html
Summary:
This is a preliminary market engagement notice (RFI) from South Western Railway seeking information on Train Planning Systems capable of supporting the creation, integration, and validation of train schedules, rolling stock, and traincrew diagrams, along with system integration capabilities and commercial models.

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69
Good

Tender Quality Score

This is a well-described Request for Information (RFI) for a complex system, but it suffers from significant deficiencies in structured data completeness and the absence of electronic submission capabilities.

Score Breakdown

Legal Compliance75/100

The tender is a preliminary market engagement (RFI), which has less stringent legal compliance requirements than a full tender. However, the formal 'Type' and 'Procedure' fields are marked as 'None', and the reveal date is missing, which are formal data deficiencies for a public notice. The CPV code is appropriate, and there are no disputes.

•Formal procedure type not specified in structured data
•Missing reveal date
Clarity90/100

The description of the required Train Planning Systems and the AI-extracted technical, integration, and validation requirements are exceptionally clear, detailed, and unambiguous for an RFI. The lack of evaluation criteria is appropriate for this preliminary stage.

Completeness70/100

While the narrative description and requirements are comprehensive for an RFI, key structured data fields such as 'Type', 'Procedure', 'Liable Person', and 'Reveal Date' are missing or unpopulated. Basic information, deadlines, duration, and documents are otherwise present.

•Missing formal procedure type and liable person in structured data
•Missing reveal date
Fairness65/100

Full document access is provided, and the classified value is acceptable for an RFI. The approximately 30-day submission period is reasonable for market engagement. However, the absence of electronic submission ('No e-submission' flag) significantly hinders equal access and modern procurement practices, impacting fairness.

•No electronic submission capability
Practicality65/100

The lack of electronic submission is a major practical drawback for potential suppliers. While the contract start date and duration are clearly specified, the absence of e-submission makes the process less efficient and accessible.

•No electronic submission capability
Data Consistency60/100

There are significant inconsistencies in the structured data, with critical fields like 'Type', 'Procedure', 'Liable Person', and 'Reveal Date' being unpopulated or marked as 'None'. Dates provided are logical and consistent, and there are no disputes.

•Key structured data fields are unpopulated or inconsistent ('Type', 'Procedure', 'Liable Person', 'Reveal Date')
Sustainability20/100

The tender documentation does not include any explicit criteria or focus on green procurement, social aspects, or innovation beyond the functional requirements of the system itself. It is also not EU funded.

•No green procurement criteria
•No social criteria

Strengths

Clear and detailed description of requirements for the RFI
Comprehensive AI-extracted technical and functional requirements
All relevant documents are available and summarized
Logical and consistent dates for the RFI timeline
Appropriate CPV classification

Concerns

Missing formal procedure type and liable person in structured data
Lack of electronic submission capability
Estimated value is classified, reducing transparency
Absence of any sustainability, social, or innovation criteria
Missing reveal date in the structured data

Recommendations

1. Update the formal tender record to include the correct procedure type (e.g., 'Request for Information' or 'Market Engagement') and liable person.
2. Implement electronic submission capabilities to enhance fairness and practicality for future procurement stages.
3. Consider incorporating sustainability, social value, or innovation criteria in future tender stages to align with modern procurement best practices.

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B
Tender Quality Score
69/ 100 · Good
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