United Kingdom7 days leftOpen

Insurance Brokerage

Tender Overview

ORGANIZATION

University of Exeter

LOCATION

Devon, United Kingdom

VALUE

£84,000

DEADLINE

February 10, 2026 at 00:00

CATEGORY

Other

CPV CODE

66518100

REFERENCE

007764-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The University of Exeter are looking to procure Insurance Broker Services for the entities of the University of Exeter, FX Plus (joint venture to support University of Exeter activities, staff and student on Falmouth University campus), and Falmouth University. The three entities remain separated, but are tendered together due to the interest of the University of Exeter to support its staff and students sharing the campus in Falmouth. The university is looking to achieve 1) value for money, 2) the shortest route to market to enable faster query resolution and service provision, 3) a competent and HE experienced broker with broad access to the market The insurance policies that will make up the portfolio are listed below. To achieve part 2 noted above, the portfolio may be split into lots to avoid third parties in addition to the successful broker forming part of the route to market. This preliminary market engagement process will identify the structure of any lots to be tendered. Broker services required for the following policies across the three entities: Material Damage & Business Interruption Combined Liability Computer Fine Art Personal Accident & Travel Professional Indemnity (note that a bespoke Higher Eduction policy for research institutions may be advantageous) Management Liability – D&O & Entity Clinical Trials, Medical Malpractice & Medical Products Liability Marine Goods in Transit Special Contingency Marine – Boat Insurance Pension Trustee Liability Cyber Terrorism Motor Fleet Engineering Inspection & Insurance Contractors Plant Crime Personal Accident & Travel As a valued potential supplier, we would appreciate your input to help us shape our procurement approach and ensure that our requirements and evaluation criteria are clear, realistic and aligned with current market capabilities.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the preliminary market engagement.

ELIGIBILITY REQUIREMENTS

  • Be a potential supplier capable of providing insurance broker services.
  • Be able to provide services to the University of Exeter, FX Plus, and Falmouth University.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate competence as an insurance broker.
  • Possess experience in the Higher Education (HE) sector.
  • Have broad access to the insurance market.
  • Be able to provide a short route to market for faster query resolution and service provision.
  • Be capable of providing broker services for the comprehensive portfolio of insurance policies, including Material Damage & Business Interruption, Combined Liability, Computer, Fine Art, Personal Accident & Travel, Professional Indemnity (with potential for bespoke HE policy for research institutions), Management Liability – D&O & Entity, Clinical Trials, Medical Malpractice & Medical Products Liability, Marine Goods in Transit, Special Contingency, Marine – Boat Insurance, Pension Trustee Liability, Cyber, Terrorism, Motor Fleet, Engineering Inspection & Insurance, Contractors Plant, and Crime.
  • Be able to support the University's objective of achieving value for money.
💰

FINANCIAL REQUIREMENTS

  • None explicitly stated in the preliminary market engagement.
📋

SUBMISSION REQUIREMENTS

  • Provide input to help shape the procurement approach.
  • Ensure input addresses clarity, realism, and alignment with current market capabilities.
  • Submit input by 2026-02-10T00:00:00.

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HTM
Planning Notice
General Information007764-2026.html
Summary:
The University of Exeter is conducting preliminary market engagement to gather supplier input for an upcoming tender for comprehensive insurance broker services across the University of Exeter, FX Plus, and Falmouth University, covering a wide range of policies.
DOC
OCDS Record
OCDS Data007764-2026_ocds_record.json
Summary:
This OCDS record provides structured data regarding the University of Exeter's preliminary market engagement for insurance broker services, including buyer details and the tender's planning stage.
DOC
OCDS Release Package
OCDS Data007764-2026_ocds_release.json
Summary:
This OCDS data package outlines the University of Exeter's preliminary market engagement for insurance broker services covering a comprehensive portfolio for the University, FX Plus, and Falmouth University, seeking input from potential suppliers to shape the final procurement.
PDF
Official PDF Version
Administrative Documents007764-2026_official.pdf
Summary:
The University of Exeter is conducting preliminary market engagement to procure comprehensive insurance broker services for itself, FX Plus, and Falmouth University, seeking input from experienced brokers to shape the future tender for a portfolio including various liability, property, and specialized policies.

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81
Excellent

Tender Quality Score

This tender is a well-structured preliminary market engagement (PME) for insurance brokerage services, demonstrating strong clarity and a proactive approach to shaping a fair and effective future procurement. While comprehensive for a PME, it lacks explicit sustainability considerations and modern e-submission capabilities.

Score Breakdown

Legal Compliance85/100

The tender, being a preliminary market engagement (PME), is compliant in its approach to gather market input before a formal tender. The CPV code is correctly assigned, and there are no disputes. While 'Type: None' and 'Procedure: None' are not formal PME notice types, the content clearly indicates a PME, which is a legally sound preparatory step.

Formal procedure type (e.g., Prior Information Notice) is not specified, using 'None' instead.
Missing reveal date (though less critical for a PME).
Clarity95/100

The description is exceptionally clear, outlining the purpose of the PME, the entities involved, the comprehensive scope of insurance policies, and the objectives. The AI-extracted requirements accurately reflect the call for market input, and the absence of formal evaluation criteria is by design for this stage, not a lack of clarity.

Completeness90/100

All essential basic information, financial details, timeline, and classification data are provided. The list of required insurance policies is comprehensive, and the documents are listed. The absence of formal evaluation criteria is appropriate for a PME, as the engagement aims to define them.

The 'Liable Person' field is not populated.
Fairness80/100

The PME approach itself promotes fairness by actively seeking market input to shape the final tender, ensuring requirements are realistic and not tailored. The estimated value is disclosed, and the requirements for PME input are generic. However, the lack of an explicit e-submission mechanism could slightly hinder equal access for all potential suppliers.

No explicit e-submission mechanism for market input.
Practicality60/100

The lack of an explicit e-submission system for market input is a practical drawback in modern procurement. While documents are listed, explicit URLs for direct access are not provided in the basic information, which could add a minor hurdle for interested parties. Contract start date and duration are clearly specified.

No explicit e-submission support for market input.
Document URLs are not explicitly provided in the basic information.
Data Consistency95/100

The data provided is highly consistent. Key fields are populated, dates are logical and sequential, and there are no reported disputes or suspensions. Minor omissions like 'Liable Person' or the generic 'Type/Procedure' for a PME do not indicate inconsistency.

Sustainability30/100

The tender does not explicitly incorporate any green procurement, social aspects, or innovation focus in its description or requirements. This represents a missed opportunity to align with broader sustainability goals.

No explicit mention of green procurement criteria.
No social criteria included.

Strengths

Clear and detailed description of the PME's purpose and scope.
Proactive market engagement to shape future tender requirements and evaluation criteria.
Comprehensive list of insurance policies covered.
Good data consistency and transparency regarding estimated value and timeline.
Requirements are generic and not tailored, promoting fair competition.

Concerns

Lack of explicit e-submission mechanism for market input.
Absence of sustainability, social, or innovation criteria.
The 'Liable Person' field is not populated.
Formal procedure type is not specified, even for a PME notice.
Document URLs are not explicitly provided in the basic information.

Recommendations

1. Implement an electronic submission portal for market engagement responses to enhance accessibility and efficiency.
2. Integrate sustainability, social value, and innovation considerations into the future tender's requirements and evaluation criteria.
3. Ensure all administrative fields, such as 'Liable Person,' are populated for full transparency.

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A
Tender Quality Score
81/ 100 · Excellent

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